A meeting of the Manatee County Port Authority will be held during a meeting of the Board of County Commissioners of Manatee County Tuesday, January 28, 2020, at 10:30 am, or as soon as is practicable, in the Patricia M. Glass Commission Chambers on the first floor of the County Administrative Center at 1112 Manatee Avenue West, Bradenton, Florida


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MANATEE COUNTY PORT AUTHORITY AGENDA

January 28, 2020 – 10:30 am


The Manatee County Port Authority may take action on any matter during this meeting, including those items set forth within this agenda. The chairperson, at the option of the chairperson, may take business out of order if the chairperson determines that such a change in the agenda’s schedule will expedite the business of the Port Authority.


CALL TO ORDER

Public Comments


  1. CONSENT AGENDA


  2. Legal Services Agreement


Executive Director Comments Public Comments Commissioner Comments

According to Section 286.0105, Florida Statutes, any person desiring to appeal any decision made by the Port Authority with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.

Priscilla Trace, Chairman

Reggie Bellamy, 1st Vice-Chairman; Misty Servia, 2nd Vice-Chairman; Stephen R. Jonsson, 3rd Vice-Chairman; Vanessa Baugh, Member; Betsy Benac, Member; Carol Whitmore, Member

January 28, 2020


  1. CONSENT AGENDA


    1. 2020 Legislative Priorities, Revision 1


RECOMMENDATION:


Move to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda items.

January 28, 2020


CONSENT

AGENDA ITEM 1.A.: 2020 LEGISLATIVE PRIORITIES, REVISION 1


BACKGROUND:


On August 15, 2019, the Authority approved the Manatee County Port Authority 2020 Legislative Priorities. The priorities have been revised to include state advocation for water quality improvement through native oyster and clam restoration.


ATTACHMENT:


Manatee County Port Authority 2020 Legislative Priorities, Revision 1


COST AND FUNDING SOURCE: N/A


CONSEQUENCES IF DEFERRED:


Delay in approving the revision to the 2020 Port legislative and advocacy priorities


LEGAL COUNSEL REVIEW: Yes


RECOMMENDATION:


Move to approve the Manatee County Port Authority 2020 Legislative Priorities, Revision 1.

Manatee County Port Authority 2020 Legislative Priorities, Revision 1


State:


January 28, 2020

AGENDA ITEM 2.: LEGAL SERVICES AGREEMENT BACKGROUND:


On January 14, 2020, the Authority approved transferring its files and trust account balances to Jennifer R. Cowan, Esq. who is joining the firm of Bryant Miller Olive P.A. (BMO) on February 3, 2020. The Authority’s legal services agreement is currently with Lewis, Longman & Walker, P.A. (LLW) where Ms. Cowan has served as general counsel for the last eight years. The agreement with BMO maintains the general counsel compensation, terms and conditions. LLW representation for lobbying and environmental matters will continue. Request is to approve the agreement with BMO effective February 1, 2020.


ATTACHMENT:


Port Manatee Legal Services Agreement


COST AND FUNDING SOURCE:


No change to budgeted attorney fees


CONSEQUENCES IF DEFERRED:


Delay in continuation of Jennifer Cowan as the Authority’s general counsel


LEGAL COUNSEL REVIEW: Yes


RECOMMENDATION:


Move to approve and authorize the Chairman to execute the Port Manatee Legal Services Agreement between the Manatee County Port Authority and Bryant Miller Olive P.A.

PORT MANATEE LEGAL SERVICES AGREEMENT


The MANATEE COUNTY PORT AUTHORITY, a political entity of the State of Florida, with its principal place of business located at Port Manatee, 300 Tampa Bay Way, Palmetto, Florida. 34221 (the "Authority") and BRYANT MILLER OLIVE P.A., with a place of business located at 201 North Franklin Street, Suite 2700, Tampa, Florida 33602 ("F irm") , for and in consideration of the mutual covenants herein contained and other good and valuable consideration, mutually agree as follows:

  1. ACKNOWLEDGMENTS. The Authority previously retained Lewis, Longman & Walker, P.A. pursuant to a Request for Proposal to be the Manatee County Port Authority Attorney. Jennifer Cowan, of Lewis , Longman & Wal ker , P.A. has served as an attorney for the Authority for the last ten years, aild· has {1 aA \:. the pleasure of serving as the Authority's General · Counsel for the last eight years. Ms. Cowan recently moved her law practice to the Fi1m. The Authority is pleased with the services provided by Ms. Cowan and desires for her to continue to provide those services at the Film as the Authority Attorney under the terms and conditions set forth in this Agreement.

  2. PROFESSIONAL LEGAL SERVICES. The Firm is designated as the Authority Attorneys and shall perform all of the professional services customarily associated with being the attorneys or general counsel for a unit of local special purpose government, and such other services directed or requested from time to time by the Authority.

  3. GENERAL COUNSEL COMP,,ENSATION, TERMS AND CONDITIONS.



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    1. The Fi1m will perform all General Counsel services for an annual total fee not to exceed $240,000, plus costs, m fiscal year 2019-2020. All general counsel

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      services will be perfo1med under the general services matter number for a reduced hourly rate of $225/hour for all Firm attorneys , including senior attorneys and shareholders , beginning February 1 , 2020. The hourly rate for all Firm Paralegals will be $130 in FY2020 . General Counsel services will also include the monitoring and oversight of litigation brought against the Authority in which the Firm attorneys do not enter an appearance as counsel and will include the handling of potential and actual claims for damages estimated not to exceed $250,000, unless it is dete1mined by the parties to be significant or complex litigation.

    2. All significant Qr complex litigation matters performed by Firm attorneys will be done at a rate of $235 per hour for senior attorneys and shareholders , and

    $185 per hour for associates. ''.Significant or complex litigation is such litigation

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    that is identified by the Attorney and brought to the attention of the Executive Director and approved by the Commission in a request for additional compensation. Significant or complex litigation means litigation that may include some or a_ll

    of the following factors: (1) is unexpected ; for example, insurance coverage of a claim is denied or a suit seeking insurance coverage must be filed; (2) seeks to recover or defend against a judgment in excess of $250,000; (3) seeks an injunction or special writ which, if issued or not issued , will cause the Authority significant . hatm; (4) raises novel, complex, or unusual issues of law; or (5) requires special

    legal expertise or experien ce_.

    ot generally possessed by attorneys for a unit of local

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    special purpose government. Fui1hei; the Authority recognizes the complex nature of admiralty and railroad matters and routinely retains outside counsel for admiralty · and railroad matters. In addition where claims brought against the Authority are covered by ins urance, counsel provided by the insurer will appear , represent and

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    defend the Authority.


    Services rendered in overtly threatened litigation for which no initial pleading has yet been filed, shall be deemed General Counsel services under 3A of this Agreement, unless and until the matter is brought to the attention of the Executive Director as having potential to lead to significant or complex litigation , and is approved by the Authority in a request for additional compensation as aforesaid.

    Significant or complex litigatioti matters shall be limited to those overtly threatened

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    or pending litigation matters that the Manatee County Attorney's Office may refer to outside counsel if, hypothetically , that office were providing the General Counsel services instead of the Firm.

  4. DURATION AND TERMINATION. This agreement is effective as of February 1, 2020, and the Firm shall continue to provide legal services until te1minated by either party by giving the other party ninety (90) days prior written notice of the te1mination of this agreement. If tennination notice is given, the Firm shall cease rendering all services on the date of termination, and the Authority shall compensate the Firm as provided for in this agreement for all services rendered through the date of termination.

  5. ADMINISTRATION. The Auth01ity qereby authorizes the Executive Director of the Authority, or his designee, to administer the tenns and provisions of this agreement on behalf of the Authority and to make al1 managerial decisions on behalf of the Authority as they relate to the provisions of this agreement.

  6. PUBLIC RECORDS. Pursuant to section 11 9.0701, Florida Statutes, for any

tasks perfo1med by the Firm acting on behalf of the Authority as provided under section 11 9.011 (2) , Florida Statutes, the Firm shall: (a) keep and maintain all public records, as that term is defined in

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chapter 119, Florida Statutes ("Public Records"), required by the Authority to perform such work;


(b) upon request from the Authority's custodian of public records, provide the Authority with a copy of the requested Public Records or allow the Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the costs provided in chapter 119, Florida Statutes, or

as otherwise provided by law; (c) ensure that ·Public Records that are exempt or confidential and

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exempt from Public Records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of this Agreement, if the Fi1m does not transfer the records to the Authority in accordance with (d) below; and (d) upon completion of this Agreement, (i) if the Authority , in its sole and absolute discretion , requests that all Public Records in possession of the Firm be transfeITed to the Authority, the Fitm shall transfer, at no cost, to the Author ity, all Public Records in possession of the Fi1m within thirty (30) days of such request or(ii) if no such request is made by the Authority , the Firm shall keep and maintain Public Records required by the Authority to perform such work. If the Firm transfers all Public Records to the Authority upon completion of this Agreement pursuant to (d)(i) above, the Fi1m shall destroy any duplicate Public Records that ar·e e e' mpt or confidential and exempt from Public Records disclosure requirements within thirty (30) days of the te1mination of this Agreement. If the Firm keeps and maintains Public Records upon completion of this Agreement pursuant to (d)(ii) above, the Finn shall meet all applicable requirements for retaining Public Records . All Public Records stored electronically must be provided to the Authority, upon request from the Authority's custodian of public records , in a format that is compatible with the information technology of the Authority. If the Finn does not comply with a public records request, or does not comply with a public records request within a reasonable amount of time , the Authority may pursue any and all remedies available

in law or equity in clud in g, but not limited to, specific perfo1m ance. The provisions of this section

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only apply to those tasks in which the Firm is specifically acting on behalf of the Authority .


IF THE FIRM HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE FIRM'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT THE AUTHORITY AT TERESA DAUGHERTY, EMAIL: TDAUGHERTY@PORTMANATEE.COM; PHONE: (941) 722-6621; ADDRESS: 300 TAMPA BAY WAY, PALMETTO, FLORIDA 34221.


IN WITNESS WHEREOF, the parties hereto have caused this Po1i Manatee Legal Services Agreement to be executed in duplicate this the 28th day of January , 2020.

MANATEECOUNTYPORTAUTIIORTIY


By: _ Chairman

BRYANT MILLER OLIVE, P.A.


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By: ------"---= =-- = -+- ,.._ _

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Nikki C. Day

; Shareholder


ATTEST: Angelina Colonneso

Clerk of Circuit Court



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