A meeting of the Manatee County Port Authority will be held during a meeting of the Board of County Commissioners of Manatee County Tuesday, May 19, 2020, at 9:00 am, or as soon as is practicable, in the Center Hall of the Bradenton Area Convention Center, One Haben Boulevard, Palmetto, FL


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MANATEE COUNTY PORT AUTHORITY AGENDA May 19, 2020 – 9:00 am


The Manatee County Port Authority may take action on any matter during this meeting, including those items set forth within this agenda. The chairperson, at the option of the chairperson, may take business out of order if the chairperson determines that such a change in the agenda’s schedule will expedite the business of the Port Authority.


CALL TO ORDER

Public Comments


1. Consent Agenda


Executive Director Comments Public Comments Commissioner Comments

According to Section 286.0105, Florida Statutes, any person desiring to appeal any decision made by the Port Authority with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.


Priscilla Trace, Chairman

Reggie Bellamy, 1st Vice-Chairman; Misty Servia, 2nd Vice-Chairman; Stephen R. Jonsson, 3rd Vice-Chairman; Vanessa Baugh, Member; Betsy Benac, Member; Carol Whitmore, Member

May 19, 2020


  1. CONSENT AGENDA


    1. Update to Procedures for the Manatee Port Authority Meetings and Role and Duties of Officers


    2. Warrant List


    3. Minutes February 20, 2020


    4. Ratify/Affirm Budget Resolutions


    5. Budget Resolution


    6. Ratify/Affirm Amendment to the Public Transportation Grant Agreement Berth 4 Extension


    7. Ratify/Affirm Pavement Improvements Change Order No. 02


    8. Ratify/Affirm Trailer Transfer Facility (Drop Trailer Lot) Change Order No. One


    9. Recognition & Promotional Activities Change


    10. Port Manatee Ship Repair & Fabrication LLC Lease


    11. Arrow Terminals Cargo and Freight Volume Agreement Amendment Four


    12. Delegation of Authority to Executive Director


    13. Changes to Warehouse 2 Loading Docks


    14. Certification and Authorization to Negotiate Continuing Professional Services Contract


    15. Certification of Lands and Agreement Between the County and the Port Related to Washington Park


    16. Contract Awards for Various Facilities and Equipment Improvements


RECOMMENDATION:


Move to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda items.

May 19, 2020


CONSENT

AGENDA ITEM 1.A.: UPDATE TO THE PROCEDURES FOR THE MANATEE

COUNTY PORT AUTHORITY MEETINGS AND ROLES AND DUTIES OF OFFICERS


BACKGROUND:


On March 21, 2019, the Authority approved updated “Procedures for the Manatee County Port Authority Meetings and Roles and Duties of Officers”. Due to the need for more than two Port Authority members to attend a meeting electronically at the same time, the reference is stricken from 3.3.3. No other changes are necessary.


ATTACHMENTS:


Procedures for the Manatee County Port Authority Meetings and Role and Duties of Officers


COST AND FUNDING SOURCE:


NA


CONSEQUENCES IF DEFERRED:


NA


LEGAL COUNSEL REVIEW: Yes


RECOMMENDATION:


Move to adopt updated Procedures for the Manatee County Port Authority Meetings and Role and Duties of Officers.


PROCEDURES FOR THE MANATEE PORT AUTHORITY MEETINGS AND ROLE AND DUTIES OF OFFICERS


ADOPTED MAY 19, 2020

TABLE OF CONTENTS

PREAMBLE AND STATEMENT OF INTENT 4

  1. APPLICABILITY 4

  2. OFFICIAL AUTHORITY ACTION 4

    1. MATTERS FOR AUTHORITY CONSIDERATION. 4

    2. DELEGATION OF AUTHORITY. 4

    3. DESIGNEES 4

  3. AUTHORITY OFFICERS. 4

    1. ELECTION OF OFFICERS. 4

    2. ASSIGNMENT OF DUTIES 5

    3. QUORUM AND OFFICERS 5

    4. VACANCY IN OFFICE 5

      1. Chairman. 6

      2. Vice Chairman. 6

    5. APPOINTMENT OF MEMBERS TO OTHER BOARDS. 6

  4. MEETINGS. 7

    1. TYPES OF PUBLIC MEETINGS 7

      1. Regular Meetings. 7

      2. Special Meetings. 7

      3. Emergency Meetings. 7

      4. Workshops. 8

      5. Public Notice 8

    2. PRIVATE SESSIONS 8

      1. Litigation Meetings. 8

    3. PREPARATION OF AGENDA. 8

      1. Executive Director. 8

      2. Port Authority Attorney. 8

      3. Port Authority Members 9

      4. Items Not On Agenda. 9

    4. CONTINUANCE OF MEETINGS DUE TO EMERGENCY 9

  5. CONDUCT OF MEETINGS. 9

    1. GENERALLY. 9

    2. RULES OF DEBATE 9

      1. Questions Under Consideration. 9

      2. Motions by the Chairman 10

      3. Discussion. 10

      4. Interruption. 10

    3. ADDRESSING THE AUTHORITY. 10

      1. Public Comments at Regular Meetings, Special Meetings, and Workshops. 11

    4. ORDERLY MEETINGS 11

    5. PUBLIC HEARINGS 12

      1. Explanation of Terms. 12

      2. Conduct of Public Hearings. 13

      3. Conduct of Quasi-judicial Public Hearings. 14

      4. Time Periods for Public Hearing Matters. 16

      5. Other Procedural Guidelines. 16

      6. Voting, Motions, and Reconsideration. 19

      7. Port Authority Election of Members of Advisory Committees and the 21

        Like. 21

    6. ADJOURNMENT. 21

  6. THE RECORD 22

    1. AUTOMATICALLY INCLUDED IN THE RECORD OF DECISION OF THE AUTHORITY. 22

    2. ITEMS WHICH SHALL BE PLACED IN THE RECORD 22

    3. CUSTODIAN 22

    4. CORRECTION OF ERRORS IN THE RECORD 23

    5. EXHIBITS 23

    6. SUBSTITUTION OF COPIES OF EXHIBITS 23

  7. CONFLICTS; USE OF OTHER RULES. 23

    1. CONFLICT WITH LAWS 23

    2. ROBERT’S RULES OF ORDER. 23

  8. DIRECTION FROM AUTHORITY TO STAFF 23

  9. PUBLICATION 24

PREAMBLE AND STATEMENT OF INTENT


Consistent with Florida Statutes, and other applicable law, the Manatee County Port Authority governing board (hereinafter the “Port Authority”) has adopted these rules (hereinafter, the “Port Authority’s Procedures”) to govern its meetings, hearings, and workshops and provide for the roles and duties of Port Authority officers. While encouraging appropriate public participation and an informal and civil atmosphere, the Port Authority intends to retain the structure and decorum required for the orderly and professional conduct of its business.


  1. APPLICABILITY.


    These Port Authority Procedures shall govern the meetings, hearings, and workshops of the Manatee County Port Authority and provide for the role and duties of its officers.


  2. OFFICIAL AUTHORITY ACTION.


    1. MATTERS FOR AUTHORITY CONSIDERATION.

      Any matters that relate to the Port Authority’s duties, authority, or powers under the Special Act creating the Manatee County Port Authority, Florida Statutes, or other applicable law or which relate to the operation of the Port, Port’s property, facilities, infrastructure, or legal or financial interests may be brought before the Port Authority for appropriate consideration or action.


    2. DELEGATION OF AUTHORITY.

      The Port Authority may delegate its authority to perform action on behalf of the Manatee County Port Authority. In delegating its authority, the Port Authority shall provide sufficient guidelines and expression of its objectives to enable efficient performance of the matter for which the authority has been delegated. No delegation is given to any officer unless specifically expressed in the Port Authority’s Procedures or by majority action of the Port Authority.


    3. DESIGNEES.

      Wherever the Port Authority’s Procedures delegate authority to the Executive Director, such authority or responsibility is understood to extend to his or her respective designee or designees.


  3. AUTHORITY OFFICERS.


    1. ELECTION OF OFFICERS.

      The Port Authority shall annually elect as its officers a Chairman, First Vice Chairman, Second Vice Chairman and Third Vice Chairman. For convenience and in order to conserve public resources, election for officers of the Port Authority may be conducted at the same Manatee County Commission meeting where the

      Board of County Commissioners elects its officers, subject to ratification by the Port Authority at a public meeting. New officers’ terms shall begin at 12:01 a.m. on January 1st of the ensuing calendar year. Port Authority officers shall hold office until a successor is elected, unless removed from office by a majority vote of the Port Authority prior thereto, or unless the officer resigns from the office or the officer’s status as a Port Authority member ceases for any reason.


    2. ASSIGNMENT OF DUTIES.

      The Chair shall have the authority to assign honorary and administrative duties to other members of the Port Authority.


    3. QUORUM AND OFFICERS.


      1. A quorum exists when a majority of the duly installed members of the Port Authority are present. Unless otherwise provided by law, a majority vote, where a quorum is present, constitutes action of the Port Authority. In the absence of the Chairman, the highest ranking Vice Chairman shall have all duties and authority of the Chairman until the arrival of a higher ranking officer. In the absence of the Chairman and all Vice Chairmen at the time scheduled for the opening of a public meeting or workshop, the first Port Authority member who notifies the Clerk of the Court their intention to preside over the meeting shall have all of the duties and authority of the Chairman until the arrival of a Port Authority officer. Nothing in this Section shall limit any procedure, rules, statutes, or other lawful authority governing the conduct of business in the event of a disaster or emergency.


      2. A Port Authority member seeking to attend all, or any portion of a meeting via electronic means shall submit his or her request to the Chairman or ranking officer with as much advance notice as possible. The Chairman or ranking officer is authorized to consult with the Port Authority Attorney and Executive Director as needed and to grant or deny the request to appear electronically. If the Chairman or ranking officer grants the request, then the Executive Director shall ensure the chamber is appropriately equipped to permit any audio/video interaction needed.


      3. The Chairman or ranking officer shall permit electronic attendance where the requesting Port Authority member is incapacitated due to illness or injury or hindered by circumstances from physically attending, but is otherwise able to concentrate and give his/her attention to the business of the Port Authority.


      4. For purposes of this section 3.3, the term “appropriately equipped” shall mean the level of equipment allowing Port Authority members attending electronically to hear fellow Port Authority members and any person presenting at the microphone; and allowing all other Port Authority members and all persons attending in the Chambers to hear Port Authority members attending electronically.


    4. VACANCY IN OFFICE.

      1. Chairman.

        Upon the occurrence of a permanent vacancy or inability to serve in the position of Chairman, the following shall occur:


        1. the First Vice Chairman shall automatically succeed to the Chairmanship for the remainder of the term of office thereof;


        2. the Second Vice Chairman shall automatically succeed to the First Vice Chairmanship for the remainder of the term of office thereof;


        3. the Third Vice Chairman shall automatically succeed to the Second Vice Chairmanship for the remainder of the term of office; and,


        4. the Port Authority shall elect a new Third Vice Chairman, at the first regularly scheduled meeting at which the existence of the vacancy is known; provided, however, that, if necessary, the election of a new Third Vice Chairman may be deferred until the full Port Authority is present.


      2. Vice Chairman.

        Upon occurrence of a permanent vacancy or inability to serve in a position of any Vice Chairman, the next highest ranking Vice Chairman shall automatically succeed to fill the vacancy for the term of office thereof, and the applicable procedures set forth above for filling a vacancy in office shall be followed as to the remaining officer positions.


    5. APPOINTMENT OF MEMBERS TO OTHER BOARDS.


      The Port Authority may appoint Port Authority members to sit on or serve as liaison to other regulatory or advisory committees or boards, as permitted by law. As soon as reasonably possible, such appointees shall report to the full Port Authority items of interest to Manatee County Port Authority in order that the Port Authority may take action, comment, or make a recommendation regarding such matters. Any such action, comment, or recommendation (or the lack thereof) shall be conveyed by the appointee to the other regulatory or advisory board or committee prior to its action on such item. If the appointed member (and alternate if one has been designated) cannot attend a meeting of a regulatory or advisory committee or board, the Chairman shall have the authority to appoint another Port Authority member (or staff person, if allowed by law or controlling procedures) as a substitute appointee for the meeting of the regulatory or advisory committee or board. An appointee shall timely report to the Port Authority on the relevant proceedings and actions of the regulatory or advisory committee or board to which he or she is appointed.

  4. MEETINGS.


    1. TYPES OF PUBLIC MEETINGS.

      The Port Authority shall hold the types of meetings set forth below:


      1. Regular Meetings.

        The Port Authority shall adopt annually a Resolution that sets forth the Port Authority’s schedule of its meetings during the fiscal year and shall file such schedule with Manatee County. The schedule shall include the date, time, and location of each regularly scheduled meeting. The schedule may include special meetings and workshops. All regularly scheduled meetings shall ordinarily commence at 9:00 a.m. in the Port Authority Chambers at the Port. Additionally, the Port Authority may meet and take action at any Manatee County Board of County Commission meeting provided that such meeting is properly noticed as a Port Authority meeting. Any scheduled regular meeting may be commenced earlier or later, postponed or cancelled, or held in a different location upon recommendation of the Executive Director and consent of the Chairman.


      2. Special Meetings.

        Special meetings of the Port Authority may be called by the Chairman or by a majority of the Port Authority members present at a meeting of the Port Authority. Whenever a special meeting is called, written notice shall be given by the Executive Director to the Clerk, the Port Authority Attorney, and any persons entitled, as a matter of law, to written notice, and the press, stating the date, hour, and place of the meeting and the purpose(s) for which the meeting is called. Special meetings and workshops shall be publicly noticed as provided by applicable law.


      3. Emergency Meetings.

        Emergency meetings may be called by the highest ranking officer of the Port Authority available. An emergency meeting may be called only when the person calling the meeting believes that a situation exists that may involve serious consequences and that requires immediate consideration or action by the Port Authority. The annual budget shall not be considered at an emergency meeting. Whenever such emergency meeting is called, the Executive Director or, if he or she is unavailable, the person calling the meeting, shall make a diligent and good faith attempt to notify each Port Authority member, the Clerk, the Port Authority Attorney, any person entitled to notice as a matter of law, and the press stating the date, hour, and place of the meeting, the nature of the emergency, and the purpose(s) for which the meeting is being called. The notice shall be in writing if possible. No other business shall be transacted at the meeting, and the minutes of each emergency meeting shall include the nature of the emergency and the record of notice. Any action taken by the Port Authority at an emergency meeting

        shall be ratified by the Port Authority at a subsequent regular meeting of the Port Authority.


      4. Workshops.

        The Port Authority may hold workshops from time to time for consideration of matters that are not ready for Port Authority action. Such workshops shall be publicly noticed as required by applicable law and may include the opportunity for comment by citizens. No formal action may be taken at workshops.


      5. Public Notice.

        The Executive Director shall provide public notice of all meetings and workshops in accordance with applicable law.


    2. PRIVATE SESSIONS.


      1. Litigation Meetings.

        The Port Authority Attorney and attorneys representing the Port Authority may meet in private session with the Port Authority and the Executive Director to discuss pending litigation to which the Port Authority is a party before a court or administrative agency so long as such meetings are noticed, held and reported, and the records thereof preserved and made available to the public upon conclusion of the litigation in compliance with Florida Statutes, §286.011(8) and any amendments thereto.


    3. PREPARATION OF AGENDA.


      1. Executive Director.

        The Executive Director shall prepare the agendas and assemble the accompanying backup or background information for the Port Authority meetings. All agenda items shall state whether the item has been reviewed by the Port Authority Attorney. No item may be added to the agenda without the approval of the Executive Director, except as stated in sections

        4.3.2 and 4.3.3.


      2. Port Authority Attorney.

        The Port Authority Attorney will review matters as the Port Authority and/or the Executive Director deem appropriate and coordinate with the Executive Director on all legal matters. The Port Authority may add supplemental items to the agenda whenever, in the discretion of the Port Authority Attorney, such items require member attention.

      3. Port Authority Members.

        Any Port Authority member may have an item placed on an agenda at any time consistent with all applicable notice requirements.


      4. Items Not On Agenda.

        Matters that do not require separate public notice may, with the consent of the majority of the Port Authority present, be considered and acted upon at any regular Port Authority meeting.


    4. CONTINUANCE OF MEETINGS DUE TO EMERGENCY


      Where necessary to continue a public meeting due to an emergency, the Clerk, the Executive Director, and the Port Authority Attorney are delegated authority to continue the meeting to a date certain or indefinitely. The continuance shall be announced at the time and place where the meeting was scheduled to begin and, where possible, shall be publicly announced prior thereto so as to provide reasonable public notice thereof.


      For purposes of this rule, an “emergency” means an emergency as defined in Florida Statutes §252.34(3), as amended, or as declared by the Governor of Florida or by the Manatee County Board of County Commissioners or a natural or manmade disaster or threat thereof that in the reasonable judgment of the Chairman, the Executive Director or Law Enforcement renders the Port Authority’s meeting environment unduly dangerous to the Port Authority, staff or the public.


  5. CONDUCT OF MEETINGS.


    1. GENERALLY.

      At the hour set for each meeting, members of the Port Authority, the Port Authority Attorney, the Executive Director, and the Clerk shall be seated and the business of the Port Authority shall be taken up in accordance with the agenda prepared for the meeting. The Chairman may take business out of order if he or she determines that such a change will expedite the business of the Port Authority or will otherwise be in the Port Authority’s best interest.


    2. RULES OF DEBATE.


      1. Questions Under Consideration.

        When a motion is presented and seconded, it is under consideration and no other motion shall be received thereafter, except to amend, to adjourn, to lay on the table (i.e., to postpone indefinitely), to continue or defer to a date uncertain (i.e., to postpone until the occurrence of an independent event which will definitely occur at an unknown time), or to continue or defer to a date certain until the question is decided. These types of motions shall have preference in the order in which they are mentioned and motions to

        adjourn or to lay on the table shall be decided without debate. Upon the request of the Port Authority Attorney, made prior to final action on any matter, that the matter be deferred or continued to a future Port Authority agenda, the Port Authority shall vote on whether to defer or continue the matter as requested.


      2. Motions by the Chairman.

        The Chairman may second any motion; however, the Chairman must relinquish the Chair to make any motion. The Chairman shall not resume the Chair until the Port Authority has acted upon his or her motion.


      3. Discussion.

        Every Port Authority member desiring to speak for a purpose shall notify the presiding officer and, upon recognition, shall confine himself or herself to the question under debate. Provided, however, the Chairman may allow dialogue with each other to obtain information or clarification on an issue under discussion.


      4. Interruption.

        A Port Authority member, once recognized, shall not be interrupted when speaking, unless it is to call that Port Authority member to order or as herein otherwise provided. If a Port Authority member, while speaking, is called to order, or if a question of personal privilege is raised, the Port Authority member who had the floor shall cease speaking until the question of order or privilege is determined by the Chairman and, if in order, that Port Authority member shall thereafter be permitted to proceed. A ruling of the Chairman on a point of order can be overturned by a majority vote of the Port Authority members present. A question of privilege is defined as a pressing situation affecting a right or privilege of the Port Authority or an individual Port Authority member that warrants interruption of pending business. Examples are the need to deal with disruptive noise, inadequate ventilation, or introduction of a legally confidential subject in the presence of those not entitled to knowledge thereof.


    3. ADDRESSING THE AUTHORITY.


      A member of Port Authority staff who addresses the Port Authority shall first be identified for the record and shall utilize the speaker’s lectern or microphones made available so as to allow his or her comments to be recorded. Each other person who addresses the Port Authority shall speak from the speaker’s lectern, or when appropriate, use a portable microphone, and shall provide his or her name, whether he or she is a tenant at Port Manatee or resident of Manatee County and whether he or she speaks on behalf of others. Time restrictions on members of the public addressing the Port Authority shall be as set forth below or otherwise established by the Chairman or the Port Authority and shall be kept by the Clerk.

      1. Public Comments at Regular Meetings, Special Meetings, and Workshops.

        Subject to Port Authority’s Procedures sections 5.4.1 through 5.4.3, the Port Authority shall allow individuals to address the Port Authority for three (3) minutes for non-agenda items generally or three (3) minutes per agenda item to bring to the Port Authority’s attention a matter that is appropriate for the Port Authority’s action under Port Authority’s Procedures Section 2.1. Extensions of time may be granted by the Chair, without objection, or by the Board. Comments in public hearing shall be allowed as set forth in section 5.5. A person who desires to address the Port Authority during Public Comment shall raise their hand during the public comment period and when called upon, indicate whether he or she speaks for others, whether he or she is a Port Manatee tenant or resident of Manatee County, and the topic about which he or she desires to address the Port Authority. If the subject of a person’s comments is on the agenda for that day, the person shall be heard when the Port Authority takes up the agenda item rather than during Public Comment. As to items not on the agenda, the Port Authority shall not ordinarily take action at the same meeting wherein an item is first raised, but may direct that the item be placed on a future agenda. This section 5.3.1 is not intended to create a general public forum for the discussion of any topic.


    4. ORDERLY MEETINGS.


      1. The Chairman or the highest ranking Vice Chairman present shall preside at the meetings and shall initially decide all procedural questions. The ruling of the Chairman on a procedural issue can only be overturned by a majority vote of the Port Authority members present.


      2. All persons in attendance at a Port Authority meeting, hearing, or workshop shall conduct themselves in a civil manner and refrain from action that disrupts the meeting or hinders the Port Authority in performing its duties. To these ends such persons are prohibited from:


        1. committing acts of violence toward any person;


        2. making threats of violence or speaking “fighting words” that are likely to provoke violence;


        3. disrupting the proceedings with excessive commotion or excessively loud shouting or other noise or use of obscene or crude language;


        4. interfering with the rights of others to speak, hear, see, or attend the proceedings;


        5. being unduly repetitious or presenting matters not relevant to the agenda item under consideration;


        6. making personal attacks or insults against any person;


        7. speaking on a subject about which the Port Authority has already taken a position or about which the Port Authority has voted not to receive further comment;


        8. continuing to speak after the allotted time has expired or after having been ruled out of order; and


        9. speaking on a subject that is clearly outside the purview of Section 2.1.


      3. The Chairman shall rule out of order any person(s) violating these provisions for orderly meetings. In appropriate situations, e.g., if such person(s) refuse to cease such violations, the Chairman may have such person(s) removed from the meeting, hearing, or workshop by law enforcement personnel or take such other actions as may be reasonably necessary to enforce these requirements.


    5. PUBLIC HEARINGS.


      1. Explanation of Terms.

        For purposes of the Port Authority’s Procedures, unless the context requires otherwise, the following terms have the definitions set forth or the usages explained below:


        1. “Public Hearing” - refers to a hearing where the public is entitled to be heard on a matter pending before the Port Authority.


        2. “Quasi-judicial Hearing” - refers to a type of public hearing in which the Board is required to assume a more adjudicatory role, as distinguished from a legislative role. In quasi-judicial hearings certain procedural requirements are imposed by law. An appeal to the Port Authority of an administrative determination; and such other hearings as may be required by law to be treated as quasi-judicial.


        3. “Affected Persons” - means a party in a quasi-judicial hearing whose interest and involvement in a public hearing matter is such that he or she would have legal standing under Florida Law as a party in court or administrative litigation challenging Board action in the matter.


        4. “Applicant(s)” – means person(s) who has/have duly made formal application for Board action or approval in a quasi- judicial context of an item affecting their rights.


        5. “Proponent(s)” – In a quasi-judicial setting, means person(s) other than an Applicant, who support an Applicant’s position; or, in other settings, means person(s) who favor an affirmative decision on a matter under consideration by the Port Authority.


        6. “Opponent(s)” – In a quasi-judicial setting, means person(s) who oppose an Applicant’s position; or, in other settings means persons who oppose an affirmative decision on a matter under consideration by the Port Authority.


      2. Conduct of Public Hearings.

        Public hearings shall ordinarily proceed in the following manner:


        1. Initial Presentation by Staff. Staff shall make the initial presentation to the Port Authority regarding any item under consideration.


        2. Public Comment. After presentation by staff, the Chairman shall open the public comment portion of the public hearing for the purpose of hearing persons who want to be heard on the item under consideration.


        3. Closing of Public Comment. The Chairman shall close the public comment portion of the public hearing upon the conclusion of the comments of the last appropriate speaker or the expiration of the speaking times allowed under the procedures. Thereafter, unless time for public comment is extended or public comment is re-opened in accordance with these procedures, no additional public comments shall be allowed except in specific response to questions by staff or Port Authority members.


        4. Staff Response and Summary. After public comment is closed, staff shall be allowed an opportunity to respond, to summarize, or to further explain staff’s position and to advise of changes in staff’s position, if any.


        5. Inquiry, Clarification and Comments During Presentations. It is the intent of the Port Authority that its public hearings be orderly and to that end interruption of presentations is ordinarily to be avoided. It is also the intent of the Port Authority that a complete

          record of relevant facts be established and a complete understanding of the matters under consideration be obtained. Accordingly, the Chairman, at any time during a public hearing, may allow Port Authority members to comment or make inquiry of persons addressing the Port Authority, or of staff or other persons in attendance or may allow staff, the Executive Director or the Port Authority Attorney to comment or make such inquiries.


      3. Conduct of Quasi-judicial Public Hearings.


        1. Oath or Affirmation. Prior to addressing the Board at a quasi- judicial public hearing, each person who intends to address the Board shall declare, pursuant to oath or affirmation administered by the Clerk, or other duly authorized person, that the factual statements or representations that he or she will present shall be truthful and accurate. The form of oath or affirmation shall be substantially similar to that provided in “Attachment 1” hereto. Any person who knowingly makes a false statement or representation under oath or affirmation shall be subject to criminal and other sanctions as provided by law.


        2. Introduction by Staff. Port Authority staff shall introduce the quasi-judicial matter to the Board so as to provide an overview of the matter, and identify issues for the Board's consideration.


        3. Ex Parte Communications. Board members may enter into the record factual matters which are not already contained in the record, when such Board members have personal knowledge pertaining to the physical characteristics of a site, its surroundings, or other communications relevant to the matter being heard.


        4. Applicant’s Presentation. The Applicant shall be allowed to make a presentation to the Board. The Applicant carries the burden of proof.


        5. Staff’s Presentation. After the Applicant’s presentation, staff shall present the staff’s report and recommendation.


        6. Public Comment. After presentation by the Applicant and staff, the Chairman shall open the public comment portion of the quasi-judicial hearing for the purpose of hearing persons who want to be heard on the item under consideration.

        7. Closing of Public Comment. The Chairman shall close the public comment portion of the public hearing upon the conclusion of the comments of the last appropriate speaker or the expiration of the speaking times allowed under these procedures. Thereafter, unless time for public comment is extended or public comment is re-opened in accordance with these procedures, no additional public comments shall be allowed except in specific response to questions by staff or Port Authority members.


        8. Staff Response and Summary. After public comment is closed, staff shall be allowed an opportunity to respond, to summarize, or further explain staff's position and to advise of changes in staff’s position, if any.


        9. Applicant’s Rebuttal Presentation. After staff response, the Applicant’s rebuttal shall be allowed in quasi-judicial matters. Rebuttal shall only address comments made in the previous presentations.


        10. Factual Errors. Any person(s) who believe that the rebuttal presentation includes an error of fact may be allowed an opportunity to point out such error of fact. This relates to a demonstrable falsehood or misstatement of objective fact. It is not an opportunity to argue the merits of a proposal.


        11. Port Authority and Staff Inquiry. After staff and Applicant(s), have made presentations as outlined above and the public comments portion of the hearing is closed, the Port Authority shall have a final opportunity to comment or ask questions of any Applicant, staff member or other persons who provided testimony. The Chairman may allow staff to respond to comments of an Applicant or Citizen at this time.


        12. Inquiry, Clarification and Comments During Quasi-judicial Presentations. It is the intent of the Port Authority that its quasi- judicial public hearings be orderly and to that end interruption of presentations is ordinarily to be avoided. It is also the intent of the Port Authority that a complete record of relevant facts be established and a complete understanding of the matters under consideration be obtained. Accordingly, the Chairman, at any time during a public hearing, may allow Port Authority members to comment or make inquiry of persons addressing the Port Authority, or of staff or other persons in attendance or may allow staff, the Executive Director or the Port Authority Attorney to comment or make such inquiries. In quasi-judicial hearings,

          affected parties may ask questions, through the Chairman, of the person(s) who make a presentation to the Port Authority. The Chairman may allow the affected parties' question(s) during the presentation or may require the question(s) to await the conclusion of the presentation, in accordance with the above stated intent of the Port Authority.


      4. Time Periods for Public Hearing Matters.

        The following time limits shall apply to presentations in public hearings:


        1. an Applicant seeking a quasi-judicial review of a matter shall be entitled to a total of fifteen (15) minutes without interruption;


        2. persons who have been authorized to represent an organization with five (5) or more members or a group of five (5) or more persons shall be entitled to speak ten (10) minutes without interruption;


        3. all other persons shall be entitled to speak three (3) minutes each without interruption;


        4. an Applicant’s rebuttal shall be limited to five (5) minutes, unless otherwise set by the Chairman; and


        5. pointing out factual errors shall be limited to one (1) minute, unless otherwise set by the Chairman.


      5. Other Procedural Guidelines.


        1. Registration of Speakers. Persons who desire to make presentations at a public hearing shall, prior to the time at which the item is to be heard, register with the designated staff on the forms provided, and shall provide such information as required to organize the agenda and order of presentation. Five (5) or more persons associated together as Proponents or Opponents of an item may be required to select a spokesperson.


        2. Limit On Presentations. No person who has made a presentation for or against an item at a given meeting shall be allowed to make additional comments as of right except where due process requires it.


        3. Authorization of Group Representatives. Before a person representing an organization or group speaks, that person shall state whom he or she represents and establish how he or she received authorization to speak on behalf of such organization

          or group of persons, which shall include written authorization, unless the Chairman waives this requirement. In quasi-judicial hearing matters, anyone representing an organization must present written evidence of their authority to speak on behalf of the organization in regard to the matter under consideration. The Board may make further inquiry into the representative authority of such person. Only one ten minute time allotment per hearing is allowed for each organization or group of persons represented at the hearing.


        4. Interruption of Presentations. Notwithstanding any provisions herein, the Chairman of the Port Authority, the Executive Director, or the Port Authority Attorney may interrupt and request termination or other appropriate limitation of any presentation or discussion of matters that should not appropriately or legally be considered by the Port Authority under its Special Act, applicable Florida Statutes, decisions of Florida or federal courts, or other applicable legal authority, in deciding the item then under consideration.


        5. Experts. A person purporting to offer expert testimony shall identify any educational, occupational, and other expertise that they possess that is relevant to their qualifications to speak regarding the matter under consideration. Any Port Authority member, the Executive Director, or the Port Authority Attorney may inquire further as to such expertise.


        6. Additional Time For Presentations. The Port Authority or the Chairman, without objection, may allow more than the allotted time for presentations by an Applicant, Proponent, or an Opponent, or other speaker regarding an item, if the additional time is requested. In order to conserve time and facilitate an orderly meeting, preference shall be given to such requests when they are made in advance of the meeting to the Executive Director if more than a total of one-half (½) hour is requested by an Applicant, Proponent, or Opponent, the request must be submitted in writing not later than the day before the meeting at which the item is to be heard; provided, however, even in the absence of a timely request for additional time to make a presentation, the Chairman, without objection, or the Port Authority may grant such extension where, in its discretion, it is necessary to do so because of the considerations of law, equity, or fairness.


        7. Continued Public Hearings

          1. GENERALLY. In any matter where it is known that a scheduled public hearing will be continued to a future date certain, the staff report may be postponed or abbreviated and public comment may be limited to those persons who state that they believe they cannot be available to speak on the date to which the public hearing is being continued. Such persons shall be allowed to make their comments at the then current meeting if there is a quorum; provided, however, that upon making their comments, such persons shall waive the right to repeat or make substantially the same presentation at any subsequent meeting on the same subject. This waiver shall not preclude such persons from making different presentations based on new information or from offering response to other persons’ presentations, if otherwise allowable, at any subsequent meeting.


          2. REQUEST FOR A FULL MEMBERSHIP OF THE AUTHORITY. Not more than one continuance of a public hearing shall be granted on the grounds of a desire to obtain attendance by the entire membership of the Port Authority. Once a request to continue has been granted on those grounds, further continuances may be granted only for other grounds and where good cause is shown.


        8. Termination of Presentations. At any Port Authority proceeding, the Chairman, unless overruled by a majority of the Port Authority members present, may restrict or terminate presentations which in the Chairman’s judgment are irrelevant, frivolous, unduly repetitive, out of order, or in violation of the Port Authority’s Procedures.


        9. Written Comments. Applicant(s), Proponent(s) and Opponent(s) of any matter under consideration by the Port Authority shall be entitled to submit timely written comments for consideration by the Port Authority. Relevant and admissible written comments submitted shall be considered and entered into the record of the meeting. All written comments received by Port Authority members regarding a matter that is the subject of a quasi-judicial public hearing shall be distributed to all Port Authority members, Executive Director, and Port Authority Attorney, and shall be made available for review by the Applicant and public, and entered into the record of the meeting.

        10. Officials and Dignitaries. Notwithstanding other provisions hereof, the Chairman may allow any elected or appointed public official, or representative thereof, or other dignitary to appear and make presentations at any time with regard to matters under consideration.


      6. Voting, Motions, and Reconsideration.


        1. Voting. Unless otherwise provided by law, when the Port Authority has finished discussion and is ready to vote a question, the Chairman shall call for the vote. Upon request, the Clerk shall read back or restate a motion before a vote is taken. Each Port Authority member shall vote “aye” or “nay” or abstain from voting when legally required or allowed to do so. Immediately prior to, or after the vote, the Chairman may allow any Port Authority member to give a brief statement to explain his or her vote, which shall not be used to further argue in favor of or against the motion. A Port Authority member shall have the privilege of filing with the Clerk a written explanation of his or her vote which shall become part of the record of the proceeding. The vote upon any question shall be by voice vote unless any Port Authority member requests that a roll call vote or show of hands be taken. Provided, that when necessary for the purpose of accurately ascertaining the outcome of a vote or for compliance with legal requirements, the Clerk may require a roll call vote or show of hands.


        2. Preparation or Modification of Motions. Prior to a vote on any matter, a Port Authority member may request that staff or the Port Authority Attorney prepare or modify the motion during a recess called for that purpose. Alternatively, if advisable in the Port Authority’s discretion, staff or the Port Authority Attorney may be instructed to prepare wording to be brought back to the Port Authority later for motion and vote at that meeting or a subsequent meeting of the Port Authority. The Port Authority or Executive Director may request that a motion and vote be delayed to allow preparation or revision of a motion, as provided hereunder.


        3. Tie Votes. When the vote of the Port Authority is equally divided, the status quo ante shall be maintained. In such an event, a person who sought a change in status quo shall be considered to have had the request denied and shall have available the same remedies or rights of review that one would have had if the request had been denied by a majority vote of the Port Authority, unless, at the same meeting, the Port Authority

          votes to approve it with conditions or stipulations attached, or to table, defer, or continue the matter in an attempt to obtain action by a majority vote.


        4. Routine Reconsideration. When a question has been decided by the Port Authority, a Port Authority member voting on the prevailing side may move for reconsideration of the question at the same meeting or the next regular meeting of the Port Authority. If the question was decided by a tie vote, any Port Authority member may move for reconsideration of the question at the same meeting or at the next regular meeting of the Port Authority where a full Port Authority is present. In no event shall the motion to reconsider be made later than thirty (30) days after a vote on a quasi-judicial matter.


        5. Reconsideration Due to Vote Based on Mistake. Upon a finding by a majority of the Port Authority at any time that there is reason to believe that a vote of the Port Authority within the previous one year was based upon material mistake of fact or erroneous information, the matter may be brought up for reconsideration. Upon a finding by a majority of the Port Authority at any time that the material mistake of fact or erroneous information was intentionally caused or allowed by the person or entity in whose favor the previous vote was cast, the vote may be rescinded and all rights, duties, or liabilities thereunder modified or rendered null and void ab initio. Prior to rescinding such a vote, the Port Authority shall, where necessary to insure due process of law, grant notice and opportunity to be heard to all persons who would be affected by such action.


        6. Corrections of Clerical Errors. Any Port Authority member may move at any time for correction of clerical, typographical or scriveners errors inadvertently included in any matter previously passed by the Port Authority.


                1. Effect of Approvals and Denials of Motions. When a matter is brought forward to a vote based on a motion to approve it or approve it with modifications, and such motion fails, the status quo ante shall be maintained and the matter shall be considered to have been denied. A denial shall not preclude a subsequent motion to approve with different modifications at the same meeting. When a matter is brought to a vote based upon a motion to deny it, and said motion fails, the matter shall not be considered granted and shall be treated as if no action has been taken on the matter. Such a vote shall not preclude a subsequent

                  motion at the same meeting to approve or approve with modifications.


                2. Reconsideration of Item(s) on Consent Agenda or Presentations Upon Request Agenda. Where the Port Authority votes to reconsider one or more items that were previously approved on the consent agenda or presentations upon request agenda, the Port Authority may specify which item(s) shall be reconsidered and reconsider same without affecting the previous approval of the remaining items on the consent agenda or presentations upon request agenda.


                3. Reconsideration to Resolve a Legal Dispute. The Port Authority may reconsider a prior decision, regardless of the time elapsed, when advised to do so by the Port Authority Attorney for the purpose of resolving a legal dispute arising from the decision.


      7. Port Authority Election of Members of Advisory Committees and the Like.


        1. When the Port Authority is electing members of advisory committees and the like, each Port Authority member shall have the same number of votes as there are positions to be filled, though each Port Authority member may only cast one vote per position.


        2. The vote will proceed on nominees in the order they are nominated.


        3. If fewer than all positions are elected after the first vote, or if there is a tie vote, there shall be a runoff between the persons tied for the highest number of votes. If one candidate has a plurality and others are tied with a lesser number of votes, there shall be runoff between the candidates who are tied to determine which of them shall be in a subsequent runoff with the plurality candidate.


        4. Multiple ballots may be taken if necessary to attempt to break a deadlock. If the Port Authority is unable to break a deadlock, the advisory committee position will remain unfilled until such time as there is a vote by a full Port Authority or the deadlock is otherwise broken.


            1. ADJOURNMENT.

          At the conclusion of business, the Chairman shall call for a motion to adjourn the meeting. Alternatively, the Chairman may inquire whether there is any further

          business to come before the Port Authority and if no one speaks, may adjourn the meeting.


  6. THE RECORD.


    1. AUTOMATICALLY INCLUDED IN THE RECORD OF DECISION OF THE AUTHORITY.

      The following documents shall automatically be included in the record of the decision of the Port Authority:


      1. all records of the Port Authority maintained by the Clerk of the Circuit Court; which include agenda packet, staff reports and all items placed in the record under 6.2;


      2. the most recent copies of resumes previously filed with the Clerk of the Circuit Court of Port Authority staff and agents speaking on the matter that had been considered;


      3. comments, documents and exhibits previously entered into the record at a prior Port Authority meeting on the particular matter or on file with the Clerk of the Circuit Court or Executive Director prior to the public hearing including written communications to the Port Authority members and staff, if any; and


      4. memoranda from the Port Authority Attorney directed to Port Authority members or other Port Authority staff on that item.


    2. ITEMS WHICH SHALL BE PLACED IN THE RECORD.

      Any photographs, tapes, discs, or other recordings, documents, exhibits, diagrams, petitions, letters, or other materials presented to the Port Authority in support of, or in opposition to, an item to be considered by it shall be entered into the record. Where such items are in the form of handouts to be viewed by Port Authority members at a meeting, the presenter shall provide at least 12 copies. Additional copies may be required where necessary to meet public requests. The Port Authority may accept legally inadmissible items into the record for the purposes of preserving the record for appellate review, provided that Port Authority members shall not consider those items, or parts thereof, which are inadmissible in reaching their decision. In the event the Port Authority has any questions as to the admissibility of any item presented for placement into the record, the Port Authority may defer admission of the item pending an opinion from the Port Authority Attorney.


    3. CUSTODIAN.

      The Clerk of the Circuit Court shall be custodian of all of the documents entered into the record at any public hearing. Notwithstanding the foregoing, the Executive Director or his or her designee shall be the Port Authority’s Records Custodian and

      shall maintain all other Port Authority documents and shall maintain such documents as required under applicable law.


    4. CORRECTION OF ERRORS IN THE RECORD.

      In the event the Port Authority determines that there was an error, either of the Port Authority or an omission regarding the placement of an item into the record, any member of the Port Authority may move to correct such error and such act of correction shall be done upon a majority vote of the members of the Port Authority.


    5. EXHIBITS.

      Unless an oversized exhibit is absolutely essential, documentary paper or photographic exhibits shall not exceed 11 inches by 17 inches and, if mounted on a backboard, shall be removable therefrom.


    6. SUBSTITUTION OF COPIES OF EXHIBITS.

      When a person submits an original document as an exhibit for the Port Authority’s consideration, the Port Authority or the Clerk, unless the Port Authority holds otherwise, may approve substitution of a copy or duplicate thereof after viewing the original and the copy or duplicate. The Clerk may then return the original to said person. Alternatively, the Clerk may, in the Clerk’s discretion, and at the expense of the person requesting the return of the original, make or arrange for the making of a copy of the exhibit after which the original may be returned to the person requesting it.


  7. CONFLICTS; USE OF OTHER RULES.


    1. CONFLICT WITH LAWS.

      In any instance where the procedures established herein violate or are in conflict with federal or state law, local law, or final and binding order of a court or administrative agency, or rights thereunder, the procedures established in the Port Authority’s Procedures will be inoperative to the extent of such conflict. If any portion hereof is finally held by a court of competent jurisdiction to be invalid, such portion is deemed severable from the remainder and, to the extent possible the remainder will be operative without the invalid portion.


    2. ROBERT’S RULES OF ORDER.

      In all cases not covered by these procedures, Robert’s Rules of Order, eleventh edition, shall be used as a general guide and may be followed by the Chairman, unless the Port Authority overrules the Chairman.


  8. DIRECTION FROM AUTHORITY TO STAFF.


    The Authority sets policy and the Executive Director carries out the adopted policies. Any Authority member seeking information or administrative services shall address those matters with the Executive Director and the Executive Director shall direct staff as needed.

  9. PUBLICATION.


Upon adoption of the Port Authority’s Procedures and any amendment hereof, the Executive Director shall cause same to be published in a form suitable for distribution to the public. Copies shall be provided by the Executive Director to all persons who request them. Copies shall be available for review by the public at all meetings of the Port Authority.


ATTACHMENT 1


Do you swear, or affirm, that the factual statements and factual representations which you are about to give or present before or to this Port Authority during this public hearing will be truthful and accurate?

Manatee County Port Authority Warrant (Check) Listing

02/12/2020 to 05/11/2020

image

AP

XXXXXXX

V019302

ABBOTT, PAUL SCOTT

1,800.00

AP

XXXXXXX

V019302

ABBOTT, PAUL SCOTT

243.75

AP

XXXXXXX

V026744

ACTION RENTALS TPA LLC

19,121.00

AP

XXXXXXX

V026102

ADVANCED ESI LLC

7,313.57

AP

XXXXXXX

V103830

AERIAL INNOVATIONS INC.

83.00

AP

XXXXXXX

V025742

AIR DELIGHTS INC

416.34

AP

XXXXXXX

V025267

ALLEGRA PRINTING OF BRADENTON

31.18

AP

XXXXXXX

V025267

ALLEGRA PRINTING OF BRADENTON

130.04

AP

XXXXXXX

V017375

ALLSTAR DISPOSAL RECYCLING

630.90

AP

XXXXXXX

V109817

AMERICAN ASSOCIATION OF, THE

700.00

AP

XXXXXXX

V023321

AMERICAN EXPRESS TRAVEL RELATE

3.44

AP

XXXXXXX

V004322

AMERICAN JOURNAL OF TRANSPORTA

1,500.00

AP

XXXXXXX

V004322

AMERICAN JOURNAL OF TRANSPORTA

1,500.00

AP

XXXXXXX

V025322

ANGELOS RECYCLED MATERIALS

19,190.96

AP

XXXXXXX

V025322

ANGELOS RECYCLED MATERIALS

27,232.98

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

245.71

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

116.36

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

251.43

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

181.29

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

114.84

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

325.52

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

5,485.76

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

86.86

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

833.26

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

140.97

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

70.89

AP

XXXXXXX

V005164

APPLIED AQUATIC MANAGEMENT INC

895.00

AP

XXXXXXX

V005164

APPLIED AQUATIC MANAGEMENT INC

895.00

AP

XXXXXXX

V023254

ARCPOINT LABS OF SARASOTA

80.00

AP

XXXXXXX

V118009

AT AND T

64.80

AP

XXXXXXX

V118009

AT AND T

64.80

AP

XXXXXXX

V013140

AT AND T MOBILITY

46.94

AP

XXXXXXX

V013140

AT AND T MOBILITY

49.08

AP

XXXXXXX

V013140

AT AND T MOBILITY

46.94

AP

XXXXXXX

V013140

AT AND T MOBILITY

46.62

AP

XXXXXXX

V023501

AT AND T TELECONFERENCE SERVIC

29.58

AP

XXXXXXX

V023501

AT AND T TELECONFERENCE SERVIC

72.23

AP

XXXXXXX

V008136

ATLANTIC TRACK AND TURNOUT INC

750.55

AP

XXXXXXX

V008136

ATLANTIC TRACK AND TURNOUT INC

1,745.00

AP

XXXXXXX

V120002

B AND H PHOTO VIDEO INC

1,775.72

WT

XXXXXXX

V019189

BANK OF AMERICA

9,157.28

WT

XXXXXXX

V019189

BANK OF AMERICA

11,955.06

WT

XXXXXXX

V019189

BANK OF AMERICA

5,172.83

AP

XXXXXXX

V002730

BANK OF AMERICA

256.38

AP

XXXXXXX

V002730

BANK OF AMERICA

387.44

AP

XXXXXXX

V004571

BATTERY USA INC

271.50

Manatee County Port Authority Warrant (Check) Listing

02/12/2020 to 05/11/2020


AP

XXXXXXX

V154927

BIRMINGHAM RAIL AND LOCOMOTIVE

990.00

AP

XXXXXXX

V024209

BLUE TARP CREDIT SERVICES

59.98

AP

XXXXXXX

V162113

BOBS CARPET MART

7,385.00

AP

XXXXXXX

V170611

BOYD INSURANCE AGENCY INC

68.00

AP

XXXXXXX

V170611

BOYD INSURANCE AGENCY INC

8,935.25

AP

XXXXXXX

V018877

BRADENTON AREA ECONOMIC DEVELO

195.00

AP

XXXXXXX

V173007

BRADENTON FUEL OIL INC

694.10

AP

XXXXXXX

V173007

BRADENTON FUEL OIL INC

893.75

AP

XXXXXXX

V007624

BRIGHT HOUSE

877.27

AP

XXXXXXX

V007624

BRIGHT HOUSE

1,427.25

AP

XXXXXXX

V007624

BRIGHT HOUSE

549.98

AP

XXXXXXX

V009839

BRYANT MILLER AND OLIVE PA

3,108.50

AP

XXXXXXX

P000278

BUQUERAS, CARLOS

1,592.01

AP

XXXXXXX

P000278

BUQUERAS, CARLOS

161.73

AP

XXXXXXX

P000278

BUQUERAS, CARLOS

1,164.71

AP

XXXXXXX

V196809

BUSINESS RESOURCE INC

163.97

AP

XXXXXXX

V018138

CALIBRATE USA

155.40

AP

XXXXXXX

V024368

CARR RIGGS AND INGRAM LLC

2,530.00

AP

XXXXXXX

V026390

CARVER MARITIME MANATEE LLC

1,111.35

AP

XXXXXXX

V026390

CARVER MARITIME MANATEE LLC

320.69

AP

XXXXXXX

V200106

CSX TRANSPORTATION

3,600.00

AP

XXXXXXX

V010160

CURLIN INC

345.45

WT

XXXXXXX

V334600

DIVISION OF RETIREMENT, FLORID

40.84

AP

XXXXXXX

V025612

DYNAFIRE INC

1,404.42

AP

XXXXXXX

V025972

ELECTRONIC SYSTEM SERVICES INC

33,836.60

AP

XXXXXXX

V022096

ENTECH

395.00

AP

XXXXXXX

V022096

ENTECH

395.00

AP

XXXXXXX

V022096

ENTECH

419.00

AP

XXXXXXX

V022096

ENTECH

395.00

AP

XXXXXXX

V022096

ENTECH

462.48

AP

XXXXXXX

V323190

FASTENAL COMPANY

87.00

AP

XXXXXXX

V323190

FASTENAL COMPANY

16.10

AP

XXXXXXX

V320018

FCCA FOUNDATION FOR THE CARIBB

25,000.00

AP

XXXXXXX

V324212

FEDERAL EXPRESS CORPORATION

11.26

AP

XXXXXXX

V324212

FEDERAL EXPRESS CORPORATION

74.84

AP

XXXXXXX

V324212

FEDERAL EXPRESS CORPORATION

18.36

AP

XXXXXXX

V324212

FEDERAL EXPRESS CORPORATION

33.14

AP

XXXXXXX

V020901

FIRKINS CHRYSLER JEEP DODGE

168.66

AP

XXXXXXX

V017454

FIRST CHOICE MARINE SUPPLY

786.00

AP

XXXXXXX

V023189

FIRST MANATEE TAG AGENCY INC

269.73

AP

XXXXXXX

V026783

FIX N FLY DRONES LLC

297.00

ZP

XXXXXXX

L333009

FLEET PRODUCTS

47.30

AP

XXXXXXX

V335029

FLORIDA CUSTOM BROKERS AND

425.00

AP

XXXXXXX

V019264

FLORIDA DOOR CONTROL

346.50

AP

XXXXXXX

V007961

FLORIDA INDUSTRIAL SCALE COMPA

1,213.00

AP

XXXXXXX

V334298

FLORIDA MUNICIPAL INSURANCE TR

41,547.75

Manatee County Port Authority Warrant (Check) Listing

02/12/2020 to 05/11/2020


ZP

XXXXXXX

L024635

FLORIDA PAINTS

467.80

AP

XXXXXXX

V334116

FLORIDA PORTS COUNCIL

31,977.00

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

15,221.48

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

1,819.63

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

883.36

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

55,532.71

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

10,162.84

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

1,898.06

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

12,206.01

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

50,480.97

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

1,778.98

AP

XXXXXXX

P000316

FORD, TINA M

61.75

AP

XXXXXXX

V021937

FRONTIER COMMUNICATIONS OF FLO

2,438.34

AP

XXXXXXX

V021937

FRONTIER COMMUNICATIONS OF FLO

2,442.32

ZP

XXXXXXX

L007982

FRONTIER LIGHTING INC

1,199.70

AP

XXXXXXX

V020807

GENUINE AUTOMOTIVE

39.98

AP

XXXXXXX

V020807

GENUINE AUTOMOTIVE

311.82

AP

XXXXXXX

V020807

GENUINE AUTOMOTIVE

442.32

AP

XXXXXXX

V006728

GOVCONNECTION INC

1,160.18

AP

XXXXXXX

V006728

GOVCONNECTION INC

1,507.87

AP

XXXXXXX

V385107

GRAHAM WHITE SALES

349.31

AP

XXXXXXX

V385628

GRAINGER INC, W W

45.22

AP

XXXXXXX

V385628

GRAINGER INC, W W

191.28

AP

XXXXXXX

V385628

GRAINGER INC, W W

326.00

AP

XXXXXXX

V385628

GRAINGER INC, W W

12.59

AP

XXXXXXX

V385628

GRAINGER INC, W W

1,123.40

AP

XXXXXXX

V007986

GREATER TAMPA BAY MARINE ADVIS

833.33

AP

XXXXXXX

V397768

GULF PORTS ASSOCIATION

400.00

AP

XXXXXXX

V022245

GUYS HAULING AND DUMPSTER SERV

120.00

AP

XXXXXXX

V022245

GUYS HAULING AND DUMPSTER SERV

60.00

WT

XXXXXXX

V020386

HANCOCK BANK

29,253.12

WT

XXXXXXX

V020386

HANCOCK BANK

29,253.12

WT

XXXXXXX

V020386

HANCOCK BANK

29,253.12

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

77.90

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

258.95

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

201.55

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

447.95

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

118.74

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

486.29

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

407.15

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

65.65

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

249.24

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

439.67

AP

XXXXXXX

V026398

HOME DEPOT PRO, THE

411.14

AP

XXXXXXX

V464010

HOWCO ENVIRONMENTAL SERVICES

190.00

AP

XXXXXXX

V017862

ID WHOLESALER

466.70

Manatee County Port Authority Warrant (Check) Listing

02/12/2020 to 05/11/2020


AP

XXXXXXX

V007181

INSIGHT PUBLIC SECTOR

2,650.64

AP

XXXXXXX

V476897

INTERBAY AIR COMPRESSORS

210.00

AP

XXXXXXX

V896015

INTERISK CORPORATION

112.50

AP

XXXXXXX

V896015

INTERISK CORPORATION

75.00

AP

XXXXXXX

P000094

ISIMINGER, GEORGE

82.00

AP

XXXXXXX

V004875

J2 ARTS INC

150.00

AP

XXXXXXX

V012352

JANI KING OF TAMPA BAY

638.00

AP

XXXXXXX

V012352

JANI KING OF TAMPA BAY

1,276.00

AP

XXXXXXX

V012352

JANI KING OF TAMPA BAY

638.00

AP

XXXXXXX

V487310

JEFFCOAT INC

30.50

AP

XXXXXXX

V000060

JH WILLIAMS OIL CO INC

770.48

AP

XXXXXXX

V000060

JH WILLIAMS OIL CO INC

2,662.92

AP

XXXXXXX

V000060

JH WILLIAMS OIL CO INC

3,624.91

AP

XXXXXXX

V000060

JH WILLIAMS OIL CO INC

1,067.98

AP

XXXXXXX

V000060

JH WILLIAMS OIL CO INC

978.74

AP

XXXXXXX

V000060

JH WILLIAMS OIL CO INC

677.15

AP

XXXXXXX

V026038

JOCELYN HONG AND ASSOCIATES

5,000.00

AP

XXXXXXX

V026038

JOCELYN HONG AND ASSOCIATES

5,000.00

AP

XXXXXXX

V026038

JOCELYN HONG AND ASSOCIATES

5,000.00

AP

XXXXXXX

V493800

JOHNSON PRINTING

120.64

AP

XXXXXXX

V493800

JOHNSON PRINTING

193.46

AP

XXXXXXX

V493800

JOHNSON PRINTING

883.37

AP

XXXXXXX

V015114

JOHNSTONE SUPPLY

232.44

AP

XXXXXXX

V015114

JOHNSTONE SUPPLY

334.46

AP

XXXXXXX

V015114

JOHNSTONE SUPPLY

7,983.82

AP

XXXXXXX

V015114

JOHNSTONE SUPPLY

302.99

AP

XXXXXXX

V000423

LEWIS LONGMAN AND WALKER PA

16,211.30

AP

XXXXXXX

V018272

LIGHT BULB DEPOT OF TAMPA

645.00

AP

XXXXXXX

V018272

LIGHT BULB DEPOT OF TAMPA

467.85

AP

XXXXXXX

V026588

LINDER TURF AND TRACTOR

1,672.00

AP

XXXXXXX

V013723

LOGISTEC USA INC

7,000.00

AP

XXXXXXX

V013723

LOGISTEC USA INC

7,000.00

AP

XXXXXXX

V013723

LOGISTEC USA INC

7,000.00

AP

XXXXXXX

V004489

LOWES HOME CENTER INC

151.90

AP

XXXXXXX

V004489

LOWES HOME CENTER INC

113.04

AP

XXXXXXX

V004489

LOWES HOME CENTER INC

420.11

AP

XXXXXXX

V004489

LOWES HOME CENTER INC

344.71

AP

XXXXXXX

V004489

LOWES HOME CENTER INC

40.65

AP

XXXXXXX

V023184

LYNCH OIL COMPANY INC

358.72

AP

XXXXXXX

V023184

LYNCH OIL COMPANY INC

428.73

AP

XXXXXXX

V024291

MACKAY COMMUNICATIONS INC

672.20

AP

XXXXXXX

V024291

MACKAY COMMUNICATIONS INC

168.05

AP

XXXXXXX

V625403

MAINTENANCE TOO PAPER CO INC

303.04

AP

XXXXXXX

V625403

MAINTENANCE TOO PAPER CO INC

396.75

AP

XXXXXXX

V625403

MAINTENANCE TOO PAPER CO INC

460.82

AP

XXXXXXX

V627027

MANATEE CHAMBER OF COMMERCE

60.00

Manatee County Port Authority Warrant (Check) Listing

02/12/2020 to 05/11/2020


AP

XXXXXXX

V627027

MANATEE CHAMBER OF COMMERCE

60.00

AP

XXXXXXX

V627027

MANATEE CHAMBER OF COMMERCE

10.00

AP

XXXXXXX

V627027

MANATEE CHAMBER OF COMMERCE

5.00

AP

XXXXXXX

V004140

MANATEE COUNTY PUBLIC WORKS DE

699.60

UT

XXXXXXX

V004140

MANATEE COUNTY PUBLIC WORKS DE

7,914.37

UT

XXXXXXX

V004140

MANATEE COUNTY PUBLIC WORKS DE

7,606.05

AP

XXXXXXX

V021692

MANATEE RIVERSIDE ROTARY CLUB

125.00

AP

XXXXXXX

V013848

MARK SUPPLY INC

129.30

AP

XXXXXXX

V018513

MARTIN ASSOCIATES

5,000.00

AP

XXXXXXX

V018513

MARTIN ASSOCIATES

37,500.00

AP

XXXXXXX

V022877

MCGUIRE ELECTRIC INC

150.00

AP

XXXXXXX

P000261

MORRIS, TONI

61.75

AP

XXXXXXX

V017759

MOWERS INC

300.94

AP

XXXXXXX

V681645

NATIONAL RAILWAY EQUIPMENT

259.80

AP

XXXXXXX

V681645

NATIONAL RAILWAY EQUIPMENT

53.03

AP

XXXXXXX

V696429

NORTHERN SAFETY CO INC

198.66

AP

XXXXXXX

V696429

NORTHERN SAFETY CO INC

922.06

AP

XXXXXXX

V696429

NORTHERN SAFETY CO INC

316.79

AP

XXXXXXX

V696429

NORTHERN SAFETY CO INC

26.99

AP

XXXXXXX

V696429

NORTHERN SAFETY CO INC

178.56

AP

XXXXXXX

V026590

NTK AUTO GLASS SERVICE INC

100.00

AP

XXXXXXX

V701905

OFFICE DEPOT INC

1,872.45

AP

XXXXXXX

V701905

OFFICE DEPOT INC

1,352.06

AP

XXXXXXX

V701905

OFFICE DEPOT INC

73.18

AP

XXXXXXX

V701905

OFFICE DEPOT INC

1,557.79

AP

XXXXXXX

V701905

OFFICE DEPOT INC

239.99

AP

XXXXXXX

V701905

OFFICE DEPOT INC

13.98

AP

XXXXXXX

V020673

OREILLY AUTO PARTS

208.93

AP

XXXXXXX

V020673

OREILLY AUTO PARTS

152.51

AP

XXXXXXX

V020673

OREILLY AUTO PARTS

169.16

AP

XXXXXXX

V706455

ORKIN PEST CONTROL

2,118.06

AP

XXXXXXX

V706455

ORKIN PEST CONTROL

2,020.73

AP

XXXXXXX

V706455

ORKIN PEST CONTROL

407.88

AP

XXXXXXX

V708015

OTIS ELEVATOR

2,877.48

AP

XXXXXXX

V010854

P & T FILTER SALES INC

78.05

AP

XXXXXXX

V010854

P & T FILTER SALES INC

104.24

AP

XXXXXXX

V026631

PALMETTO AUTO WAREHOUSE LLC

562.99

AP

XXXXXXX

V026631

PALMETTO AUTO WAREHOUSE LLC

141.97

AP

XXXXXXX

V026631

PALMETTO AUTO WAREHOUSE LLC

82.28

AP

XXXXXXX

V026631

PALMETTO AUTO WAREHOUSE LLC

103.50

AP

XXXXXXX

V026631

PALMETTO AUTO WAREHOUSE LLC

62.72

AP

XXXXXXX

V026631

PALMETTO AUTO WAREHOUSE LLC

915.56

AP

XXXXXXX

V026631

PALMETTO AUTO WAREHOUSE LLC

123.20

AP

XXXXXXX

V026631

PALMETTO AUTO WAREHOUSE LLC

331.54

AP

XXXXXXX

V024667

PALMETTO HARDWARE AND MORE

18.58

AP

XXXXXXX

V020352

PALMETTO ROTARY

696.00

Manatee County Port Authority Warrant (Check) Listing

02/12/2020 to 05/11/2020


AP

XXXXXXX

P000089

PATTERSON, TOBY C

76.00

AP

XXXXXXX

V021946

PEPPER CONTRACTING SERVICES IN

526,582.76

AP

XXXXXXX

V736427

PITNEY BOWES CREDIT CORP

500.00

AP

XXXXXXX

V012114

PITNEY BOWES GLOBAL FINANCIAL

141.00

AP

XXXXXXX

V022437

PREFERRED GOVERNMENTAL INSURAN

2,730.00

AP

XXXXXXX

V022437

PREFERRED GOVERNMENTAL INSURAN

7,519.75

AP

XXXXXXX

V018591

PRO MARINE INC

22.05

AP

XXXXXXX

V021677

PROPELLER CLUB OF THE UNITED S

350.00

AP

XXXXXXX

V748180

PUBLIX SUPER MARKET

412.11

AP

XXXXXXX

V748180

PUBLIX SUPER MARKET

640.55

AP

XXXXXXX

V748180

PUBLIX SUPER MARKET

288.90

AP

XXXXXXX

V015881

QUALITY MARINE CONSTRUCTION IN

5,600.00

AP

XXXXXXX

V020765

R S AND H INC

7,179.16

AP

XXXXXXX

V020765

R S AND H INC

6,099.06

AP

XXXXXXX

V019469

RAILINC CORPORATION

260.00

WT

XXXXXXX

V007824

REGIONS BANK

615,231.25

AP

XXXXXXX

V021016

S AND ME INC

2,297.50

AP

XXXXXXX

V021016

S AND ME INC

3,100.00

AP

XXXXXXX

V021016

S AND ME INC

921.25

AP

XXXXXXX

P000289

SANFORD, DAVID

463.01

AP

XXXXXXX

P000289

SANFORD, DAVID

147.99

AP

XXXXXXX

V026384

SCULLYS ALUMINUM BOATS INC

86,694.30

AP

XXXXXXX

V015633

SIEMENS INDUSTRY INC

1,035.00

AP

XXXXXXX

V026217

SMALL ENGINE REPAIRS LLC

3,037.97

AP

XXXXXXX

V026217

SMALL ENGINE REPAIRS LLC

68.80

AP

XXXXXXX

P000233

SMITH, SHAWN

73.00

AP

XXXXXXX

V018549

SONITROL

528.00

AP

XXXXXXX

V002070

SPECTRUM UNDERGROUND INCORPORA

650,736.54

AP

XXXXXXX

P000213

ST PIERRE, DAVID M

93.00

AP

XXXXXXX

P000213

ST PIERRE, DAVID M

166.00

AP

XXXXXXX

V018137

STANTEC CONSULTING SERVICES IN

1,000.00

AP

XXXXXXX

V018137

STANTEC CONSULTING SERVICES IN

270,505.87

AP

XXXXXXX

V018137

STANTEC CONSULTING SERVICES IN

17,581.93

AP

XXXXXXX

V018137

STANTEC CONSULTING SERVICES IN

2,475.00

WT

XXXXXXX

V874841

STATE OF FLA DEPT OF REVENUE

2,401.98

WT

XXXXXXX

V874841

STATE OF FLA DEPT OF REVENUE

18,023.61

WT

XXXXXXX

V874841

STATE OF FLA DEPT OF REVENUE

10,966.48

AP

XXXXXXX

V875019

STATE OF FLORIDA

785.44

AP

XXXXXXX

V875019

STATE OF FLORIDA

803.58

AP

XXXXXXX

V875019

STATE OF FLORIDA

799.69

AP

XXXXXXX

V021175

SUNCOAST PRINT AND PROMOTIONS

2,530.25

AP

XXXXXXX

V017429

SUNSTATE GATE INC

2,775.00

AP

XXXXXXX

V017429

SUNSTATE GATE INC

2,080.00

AP

XXXXXXX

V000429

SURRETTE BATTERY COMPANY

6,546.10

AP

XXXXXXX

V020682

SW FL TRACTOR LLC

412.10

AP

XXXXXXX

V020041

TERRACON CONSULTANTS INC

38,437.90

Manatee County Port Authority Warrant (Check) Listing

02/12/2020 to 05/11/2020


AP

XXXXXXX

V020041

TERRACON CONSULTANTS INC

9,514.64

AP

XXXXXXX

V906395

TERRY SUPPLY COMPANY

304.36

AP

XXXXXXX

V906395

TERRY SUPPLY COMPANY

432.00

AP

XXXXXXX

V923227

TROPHY AND SPORTS WORLD

116.95

AP

XXXXXXX

V923227

TROPHY AND SPORTS WORLD

90.00

AP

XXXXXXX

V923227

TROPHY AND SPORTS WORLD

113.25

AP

XXXXXXX

V923227

TROPHY AND SPORTS WORLD

60.00

AP

XXXXXXX

V006904

UNITED REFRIGERATION INC

241.30

AP

XXXXXXX

V024682

US COATING SPECIALISTS LLC

60,179.45

AP

XXXXXXX

V024682

US COATING SPECIALISTS LLC

6,686.60

AP

XXXXXXX

V009667

VERIZON WIRELESS

1,268.96

AP

XXXXXXX

V009667

VERIZON WIRELESS

1,146.87

AP

XXXXXXX

V009667

VERIZON WIRELESS

448.65

AP

XXXXXXX

V009667

VERIZON WIRELESS

630.77

AP

XXXXXXX

V009667

VERIZON WIRELESS

463.28

AP

XXXXXXX

V009667

VERIZON WIRELESS

1,631.70

AP

XXXXXXX

V009667

VERIZON WIRELESS

54.90

AP

XXXXXXX

V016629

VICS PERFORMANCE TRANSMISSION

3,112.88

AP

XXXXXXX

P000241

WARE, MYLAKA

61.75

AP

XXXXXXX

V021915

WEBTIVITY MARKETING AND DESIGN

65.00

AP

XXXXXXX

V021915

WEBTIVITY MARKETING AND DESIGN

65.00

AP

XXXXXXX

V021915

WEBTIVITY MARKETING AND DESIGN

65.00

AP

XXXXXXX

V961411

WEST FLORIDA SUPPLY CO

115.19

AP

XXXXXXX

V023445

WEST MARINE PRO

99.98

AP

XXXXXXX

V992200

YELVINGTON DIST INC, CONRAD

1,209.70

AP

XXXXXXX

P000292

ZIMMERMANN,VIRGINIA

119.88

AP

XXXXXXX

P000292

ZIMMERMANN,VIRGINIA

88.07


image

Total warrants (checks) for period reported 3,104,626.32

image

MANATEE COUNTY PORT AUTHORITY REGULAR MEETING

COUNTY ADMINISTRATIVE CENTER

1112 Manatee Avenue West Bradenton, Florida February 20, 2020

Present were:

Priscilla Whisenant Trace, Chairman Reggie Bellamy, First Vice-Chairman Misty Servia, Second Vice-Chairman Stephen R. Jonsson, Third Vice-Chairman Vanessa Baugh

Betsy Benac Carol Whitmore

Also present was:

Carlos Buqueras, Executive Director Jennifer R. Cowan, Port Authority Attorney

Vicki Ayles, Finance Operation Manager, Clerk of the Circuit Court Quantana Acevedo, Deputy Clerk, Clerk of the Circuit Court

image Chairman Trace called the Port Authority Meeting to order at 9:09 a.m.

PUBLIC COMMENT

There being no public comment, Chairman Trace closed public comment.

AGENDA PA20200220DOC001

image Carlos Buqueras, Executive Director, reviewed the change to the motion regarding Consent Agenda 1.F for the purchase of new security vehicles.


CONSENT AGENDA PA20200220DOC002

  1. A motion was made by Member Whitmore, seconded by Member Benac, and carried 7 to 0, to approve the Consent Agenda incorporating the language as amended in the recommended motions on the cover sheets for the Consent Agenda

    1. WARRANT LIST

      Accepted Warrant Listing from January 8, 2020 to February 8, 2020 PA20200220DOC003

    2. MINUTES

      Approved the Minutes of January 14 and 28, 2020 PA20200220DOC004

    3. BUDGET RESOLUTION

      Adopted Budget Resolution PA-20-09 PA20200220DOC005

    4. LEGAL SERVICES AMENDMENT

      Authorized the execution of the Third Amendment to Port Manatee Legal Services Agreement between the Manatee County Port Authority and Lewis, Longman, & Walker

      P.A. to maintain environmental and lobbying services representation PA20200220DOC006

    5. RESOLUTION

      Adopted Resolution PA-20-10 and executed the Public Transportation Grant Agreement with the Florida Department of Transportation (FDOT) for facilities and equipment improvements PA20200220DOC007

    6. RESOLUTION

      Adopted Resolution PA-20-11 and executed the Public Transportation Grant Agreement with FDOT for purchasing security vehicles PA20200220DOC008

      (End Consent Agenda)

      FEBRUARY 20, 2020 (Continued)


  2. NORTH GATE EXPANSION CONTRACT AWARD

    image Carlos Buqueras, Executive Director, provided a brief summary of the request for gate expansions to handle the increase of traffic at the Port.


    image Discussion ensued on the funding amounts from Federal Emergency Management Agency and FDOT, and Port Security criteria is set by The Department of Homeland Security.


    A motion was made by Member Benac, seconded by Member Jonsson, and carried 7-0 to execute the contract between the Manatee County Port Authority and Ranger Construction in the amount of $782,923 for all necessary labor, equipment, and materials for the expansion of the north gate exit lanes, subject to FDOT approval. PA20200220DOC009

  3. WAREHOUSE LOADING DOCKS CONTRACT AWARD

    image Carlos Buqueras, Executive Director, reviewed the request to allow expansion to increase the Port’s capacity of handling the increase of cargo shipments.


    A motion was made by Member Whitmore, seconded by Member Jonsson, and carried 7-0,to execute the contract between the Manatee County Port Authority and Flores Construction Company in the amount of $1,238,073 for all necessary labor, equipment, and materials for the loading docks addition at warehouse 2, subject to receipt of all contract documents and FDOT approval.

    image

  4. SECURITY VEHICLES PURCHASE

    PA20200220DOC010

    Carlos Buqueras, Executive Director, provided a brief summary of the request to purchase security vehicles from a vendor, as approved in the Consent Agenda Item 1.F.


    image A motion was made by Member Benac, seconded by Member Whitmore, and carried 7-0, to approve the purchase and issuance of a purchase order for seven vehicles from Alan Jay Fleet Sales in the amount of $195,035, subject to the approval of FDOT and receipt of the fully executed Public Transportation Grant Agreement. PA20200220DOC011

    EXECUTIVE DIRECTOR COMMENTS PA20200220DOC012

    image Carlos Buqueras, Executive Director displayed a newspaper article and advised the Port has an additional office in Chile.


    PUBLIC COMMENT

    There being no public comment, Chairman Trace closed public comment.

    MEMBER COMMENTS

    Member Whitmore

    • Inquired on the number of Port office locations

      image Member Benac

    • Provided an update that the Port is a landlord authority

    • Thanked businesses that invest into the Port

      ADJOURN

      There being no further business, Chairman Trace adjourned the meeting at 9:17 a.m.

      Minutes approved:

      FEBRUARY 20, 2020 (Continued)


      Minutes Approved:

      May 19, 2020


      CONSENT

      AGENDA ITEM 1.D: RATIFY/AFFIRM BUDGET RESOLUTIONS


      BACKGROUND:

      During extended periods between Authority meetings, Resolution No. PA-19-14 (approved May 21, 2019) authorizes limited and temporary delegation of authority to the Executive Director, including approving any budget amendment required to support authorizations for contracts, purchase orders, and change orders in order to maintain continuity of service in routine business and avoid delay in conducting Port business. During March and April, the Executive Director approved the following increases in the operating and capital project budgets to maintain continuity of services in the routine business of the Port and avoid delay in the conduct of business:


      • $53,100 for an economic impact study, equipment to include computer, CAD software, plotter and additional software subscription for the new engineering staff and 6 additional standard portable radios and base to support the increase in Port security and vital communication to conduct operations for Florida’s heavy weather plans funded by Port cash.

      • $272,336 increase to the Rehab and Upgrade of Roadways project for the additional funding needed due to changes in the various remaining areas to include regrade shoulders, remobilization, revised milling, resurfacing and base repair funded by Port cash.

      • $31,435 increase to the Intermodal Transfer Facility (Drop Trailer Lot) project for additional funding for a heavy prime application for dust control and the installation of LED stadium lights funded by Port cash.

      • $16,656 decrease to the Berth 10 Improvements project and increases $8,328 each to Berth 6 and Berth 8 Improvement projects to provide additional services for grout repairs. No additional money is added; just a transfer between the Berth Rehab project.

      • $42,250 for the installation of a boat lift and dock for the Port’s new work boat which will be incorporated into the existing boat lift and dock.


        ATTACHMENT:

      • Budget Resolution PA-20-12

      • Budget Resolution PA-20-14

      • Budget Resolution PA-20-15


    COST AND FUNDING SOURCE:

    Budgets $399,121 of Port cash.


    CONSEQUENCES IF DEFERRED:


    Delay in ratifying and affirming action taken by the Executive Director


    LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

    Move ratify and affirm the approval by the Executive Director of Budget Resolutions PA-20-12, PA-20-14 and PA-20-15.

    RESOLUTION PA-20-12 AMENDING THE ANNUAL BUDGET

    FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2019-2020


    WHE AS, Florida Statutes 1129.06, authorizes the f\,fanatee County Port A thority to amend its budget for the current fiscal year as follows:


    1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.


    2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.


    3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.


      NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2019-2020 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:


      Item No.

      1

      2

      Batch ID No. BAAL03 l 920A BAAL03 l 920A

      Reference No. BU20200291 BU20200292


      ADOPTED with a quorum present and voting this the 19th day of March, 2020.


      ATTEST: ANGELINA M.COLONNESO

      CLERK OF CIRCUIT COURT

      MANATEE COUNTY PORT AUTHORITY


      image

      image

      -

      image

      By: -- .

      BUDGET ADMENDMENT RESOLUTION NO. PA-20-12 AGENDA DATE: March 19, 2020


      1. Fund: Port Casµ


        Section: Section: Section:


        Description:


        Batch ID:


        2)


        Section: Description:


        Batch ID:

        Administration Engineering Security


        Budgets $53,100 for economic impact study, equipment for new engineering staff and portable radios for security.


        BAAL03 l920A Reference: BU2020029l


        Fund: Port Cash


        Rehab and Upgrade of Roads


        Budgets $272,336 for additional costs for various patching areas, remobilization, revised milling and resurfacing and base repair.


        BAAL031920A Reference: BU20200292

        RESOLUTION PA-20-14 AMENDING THE ANNUAL BUDGET

        FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2019-2020

        I I I I

        WHERE;AS, Flo ida Statutes 1.29. 06, auht orizes the i\'.Janatee Co nty Port A1;1thority to a end

        its budget for the 'current fiscal year as follows: '


        1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.


        2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund , or to create an appropr iation in the fund for any lawful purpose.


        3. Unanticipated revenues , including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.


        NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2019-2020 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:


        Item No.

        I

        2

        Batch ID No. BAAL032520A BAAL032520A

        Reference No. BU20200297 BU20200298


        ADOPTED with a quorum present and voting this the 25th day of March, 2020.


        ATTEST : ANGELINA M. COLONNESO

        CLERK OF CIRCUIT COURT

        MANA TEE COUNTY PORT AUTHORITY

        r.' ) /J -::,

        image

        By ' r--=


        BUDGET ADMENDMENT RESOLUTION NO. PA-20-14 AGENDA DATE: March 25, 2020


        l) Fund: Port Cash


        Section: Description:


        Batch ID:


      2. Fund:

    Fund:


    Section: Section: Section:


    Description:


    Batch ID:

    lntermodal Transfer Facility (Drop Trailer Lot)


    Budgets $31,435 for additional costs to add a protective coating to the surface and install LED lights.


    BAAL032520A Reference: BU20200297


    FDOT-75% SIB Loan - 25%


    Berth 6 Improvements

    Berth 8 Improvements

    Berth 10 Improvements


    Budgets a decrease of $16,656 from Berth l O Improvements project and transfers equal amounts of $8,328 to Berth 6 and Berth 8 Improvement projects for additional repairs needed.


    BAAL032520A Reference: BU20200298

    RESOLUTION PA-20-15 AMENDING THE ANNUAL BUDGET

    FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2019-2020


    WHERE{\.S, Florida Statutes 1+9.06, authorizes the Manatee County Port Au,t hority to amend

    0

    its budget for,the current fiscal year,as follows: : :


    1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.


    2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.


    3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.


      NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2019-2020 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:


      Item No.

      I

      Batch ID No. BAAL041720A

      Reference No. BU20200320


      ADOPTED with a quorum present and voting this the 17th day of April, 2020.


      ATTEST : ANGELINA M. COLONNESO

      CLERK OF CIRCUIT COURT



      image

      MANATEE COUNTY PORT AUTHORITY


      By:....:::::=::::::::....-=::....::::::::_ - - T"

      BUDGET ADMENDMENT RESOLUTION NO. PA-20-15 AGENDA DATE: APRIL 17, 2020


      1. Fund: Port Capital Improvement


    Section: Description: Batch ID:

    Boat Lift


    Budgets $42,250 for a boat lift and dock.


    BAAL04 l 720A Reference: BU20200320

    May 19, 2020


    CONSENT

    AGENDA ITEM 1.E: BUDGET RESOLUTION BACKGROUND:

    This resolution budgets the following:


    • $356 for the Federal Emergency Management Agency (FEMA) reimbursement of costs associated with Hurricane Irma.


    • Decrease of $1,500,000 for unused line of credit and $571 for the completed Barge Mooring project.


    • $8,000 for the costs associated with the Nationwide Emergency Coronavirus Disease 2019 (COVID-19) Pandemic.


    ATTACHMENT:


    Budget Resolution PA-20-17.


    COST AND FUNDING SOURCE:


    Budgets $356 FEMA funding, $8,000 Port cash and decreases the Barge Mooring project and Berth 9 Improvements line of credit project.


    CONSEQUENCES IF DEFERRED:


    Delay in budget allocations.


    LEGAL COUNSEL REVIEW: N/A


    RECOMMENDATION:

    Move to adopt Budget Resolution PA-20-17.

    RESOLUTION PA-20-17 AMENDING THE ANNUAL BUDGET

    FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2019-2020


    WHEREAS, Florida Statutes 129.06, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:


    1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.


    2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.


    3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.


      NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2019-2020 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:


      Item No.

      Batch ID No.

      Reference No.

      1

      BAAL051920A/B

      BU20200356

      2

      BAAL051920A

      BU20200357

      3

      BAAL051920A

      BU20200358


      ADOPTED with a quorum present and voting this the 19th day of May, 2020.


      ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY

      CLERK OF CIRCUIT COURT


      image

      By:

      BUDGET ADMENDMENT RESOLUTION NO. PA-20-17 AGENDA DATE: May 19, 2020


      1. Fund: FEMA proceeds


        Section: Warehouse 1,2,3,4,7,8,9,11 and the Cruise Terminal


        Description: Budgets $356 for the proceeds received from FEMA for damages to various warehouses due to Hurricane Irma.


        Batch ID: BAAL051920A/B Reference: BU20200356


      2. Fund: Port Capital Improvement Fund: Port Revenue Note 2014A


        Description: Decreases the current budgets for the unused line of credit and the completed Barge Mooring project.


        Batch ID: BAAL051920A Reference: BU20200357


      3. Fund: Port Cash


        Description: Budgets $8,000 for costs associated with COVID-19 Pandemic. Batch ID: BAAL051920A Reference: BU20200358

        May 19, 2020


        CONSENT

        AGENDA ITEM 1.F: RATIFY/AFFIRM AMENDMENT TO THE PUBLIC

        TRANSPORTATION GRANT AGREEMENT BERTH 4 EXTENSION


        BACKGROUND:


        On June 6, 2019, the Authority authorized the execution of a Public Transportation Grant Agreement (PTGA) with the Florida Department of Transportation for the extension of Berth 4. The scope is revised to include offsite mitigation property at Perico which is not reimbursable, but which costs can be applied to the Port’s match. In addition, due to the immediate need for partial rehabilitation of berths 6, 7, 8 and 10, the scope of the PTGA is further expanded to include berth repairs. There is no change in the FDOT funding nor the Port’s match requirement. Resolution No. PA-19-14 (approved May 21, 2019) authorizes limited and temporary delegation of authority to the Executive Director during extended periods between Authority meetings. The Executive Director approved the PTGA Amendment to maintain continuity of services in the routine business of the Port and avoid delay in the conduct of Port business in accordance with the authority granted pursuant to Resolution No. PA-19-14.


        ATTACHMENT:


        Public Transportation Amendment to the Public Transportation Grant Agreement


        COST AND FUNDING SOURCE:


        Previously budgeted for the project is $11,374,166 FDOT and $3,791,389 Port


        CONSEQUENCES IF DEFERRED:


        Delay in ratifying and affirming action taken by the Executive Director

        LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

        Move to ratify and affirm the execution of the Public Transportation Amendment to the Public Transportation Grant Agreement with the Florida Department of Transportation for the extension of Berth 4 modifying the scope to include offsite mitigation property and berth repairs.

        STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

        PUBLIC TRANSPORTATION AMENDMENT TO THE PUBLIC TRANSPORTATION

        image

        NIA

        55.005 55.034

        Seaport Grant Program, Seaport Investment Program

        Federal Number/Federal Award Identification Number (FAIN) - Transit only:

        Federal Award Date: Amendment No.:

        Agency DUNS Number: 01-973-

        7399

        NIA

        CFDA Number:

        CFDA Title: CSFA Number: CSFA Title:

        DIS, DPTO, GMR, POED FLAIR Category: 088794, 088807

        2'-1'-;5:; Object Code: 751000 Org. Code: 55012020129

        Vendor Number: VF596000727160

        01

        Fund(s):

        Work Activity Code/Function:

        Financial Project Number(s):

        (item-segment-phase-sequence)

        _4334_5_7-_1_-9_4_-0_5_ _ _ _ _ _

        _ _ _ _ _ _ _ _ _ _ _

        _ _ _ _ _ _ _ _ _ _ _

        Contract Number: G1946

        GRANT AGREEMENT

        Fonn 725-000-03 STRATEGIC DEVELOPMENT

        OGC 11/19



        THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment") is made

        and entered into on_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ by and between the State of Florida, Department of Transportation ("Department"), and Manatee County Port Authority. ("Agency"},collectively referred to as the "Parties."


        RECITALS


        WHEREAS, the Department and the Agency on 6/12/2019 (date original Agreement entered) entered into a Public Transportation Grant Agreement ("Agreement").


        WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.


        NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows:


        1. Amendment Description. The project is amended to modify the Proje ct Description and Project Scope.


        2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply):


          Aviation Seaports Transit lntermodal

          Rail Crossing Closure

          Match to Direct Federal Funding (Aviation or Transit)

          (Note: Section 15 and Exhibit G do not apply to federally matched funding)

          Other


        3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: Exhibit A: Project Description and Responsibilities

          Exhibit B: Schedule of Financial Assistance

          *Exhibit B1: Deferred Reimbursement Financial Provisions

          *Exhibit B2: Advance Payment Financial Provisions

          *Exhibit C: Terms and Conditions of Construction Exhibit D: Agency Resolution

          Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements

          *Exhibit G: Financial Assistance (Single Audit Act)

          STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

          PUBLIC TRANSPORTATION AMENDMENT TO THE PUBLIC TRANSPORTATION

          GRANT AGREEMENT

          Fonn 725-000-03 STRATEGIC DEVELOPMENT

          OGC 11/19


          *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance

          *Additional Exhibit(s):


        4. Project Cost.

    The estimated total cost of the Project is increased/_ decreased by iQ bringing the revised total cost of the project to $15,165,555.


    The Department's participation is increased/ _ decreased by _j.Q. The Department agrees to participate in the Project cost up to the maximum amount of $11.374.166, and, additionally the Department's participation in the Project shall not exceed 75.00% of the total eligible cost of the Project.


    Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect.


    IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.



    AGENCY Manatee County Port Authority


    By:_ _ _ _ _ _ _ _ _

    Nam e: _ _ _ _ _ _ _ _ _


    STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION


    By:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _

    Name: John Kubler. P.E.

    T i tle_:

    _ _ _ _ _ _ _

    image

    Title: Director of Transportation Development


    STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION


    ,1 }


    Legal Review: _ _ _ _ _ _ _ _ _ _ _

    e:J Jr .,,,. 2;,./ 2.


    image

    STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

    PUBLIC TRANSPORTATION GRANT AGREEMENT EXHIBITS

    Fonn 725-000-02 STRATEGIC DEVELOPMENT

    OGC 02120


    EXHIBIT A


    Project Description and Responsibilities


    1. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement (if not the entire project)): This Project provides Department participation for Port Manatee's berth rehabilitation and reconstruction initiative for berths 4 through 11. For context, when berths are taken out-of-service, the port has to shift vessel activities to berths that are remaining in-service. The timing of individual berthing rehabilitation activities requires flexibility. Rehabilitation and reconstruction of berths 4 through 11 includes three primary components.


      1. The combined berth length of berths 4 and 5 is only 1,200 feet, making it difficult to support vessel operations on each berth simultaneously. In addition, there is an area of overlapped use between berths 4 and 5, which experiences double the use of each individual berth, leading to increased wear and tear of this overlapping area. A reconstruction of berth 4 is the most viable approach to correct the design of the Port's North Port area, maximize the Port's operating capacity, and to extend the design life of berths 4 and 5.


      2. Construction of the berth 4 extension component is expected to include impacts to aquatic resource(s). To obtain required pre-construction certifications, Port Manatee will offset (or mitigate) impacts through the acquisition of offsite mitigation property constructed to function similarly to the impacted aquatic area(s). Manatee County has acquired approximately 9.01 acres at Perico Mitigation site. Port Manatee (the Agency) plans to reimburse Manatee County approximately $3,167,127 for related acquisition costs. Cost related to acquisition of offsite mitigation property is not eligible for reimbursement by the Department but may be used to document the Agency's required matching funds, listed as "LF" (Local Funds) in Exhibit "B", Schedule of Financial Assistance.


      3. Berths 6 through 11 are nearing the end of their design life. Rehabilitation and construction activities are needed to restore and maintain their functionality and allow for continued cargo operations.


    2. Project Location (limits, city, county, map): Port Manatee, Palmetto, FL


    3. Project Scope (allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): This Project includes the environmental work, design work, and construction work required to complete the berth rehabilitation and reconstruction activities described in the Project Description, including: aids to navigation; apron improvements; asphalt paving activities; benthic studies; berthing area widening and deepening; bulkhead caps; cap faces repair or installation; cable protection systems; cap soffits repair or installation; cast in place concrete; cathodic protection; compaction; concrete beams; construction; construction inspection cost; construction management; construction services; consulting services; contractor stand-by; cost estimates; crack repairs; crane rail repair or installation; deck ballast; demobilization; demolition; electrical systems; engineering services; environmental assessments; environmental impact mitigation; fasteners and connectors; fenders and bollards; form work; geotechnical services; historical resource studies; installation and testing; lighting systems; mitigation assessments; mobilization; panel soffits repair or installation; permitting; pilings; plan development (e.g., 30 I 60 I 90 / 100 % and asbuilts); precast concrete; preconstruction engineering and design; procurement costs; rebar repair or installation; reconstruction of underdeck concrete; bulkhead wall excavation, patching, backfilling and grouting; seagrass studies; seagrass mitigation; sheet piling; shore and slope protection; sidewalk and walkway systems; signage and way finding; steel; stormwater management; striping of roadway or storage areas; structural components; surveying; temporary structures; tie-back systems; turning basin widening and deepening; and, water quality protection structures.


    4. Deliverable(s):


      The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency.

      STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

      PUBLIC TRANSPORTATION GRANT AGREEMENT EXHIBITS

      Fonn 725-000-02 STRATEGIC DEVELOPMENT

      OGC 02/20


    5. Unallowable Costs (including but not limited to): Travel costs are not allowed. As described in the Project Description, costs related to acquisition of offsite mitigation property is not eligible for reimbursement by the Department but may be used to document the Agency's required matching funds, listed as "LF" (Local Funds) in Exhibit "B", Schedule of Financial Assistance.


    6. Transit Operating Grant Requirements (Transit Only):


Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for Transit Operating Grants.

May 19, 2020


CONSENT

AGENDA ITEM 1.G.: RATIFY/AFFIRM PAVEMENT IMPROVEMENTS CHANGE ORDER NO. 02


BACKGROUND:


On September 19, 2019, the Authority awarded the contract for Port pavement improvements to Pepper Contracting Services (Pepper) in the amount of $3,719,788, and on November 19, 2019 approved Change Order No. 01 reducing the contract to take advantage of sales tax savings. Change Order No. 02 increases the PO by a net of $272,335.98 due to various revisions to remaining paving areas. Resolution No. PA-19-14 (approved May 21, 2019) authorizes limited and temporary delegation of authority to the Executive Director during extended periods between Authority meetings. The Executive Director approved of the requested change order to maintain continuity of services in the routine business of the Port and avoid delay in the conduct of Port business in accordance with the authority granted pursuant to Resolution No. PA-19-14.


ATTACHMENT:


Change Order No. 02 to the Pepper Contracting Services contract for an increase in $272,335.98


COST AND FUNDING SOURCE:


Port cash of $272,335.98


CONSEQUENCES IF DEFERRED:


Delay in ratifying and affirming action taken by the Executive Director


LEGAL COUNSEL REVIEW: Yes


RECOMMENDATION:


Move to ratify and affirm Change Order No. 02 for an increase in the amount of $272,335.98 to the contract between the Manatee County Port Authority and Pepper Contracting Services for various road improvement changes.


CHANGE ORDER NO.: z

Owner: Manatee County Port Au hority Engineer: Terracon

Contractor. Pepper Contracting

Project: Port Manatee Pavement Improvements Contract Name: Port Manatee Pavement Improvements Date Issued:


Owner's Project No.: 6012238 Engineer's Project No.: HC185079 Contractors Project No.: 3908


Effective Date of Change Order: 03/12/20

The Contract is modified as follows upon execution of this Change Order: Description:

Combined change order no. ZA thru no. 21, see attached supporting documents. Attachments:

Supporting documents


Change In Contract Price

Change in Contract Times [number of days]

Original Contract Price:


$ $3,719,788.00

Original Contract Times: Substantial Completion: Ready for final payment:


77

134

[Increase] fOecreaseJ from previously approved Change Orders No. l to No. 1


$ $(324,410.00)

[Increase) [Decrease] from previously approved Change Orders No . l to No. l

Substantial Completion: 0

Ready for final payment:

0

Contract Price prior to this Change Order:


$ $3,395,378.00

Contract Times prior to this Change Order: Substantial Completion: 77

Ready for final payment:

134

IIncrease) [Decrease] this Change Order:

$ $272,335.98

[Increase) [Decrease) this Change Order: Substantial Completion: 60

Ready for final payment:

60

Contract Price incorporating this Change Order:


$ $3,667,713.98

Contract Times with all approved Change Orders: Substantial Completion : 137

Ready for final payment:

194


Re commendet rll Engineer (if required)

Contractor's Sifnature


By: Title: Date:


By: ntle: Date:

tJt;j !,..,.,;,c,,_.,;:4

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-c:, 1. ,zr torDJ. (: c...1,- - rV I Af. :5 (?' C

s l..!3:_j_z...o

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" f l 1/ --

...

Authorized by Owner

cJc UC:,cv'1t"l"-- -

am<c,

r<: ./ i:,rc i"'-"-',

1'\'1.. l'n,t,',.:i A-c. F.1""'-.

D3 / '7- I'!-_(?_

Approved by Funding Agency (if applicable)


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EICDC4' C•941, Change Order.

Copyrlght112018National Sodety of Professional Engineers, American Council of Engineering Companies and American Society of Ovll Engineers. All rights reserved.

Pagelofl



image


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6920 Asphalt Avenue ▪ Tampa, FL 33614 Phone: (813) 868-7719 ▪ Fax: (813) 868-7718


03/12/20


Owner: Manatee County Port Authority Owner’s Project No.: 6012238 Engineer: Terracon Engineer’s Project No.: HC185079

Contractor: Pepper Contracting Contractor’s Project No.: 3908

Project: Port Manatee Pavement Improvements Contract Name: Port Manatee Pavement Improvements


Summary of Proposed Change Orders


No.

Description

Amount

2A

Change in Areas of Phase Nos. 1, 1A & 3

$11,932.30

2B

Regrade Shoulders

$9,000.00

2C

Phase 1 Premium Cost

$17,870.00

2D

Phase 2 (Eastern Ave.) Milling & Resurfacing

($551,758.79)

2E

Various Patching Areas ‐Milling & Resurfacing

$551,765.27

2F

Remobilization Due to the Delay Start of PH 2 & PH 5

$20,000.00

2G

Revised PH 5 Milling & Resurfacing Only ‐ Detail 2 (118,728.98SF)

$567,524.52


Original PH 5 Add Alt. 2 ‐ Phase 5 ( 44,050 sf, Detail 6 )

($549,758.00)

2I

PH 5 Base Repair (23,745.80SF)

$195,760.67


TOTAL:

$272,335.98


2H

Notes/Comments:

  1. Overhead on PH 1 premium cost due to partial closure of PH 1 has been adjusted to 2 days only.

  2. Milling and resurfacing for PH 2 (Eastern Ave.) and various patching areas should be looked at as a single item: combined amount is almost $0.00. The orignal proposed total of C.O. 5 and C.O. 6 exceed the original Phase 2 construction costs by

    $69,314. As discussed, if the work will be done at the same time, Pepper is willing to forego the 69K difference. We kept the original amount of $551K for C.O. 5 and had to make adjustments on C.O. 6 to have a zero delta.

    Base quantity tonnage is based on 115.6 psf since intended repair is for 12inch thick.


  3. Remobilization item has been added for the Delay start of PH 2 & PH 5.

  4. Pepper Contracting respectfully requests for a reduction of retainage to 5%.


Change in Areas of Phase Nos. 1, 1A & 3

C.O. #2A



Bid Item No.


Description

Contract Information



Item Quantity


Units

Unit Price ($)

Value of Bid Item ($)





CHANGE ORDER


CHANGE ORDER









Original Contract

PLAN SF

unit cost (uc)

MEASURED SF

DELTA SF

uc $

1

Base Bid ‐ Phase I (77,644 sf, Detail 5)

1.00

LS

1,061,896.00

1,061,896.00

77,644.00

$10.64

79,899.00

2,255.00

$23,993.20

1A

Base Bid ‐ Phase IA (64,488 sf, Detail 2)

1.00

LS

308,495.00

308,495.00

64,488.00

$4.07

64,164.00

‐324.00

‐$1,318.68

3

Base Bid ‐ Phase 3 (69,358 sf, Detail 4)

1.00

LS

750,002.00

750,002.00

69,358.00

$10.26

68,311.00

‐1,047.00

‐$10,742.22




$11,932.30


Regrade Shoulders

C.O. #2B



Bid Item No.


Description

Contract Information



Item Quantity


Units

Unit Price ($)

Value of Bid Item ($)





CHANGE ORDER


CHANGE ORDER









Original Contract

PLAN SF

unit cost (uc)

MEASURED SF

DELTA SF

uc $

18

Regrade Shoulders

4,800.00

LF

30.00

144,000.00

4,800.00

$30.00

5,100.00

300.00

$9,000.00




$9,000.00


image

2/24/2020


C.O. # 2C PHASE 1 PREMIUM COST DUE TO PARTIAL CLOSURE OF PH 1 WORK AREA PORT MANATEE PAVEMENT IMPROVEMENTS


1 Overhead (2days)

$4,440.00

2 QC

$1,500.00

3 Striping Sub Mob

$2,000.00

4 Temporary Driveway

$9,930.00


$17,870.00



image

2/24/2020


PHASE 1 PREMIUM COST DUE TO PARTIAL CLOSURE OF PH 1 WORK AREA PORT MANATEE PAVEMENT IMPROVEMENTS


image


Overhead Per Day = $3,719,788.00 X 8%

134


Overhead Per Day = $2,220.00


Reeder Road closed: 12/3/2019 Reeder Road opened: 12/12/2019

Days: 9 Actual Work Days


Overhead (2 days): $ 4,440.00

6=i


OWNER: Port of Tampa Bay

PROJECT NAME: Berth 211 Upland Improvements COUNTY: Hillsborough


PCN NO.:---3-908-.99-.99-900-1 --

'"Commkrtd to fittlltacr"

6'20 Asph1tt Ave. Tilmpil, Fl 33614

Port of Tampa Bay Project 19-01217 DATE : 12/24/2019


DESCRIPTION OF WORK PERFORMED: Temporary Driveway @ Reeder Road

MATERIALS


EQUIPMENT

QUANT .

DESCRIPTION

UNIT

PRICE

EXTENSION

HOURS

DESCRIPTION

RATE

EXTENSION

40

Steel Casing

LF

$ 22.10

$ 884.00

6.00

2016 CAT 12M3 GRADER

$66.65

$ 399.90




$ -

$ -

19.00

2018 308 VB EXCAVATOR

$51.85

$ 985.15




$ -

$ -

7.00

Cory Lamm Pickup

$24.00

$ 168.00




$ -

$ -

19.00

EDILBERTO MATOS PICK

$24.00

$ 456.00




$ -

$ -

18 .00

BRANDON MCCLARY P-U

$24.00

$ 432.00




$ -

$ -

17 .50

2016 938M CAT LOADER

$51.39

$ 899.33




$ -

$ -

3.75

FB280 Flatbed Truck

$29.96

$ 112.35




$ -

$ -




$ -




$ -

$ -




$ -




$ -

$ -




$ -




$ -

$ -




$ -






SUB-TOTAL $

884.00




SUB-TOTAL $

3 452.73


LABOR

DESCRIPTION

CLAS

HOURS

RATE

RATEW/BURD

EXTENSION


PREMIUM HOURS

PREMIUM RATE

PREM. W/ BURD

EXTENSION

Joseph L Rhodes Jr


20.00

$ 15.00

$ 21.89

$ 437.85





$ -

Cory Alan Lamm


7.00

$ 38.00

$ 55.46

$ 388.23





$ -

Richard Lavern Livingston


19.00

$ 18.00

$ 26.27

$ 499.15





$ .

Kenneth Meril Farr


19.00

$ 15.00

$ 21.89

$ 415.96





$ -

Gregory Robert Williams Jr


7.00

$ 15.00

$ 21.89

$ 153.25





$ -

Brandon Keith McClary


18.00

$ 38.00

$ 55.46

$ 998.30





$ -

Edilberto Matos


19.00

$ 38.00

$ 55.46

$ 1,053.76





$ -

Michael George Schultz


3.75

$ 17.00

$ 24.81

$ 93.04





$ -











$ -











$ .











$ -











$ -






SUB-TOTAL $

4,039.53




SUB-TOTAL $

-


SUBCONTRACTS


COST SUMMARY

QUANT.

DESCRIPTION

UNIT

RATE

EXTENSION

MATERIALS

MATERIAL COSTS $ 884.00

SALES TAX $ 75.14

SUB-TOTAL $ 959.14

17.5% MARK-UP $ 167.85


EQUIPMENT

EQUIPMENT COST $ 3,452.73 SUB-TOTAL $ 3,452.73

17.5% MARK-UP $ 604.23


LABOR

REGULAR $ 4,039.53 PREMIUM $ -

SUB-TOTAL $ 4,039.53

17.5% MARK-UP $ 706.92


SUBCONTRACTS

SUBCONTRACT COST $ -

10.0% MARK-UP $ -


$ 1,126.99


$ 4,056.95


$ 4,746.45


$ -

0


LS

$ -

$ -

0.00


SF

$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0 . 0 0



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -

0.00



$ -

$ -






SUB-TOTAL $

-











SUB-TOTAL $

9,930.39

Note:




TOTAL COST $

9 930.39


Cost Types: LPMSEOx

Cost Codes: 3908.99.999001


Job: 3908

Print Landscape if possible: No I Show Cost Type Totals: All Show I nvento ry: Description Labor Detail

image

Job Detail Report PEPPER CONTRACTING 1/13/2020


MANATEE PORT PVMT IMPRVMTS


Contract:


Page 1

1/13/20 10:50

LI 12.0.200108


3,719,788.00

MSC REPAIR CONTRACT

1 Endurance Bond#EACX4O04363

Change Orders:

Revised: Prev. Billed:

Open:

0.00

3,719,788.00

0.00

3,719,788.00



Cat.


DescriQtion


Date


Invoice


P.O.

Contract

Amount

Billings

To Date

------------ Hours ------------

Actual Budget Over

Phase: 99 - CONTINGENCIES

999001

TEMP DW

@ REEDER RD


0.00


0.00


L

11/26/2019

50

Michael George Schul

3.75



E

11/26/2019


FB280:

3.75






Michael George Schul




L

11/27/2019

14

Joseph L Rhodes Jr

9.00



L

11/27/2019

64

Cory Alan Lamm

8.00



E

11/27/2019


RRPUll0:

8.00






Cory Alan Lamm




L

11/27/2019

41

Richard Lavern Livin

8.00



E

11/27/2019


WL468:

7.50






Richard Lavern Livin




L

11/27/2019

14

Kenneth Meril Farr

8.00



L

11/27/2019

14

Gregory Robert Willi

7.00



L

11/27/2019

61

Brandon Keith McClar

8.00



E

11/27/2019


RRPU83:

8.00






Brandon Keith McClar




L

11/27/2019

64

Edilberto Matos

8.00



E

11/27/2019


RREX308:

8.00






Edilberto Matos




E

11/27/2019


RRPU60:

8.00






Edilberto Matos




L

12/2/2019

14

Joseph L Rhodes Jr

7.79



p

12/2/2019

14

Joseph L Rhodes Jr

3.21



L

12/2/2019

41

Richard Lavern Livin

7.86



p

12/2/2019

41

Richard Lavern Livin

3.14



E

12/2/2019


WL468:

10.00






Richard Lavern Livin




L

12/2/2019

14

Kenneth Meril Farr

8.46



p

12/2/2019

14

Kenneth Meril Farr

2.54



L

12/2/2019

61

Brandon Keith McClar

6.00



E

12/2/2019


RRPU83:

6.00






Brandon Keith McClar




E

12/2/2019


GR0ll:

6.00






Brandon Keith McClar




L

12/2/2019

64

Edilberto Matos

11.00



E

12/2/2019


EX013:

11.00






Edilberto Matos




E

12/2/2019


RRPU60:

11.00




p


12/2/2019


50

Edilberto Matos

Hector Cueli


13.00



E

12/2/2019


DT102:

13.00






Hector Cueli




E

12/2/2019


GR0ll:BRANDON MCCLAR

2.00


PRICE PROPOSAL

Phase 2 Area - Eastern Ave.

PORT MANATEE

2/24/2020


C.O. # 2D

AREA #

DESCRIPTION

QUANTITY

UNIT

UNIT PRICE

AMOUNT

NOTES







(inclusions)

PH 2

EASTERN AVE. INCLUDING Two spots west of Eastern Ave one being in front of loading dock next to Road and the other being just South of the Propane Tank next to the road (37,522SF)





Include in Phase 2 Changes (20% base repair)


Milling & Resurfacing - Detail 2

37,522.00

SF

$4.07

$152,714.54



Base Repair ( (As Needed-12inch thick crushed concete)

433.75

TN

$142.63

$61,866.38



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

37,522.00

SF

$2.32

$87,047.29


PH 2

Base Bid - Phase 2 (62,642 SF, Detail 6) (equivalent unit price=$13.62)

(1.00)

LS

$853,387.00

($853,387.00)







($551,758.79)


PRICE PROPOSAL ADDITIONAL PAVEMENT REPAIR WORK

PORT MANATEE

2/24/2020


C.O. # 2E

AREA #

DESCRIPTION

QUANTITY

UNIT

UNIT PRICE

AMOUNT

NOTES







(inclusions)

2

Berth 6 north of bulkhead line +/— 25 ft (2,381SF)





Base Repair (100%)


Milling & Resurfacing - Detail 2

2,381.00

SF

$4.07

$9,690.67



Base Repair ( (As Needed-12inch thick crushed concete)

137.62

TN

$86.05

$11,842.36



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

2,381.00

SF

$2.75

$6,547.75


3

West of Transmontaigne from intersection of North Dock St and Eastern northerly up to

Transmontaignes South West corner Fence (5,742SF)





Base Repair (50%)


Milling & Resurfacing - Detail 2

5,742.00

SF

$4.07

$23,369.94



Base Repair ( (As Needed-12inch thick crushed concete)

165.94

TN

$86.05

$14,279.46



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

5,742.00

SF

$2.75

$15,790.50


5

The North Access Road that lead into Martine Marietta (New Construction - Detail #4)

(13,105SF)





New Construction -


New Construction - Detail #4

13,105.00

SF

$10.26

$134,457.30



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

13,105.00

SF

$1.64

$21,492.20


6

Berth 8 westerly of Warehouse 2 (5,916SF)





Base Repair (100%)


Milling & Resurfacing - Detail 2

5,916.00

SF

$4.07

$24,078.12



Base Repair ( (As Needed-12inch thick crushed concete)

341.94

TN

$86.05

$29,424.35



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

5,916.00

SF

$2.75

$16,269.00


7

Berth 8 between RO/RO and south end of Berth 8 (1,673SF)





Base Repair (100%)


Milling & Resurfacing - Detail 2

1,673.00

SF

$4.07

$6,809.11



Base Repair ( (As Needed-12inch thick crushed concete)

96.70

TN

$86.05

$8,320.98



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

1,673.00

SF

$2.75

$4,600.75


8

In front of FMT’s check in (5,720SF)





Base Repair (20%)


Milling & Resurfacing - Detail 2

5,720.00

SF

$4.07

$23,280.40



Base Repair ( (As Needed-12inch thick crushed concete)

66.12

TN

$86.05

$5,689.90



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

5,720.00

SF

$2.75

$15,730.00


9

Delmonte Way at east box culvert (1,219SF)





Base Repair (50%)


Milling & Resurfacing - Detail 2

1,219.00

SF

$4.07

$4,961.33



Base Repair ( (As Needed-12inch thick crushed concete)

35.23

TN

$86.05

$3,031.46



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

1,219.00

SF

$2.75

$3,352.25


10

West end on Delmonte Way (8,744SF)





Base Repair (20%)


Milling & Resurfacing - Detail 2

8,744.00

SF

$4.07

$35,588.08



Base Repair ( (As Needed-12inch thick crushed concete)

101.08

TN

$86.05

$8,697.99



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

8,744.00

SF

$2.75

$24,046.00


11

Southwest corner of Warehouse 11 (4,183SF)





Base Repair (100%)


Milling & Resurfacing - Detail 2

4,183.00

SF

$4.07

$17,024.81



Base Repair ( (As Needed-12inch thick crushed concete)

241.78

TN

$86.05

$20,804.95



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

4,183.00

SF

$2.75

$11,503.25


12

Berth 12 along bull rail (4,501SF)





Settlement - No Bas


Milling & Resurfacing - Detail 2

4,501.00

SF

$4.07

$18,319.07



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

4,501.00

SF

$2.75

$12,377.75


13

Berth 12 along west side of trench drain starting at Rim Canal going south (1,744SF)





Settlement - No Bas


Milling & Resurfacing - Detail 2

1,744.00

SF

$4.07

$7,098.08



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

1,744.00

SF

$2.75

$4,796.00


14

Southwest corner of Warehouse #8 (720SF)





Base Repair (100%)


Milling & Resurfacing - Detail 2

720.00

SF

$4.07

$2,930.40



Base Repair ( (As Needed-12inch thick crushed concete)

41.62

TN

$86.05

$3,581.06



Premium Cost: Production Impact, Maintenance of Traffic, Mobilization

720.00

SF

$2.75

$1,980.00







$551,765.27


C.O. # 2G, #2H, #2I PRICE PROPOSAL Phase 2 Area -

Eastern Ave. PORT MANATEE

3/12/2020

AREA #

DESCRIPTION

QUANTITY

UNIT

UNIT PRICE

AMOUNT







2G REV PH

5Milling & Resurfacing - Detail 2

118,728.98

SF

$4.78

$567,524.52

2H ORIG PH

A5dd Alt. 2 - Phase 5 ( 44,050 sf, Detail 6 )

(1.00)

LS

$549,758.00

($549,758.00)

2I REV PH

Base Repair ( (As Needed-12inch thick crushed concete)

1,372.51

LS

$142.63

$195,760.67






$213,527.20

PHASE 5 Area


5

May 19, 2020


CONSENT

AGENDA ITEM 1.H.: RATIFY/AFFIRM TRAILER TRANSFER FACILITY

(DROP TRAILER LOT) CHANGE ORDER NO. ONE


BACKGROUND:


On November 19, 2019, the Authority approved Spectrum Underground, Inc. (Spectrum) in the amount of $819,658.00 for the grading and stabilizing of nearly five acres for the creation of a dedicated trailer and chassis lot. The contract required completion of the project within 120 days. Spectrum requested an extension of six (6) days. In addition, Change Order No. One includes an increase in the contract amount of $24,440.38 for various overruns from estimated quantities in the bid document; the installation of a prime application for dust control; increase in the replacement of the storm drainage pipe; and credits for reduced rates of the barrier walls and earthwork revisions. Resolution No. PA- 19-14 (approved May 21, 2019) authorizes limited and temporary delegation of authority to the Executive Director during extended periods between Authority meetings. The Executive Director approved of the requested change order to maintain continuity of services in the routine business of the Port and avoid delay in the conduct of Port business in accordance with the authority granted pursuant to Resolution No. PA-19-14.


ATTACHMENT:


Change Order No. One


COST AND FUNDING SOURCE:


Increase in costs of $24,440.38.


CONSEQUENCES IF DEFERRED:


Delay in ratifying and affirming action taken by the Executive Director

LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

Move to ratify and affirm Change Order No. One between the Manatee County Port Authority and Spectrum Underground, Inc. for an extension of 6 days and various increases and credit for a net increase in the amount of $24,440.38.


26981/001/01594221.DOCXv1


Project Name: Q_r-_or> Trailer Lot


image

PORT MANATEE


CHANGE ORDER FORM Cha ge Order No. One


image

Date of Issuance: 3/11/20 Effective Date: 3/11/20

Owner: Contractor:

image

Engineer: Project:


Maoalee Crn mty Pact A11tbacity

Spectrum Underground, Inc.

SJaotec

Oroe_ Trailer Lot

Contract No: Contractors Project No.

Engineer's Project No. Contract Name: D_rop T railer Lot

The Contract is modified as follows upon execution of this Change Order: Description: Changes to contract quanlily based on field conditions.


image


image

Attachments: 4 List documents supporting change: Contractor's Correspondence

image

CHANGE IN CONTRACT PRICE

Original Contract Price:


$ 819,658.00


[Increase] [Decrease] from previous approved Change Orders #:


$

Contract Price prior to this Change Order:


$ 819,658.00


[Increase] [Decrease] of this Change Order:

CHANGE IN CONTRACT TERMS

1

[note changes in Milestones if applicable] Original Contract Times: 120 Days Substantial Completion: March 2s 2020

Date of Final Payment April 24. 2020

[days or date}

[Increase] [Decrease] from previous approved Change Orders #: _

Substantial

Completion Date: Date of Final Payment

Contract Times prior to this Change Order:

Substantial Completion: March 25, 2020

Date of Final Payment: April 24, 2020

[date or days}

[Increase] [Decrease] of this Change Order:


$ (6,367 .00)

Substantial Completion: Date of Final Payment:

April 2. 02Q

24

Apxrixl 3-0-2020

[days or dates]

Contract Price Incorporating this Change Order:


$ 813,291.00

Contract Times with all approved Change Orders:

Substantial Completion: ril2, 2020

Date of Final Payment: Ae_ril 24, 2020

[date or days]

image

image

RECOMMENDED: ACCEPTED:


ngineer (if required)

ACCEPTED:


--?' ---::::::::7

Contractor ·--=

Date:

3/12/2020

Date: 3/12/2020

image

Approved by Funding Agency (if applicable)


By: _

Title:

REV: 05/2018

Spectrum Under gr ound , Inc.

image image image

EXCAVATION - PIPELINE - DIRECTIONAL BORING

TRUCKING , DEMOLITION , EARTHWORK, PAVING, STORM, SANITARY & WATER INSTALLATIONS

LICENSE #CG C008435 LICENSE #CU C056873


January 8, 2020


Ms. Ayse Figanmese, Project Engineer

Stantec

777 S Harbour Island Blvd, Ste 600 Tampa, FL 33602-5729


RE: Port Manatee Drop Trailer Lot


Ms Figanmese,


Due to the Christmas and New Year holiday season and their impact on project resources, we respectfully request a contract extension of 6 days. Please let me know if you have any questions or concerns.


Sincerely,


SPECTRUM UNDERGROUND, INC.


image


image image

image


Harlan R. Sunquist, Jr.

President

Spectrum Under gr ound , Inc.

image image image

EXCAVATION - PIPELINE - DIRECTIONAL BORING

TRUCKING , DEMOLITION, EARTHWORK , PAVING, STORM, SANITARY & WATER INSTALLATIONS

LICENSE #CG C008435 LICENSE #CU C056873


January 29, 2020


Ms. Ayse Figanmese, Project Engineer

Stantec

777 S Harbour Island Blvd, Ste 600 Tampa, FL 33602-5729


RE: Port Manatee Drop Trailer Lot


Ms Figanmese,


We would like to propose to substitute used Type "J" concrete barrier wall, for the Type "K" specified in the project documents. This wall is readily available as opposed to the Type "K" wall which has a 6-week lead time. The proposed substitution would permit us to meet schedule demands as well as result in cost savings for the owner. The cost of the Type "J" wall would be $49.75/LF. Please advise if this would be a desired substitution.


Sincerely,


SPECTRUM UNDERGROUND, INC.


image

image

image

- ------, --


Harlan R. Sunquist, Jr.

President

image

imageectrum nderground, lncn


image


image


EXCAVATION - PIPELINE - DIRECTIONAL BORING

TRUCKING, DEMOLITION, EARTHWORK, PAVING, STORM, SANITARY & WATER INSTALLATIONS

LICENSE #CG C008435 LICENSE #CU C055873


February 10, 2020


Attn: Mr. George F. Isiminger, P.E. Senior Director and Port Engineer Manatee County Port Authority 300 Tampa Bay Way

Palmetto, FL 34221


RE: Drop Trailer Lot/ Revised Lot Elevations Dear Mr. Isiminger


Via Email

In review of the revised Grading & Drainage Plan revision date of 1/27-20, the following is a brief summation of the work and costs for the changes. After review if you have any questions or need additional information please advise.


Plan Changes / Cut & Fill

The revised plans reflect lowering the finish elevation of the proposed drop trailer lot, which changes the proposed borrow fill import quantities. It also requires removal of in place fill on the east end of the lot which was already in place before the revised plans were issued. In addition, we had .to remove and lower the stabilization fabric in a portion of the east end due to the elevation changes. The contract unit costs are being used for the adjustments required to complete this work. The fill calculations are based on the certified existing topo survey which is attached.


Earthwork

Credit/ Earthwork Borrow Fill

2,187 cy @ $9.60

- ($20,995.00)

Add/ Surveyor Layout & Stake

LS

3,675.00

Add / Rework East End Cut

1,128 cy @ $7.50

8,460.00

Add/ Remove & Install Geofabric

208 sy @ $2.90

603.20

Project Management & Estimating Costs

12 hr@ $150.00

1,800.00


Total Credit

$6,456.80

RCP Storm Piping

As directed the following is the work and costs required to remove the installed 15" RCP piping and reinstall using 12" x 18" ERCP piping to match the existing pipe materials.

15" RCP Removal & Disposal

87 If@ $15.00

1,305.00

12" x 18" ERCP

87 If@ $76.40

6,646.80


Total Addition

$7,951.80


Sincerely,

-,.

><:J£) - L , 1

Spectrum Underground, Inc. "

A·?(.:.f.

-,.,:;;, ,,..- ,,,./i,,,t.,,µ{, . . "'2....-

H.R.Sunqu ts £)

Vice President

Spectrum Under gr ound ,-Inc.

image image

EXCAVATION - PIPELINE - DIRECTIONAL BORING

TRUCKING , DEMOLITION, EARTHWORK, PAVING, STORM, SANITARY & WATER INSTALLATIONS

LICENSE #CG C008435 LICENSE #CU C056873


March 11, 2020


Ms. Ayse Figanmese, Project Engineer

Stantec

777 S Harbour Island Blvd, Ste 600 Tampa, FL 33602-5729


RE: Port Manatee Drop Trailer Lot


Ms Figanmese,


On several items of work, the quantity installed in conformance with the plans exceed the estimated quantity in the bid documents.


Item

Bid Quantity

Installed Quantity

Increase (Decrease)

Silt Fence

1930 LF

2590 LF

660

Tree Removal

11 EA

18 EA

7






Per the contract unit pricing, the following is submitted for change order action.

Silt Fence 660 LF@ $1.85/LF $1,221.00

Tree Removal 7EA@ $131.00/EA $917.00


image

Should you have any questions concerning any of the above , please contact me. Sincerely,

SPECTRUM UNDERGROUND, INC.


1/

Harlan R. Sunquist, Jr . President

May 19, 2020


CONSENT

AGENDA ITEM 1.I.: RECOGNITION & PROMOTIONAL ACTIVITIES

CHANGE


BACKGROUND:


Chapter 8 entitled “Recognition & Promotional Activities” of the Port Authority Policies contains Section 8-3 entitled Expenditure of Funds which outlines awards to employees for longevity, outstanding achievement or service and suggestion contests or programs. The section is revised to clarify that monetary awards should be made through payroll for proper allocation.


ATTACHMENT:


Page 1 (for reference only) and page 2 of Chapter 8 entitled “Recognition & Promotional Activities” of the Port Authority Policies containing Section 8-3 “Expenditures of Funds” to be effective March 19, 2020.


COST AND FUNDING SOURCE:


N/A.


CONSEQUENCES IF DEFERRED:


N/A


LEGAL COUNSEL REVIEW: Yes


RECOMMENDATION:


Move to approve an amended Section 8-3 entitled “Expenditure of Funds” of the Port Authority Policies notating that monetary awards are to be made through payroll.

CHAPTER 8


RECOGNITION AND PROMOTIONAL ACTIVITIES


    1. PURPOSE


      The purposes of this chapter are to (1) enhance employee productivity, (2) promote and engender good will toward the Port Authority within the region served by Port Manatee, (3) encourage increased responsiveness by employees to the needs and requests of residents and commercial interests within the region served by Port Manatee, and (4) provide incentives for the attainment of the purpose of this policy.

    2. DEFINITION OF EMPLOYEE


      The word “employee” or “employees” as used in this chapter shall include any person employed by the Port Authority and may, when authorized by the Port Authority, include persons or organizations involved in volunteer services for the Port Authority or in connection with activities or operations of the Port Authority.

    3. EXPENDITURE OF FUNDS


      The expenditure of Port Authority funds to accomplish and effectuate the purposes of this policy is deemed a proper and valid Port Authority purpose for any one or more of the following:

      1. Presentation of awards to employees for: (1) longevity of service to the Port Authority, (2) recognition of outstanding achievement or service in connection with activities and operations of the Port Authority, (3) participation in incentive, productivity improvement or suggestion contests or programs, and (4) donations of gifts for the benefit of Port Manatee. These awards may include the purchase


        and presentation of certificates, plaques, paperweights, pins, monetary awards


        through payroll or other suitable tokens of recognition.


      2. Luncheons and dinners for Port Authority members and employees to recognize and pay tribute to employees for any matter for which an award has, may have been or will be presented pursuant to this policy. This shall not include the cost of any alcoholic beverages or the cost of meals for any spouse or guest of Port Authority members or employees.

      3. Refreshments such as coffee, doughnuts, pastries or other light snacks served to employees and guests at Port Authority business-related functions, meetings or training programs.

      4. Seasonal or holiday promotional items or expenses designed or intended to promote or engender good will toward the activities, services and projects of the Port Authority or to enhance the image of Port Manatee within the region served by Port Manatee.

    4. BUDGET PROVISIONS


The Executive Director shall include in the proposed budget of the Port Authority for each fiscal year a line item or line items for the anticipated expenditure of funds for employee recognition and promotional activities in conformity with paragraph 1 of this policy during fiscal year. The adoption of any such budget containing said line item or line items by the Port Authority shall constitute authorization by the Port Authority for the Executive Director in his discretion to authorize the expenditure of

Port Authority funds for the purposes of this policy.

May 19, 2020


CONSENT

AGENDA ITEM 1.J.: PORT MANATEE SHIP REPAIR & FABRICAITON LLC LEASE


BACKGROUND:


On June 12, 2018, the Authority approved B & N Welding & Fabrication, Inc.’s (B & N) sublease to Port Manatee Ship Repair & Fabrication, LLC (PMSR&F). B&N’s lease expires on October 31, 2019, and B&N did not exercise its renewal option. PMSR&F is desirous of leasing the same real property (approximately 2 acres) from the Authority and Port staff has negotiated a five (5) year lease with two

(2) five-year options.


ATTACHMENT:


Port Manatee and Port Manatee Ship Repair & Fabrication LLC Lease


COST AND FUNDING SOURCE:


N/A


CONSEQUENCES IF DEFERRED:


Delay in approving the negotiated lease with PMSR&F


LEGAL COUNSEL REVIEW: Yes


RECOMMENDATION:


Move to approve and authorize the Chairman to execute the Port Manatee and Port Manatee Ship Repair & Fabrication LLC Lease between Manatee County Port Authority and Port Manatee Ship Repair &

P