A meeting of the Manatee County Port Authority will be held on Thursday, August 16, 2018 at 9:00 a.m., or as soon thereafter as is practicable in the third floor meeting room of the Port Manatee Intermodal Center, 1905 Intermodal Circle, Palmetto, FL 34221, located at the intersection of South Dock Street and Reeder Road at Port Manatee.
Anyone wishing to attend this meeting who does not have an appropriate Port Manatee identification badge may enter Port Manatee by the north or south gate by displaying photo identification, generally a
driver’s license.
MANATEE COUNTY PORT AUTHORITY AGENDA
August 16, 2018 – 9:00 a.m.
The Manatee County Port Authority may take action on any matter during this meeting, including those items set forth within this agenda. The chairperson, at the option of the chairperson, may take business out of order if the chairperson determines that such a change in the agenda’s schedule will expedite the business of the Port Authority.
CALL TO ORDER
Invocation – David St. Pierre Pledge of Allegiance Audience Introductions Public Comments
Presentation – Carver Maritime LLC
Consent Agenda
Carver Maritime LLC Lease
Resolution for the Fiscal Year 2018-2019 MCPA Budget
Executive Director Comments Public Comments Commissioner Comments
According to Section 286.0105, Florida Statutes, any person desiring to appeal any decision made by the Port Authority with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.
Vanessa Baugh, Chairman
Stephen R. Jonsson, 1st Vice-Chairman; Betsy Benac, 2nd Vice-Chairman; Robin DiSabatino 3rd Vice-Chairman; Charles B. Smith, Member; Priscilla Whisenant-Trace, Member; Carol Whitmore, Member
August 16, 2018
AGENDA ITEM 1.: PRESENTATION – JOHN TOMLINSON &
STEPHEN KELLY – CARVER MARITIME LLC
BACKGROUND:
John Tomlinson is the Marine Sales and Operations Manager for Coeymans Marine Towing and Carver Maritime, focusing on business development opportunities and operational oversight for both divisions. Prior to this position, he was the Project Manager for Carver Maritime supervising the preconstruction phase aggregate offload for the Hugh P. Leatherman Container Terminal in Charleston, SC. He holds an USCG Unlimited Master Mariner’s license and has sailed on various vessels in both international and domestic trades. John is also an alumnus of United States Merchant Marine Academy and has a graduate degree from the State University of New York - Maritime College.
Stephen Kelly is the Vice President, Sales & Business Development at Carver Companies, where his extensive training and experience in material handling, marine logistics, leasing and sales has propelled the Port of Coeymans as one of the largest and busiest marine terminals in upstate New York, providing jobs to over 600 skilled personnel. Notable accomplishments at Carver Companies include the assembly of one of the largest Heat Recovery Steam Generator modules ever moved in the U.S. and the assembly, transport and construction of the Tappanzee Bridge, the largest bridge project every attempted in NY. Stephen was born in Northern Ireland and relocated to Orange County, NY. He pursued a business administration curriculum at State University of New York (SUNY) and received certification as a Port Executive from the McDowell School.
August 16, 2018
CONSENT AGENDA
Warrant List
Minutes July 24, 2018
Budget Resolution
Port Insurance Renewals 2018-2019
Insurance Deductible Payment for Hurricane Irma Damages
Vendor Approval for Warehouse 10 Roof Sealing
Vendor Approval for Warehouses 3, 9 and 11 Roof Repair
RECOMMENDATION:
Move to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda items.
Manatee County Port Authority Warrant Listing
07/17/2018 to 08/07/2018
AP | XXXXXXX | V019302 | ABBOTT, PAUL SCOTT | 281.25 |
AP | XXXXXXX | V023321 | AMERICAN EXPRESS TRAVEL RELATE | 6.86 |
AP | XXXXXXX | V109681 | AMERICAN ROLL UP DOOR CO | 1,447.75 |
AP | XXXXXXX | P000270 | APPICE, MATTHEW | 169.59 |
AP | XXXXXXX | V023254 | ARCPOINT LABS OF SARASOTA | 90.00 |
AP | XXXXXXX | V118009 | AT AND T | 63.31 |
AP | XXXXXXX | V013140 | AT AND T MOBILITY | 46.33 |
AP | XXXXXXX | V019152 | AUTOZONE | 27.99 |
AP | XXXXXXX | V024292 | B AND H FOTO AND ELECTRONICS C | 2,030.99 |
AP | XXXXXXX | V004571 | BATTERY USA INC | 203.50 |
AP | XXXXXXX | V004571 | BATTERY USA INC | 457.50 |
AP | XXXXXXX | V004571 | BATTERY USA INC | 46.00 |
AP | XXXXXXX | V170611 | BOYD INSURANCE AGENCY INC | 1,788.16 |
AP | XXXXXXX | V171816 | BP OIL COMPANY | 31.50 |
AP | XXXXXXX | V007624 | BRIGHT HOUSE | 1,175.25 |
AP | XXXXXXX | P000278 | BUQUERAS, CARLOS | 4,166.60 |
AP | XXXXXXX | V220945 | CHEVRON USA CREDIT CARDS | 30.85 |
AP | XXXXXXX | V006422 | COMMERCIAL FIRE AND COMMUNICAT | 1,518.00 |
AP | XXXXXXX | V006422 | COMMERCIAL FIRE AND COMMUNICAT | 5,095.00 |
AP | XXXXXXX | V023756 | COPIERSOURCE INTERNATIONAL INC | 33.00 |
AP | XXXXXXX | V010160 | CURLIN INC | 1,169.00 |
AP | XXXXXXX | V006291 | DEX IMAGING INC | 268.97 |
AP | XXXXXXX | V006291 | DEX IMAGING INC | 164.16 |
WT | XXXXXXX | V334600 | DIVISION OF RETIREMENT, FLORID | -95.20 |
AP | XXXXXXX | V020796 | DRYMON REFRIGERATION INC | 246.26 |
AP | XXXXXXX | V022096 | ENTECH | 814.00 |
AP | XXXXXXX | V013397 | ERO INC | 325.48 |
ZP | XXXXXXX | L017178 | EVERGLADES FARM EQUIPMENT CO I | 30.23 |
AP | XXXXXXX | V323190 | FASTENAL COMPANY | 285.45 |
AP | XXXXXXX | V324212 | FEDERAL EXPRESS CORPORATION | 9.94 |
AP | XXXXXXX | V324212 | FEDERAL EXPRESS CORPORATION | 65.75 |
AP | XXXXXXX | V019619 | FLORIDA POWER AND LIGHT COMPAN | 16,330.33 |
AP | XXXXXXX | V019619 | FLORIDA POWER AND LIGHT COMPAN | 200.53 |
AP | XXXXXXX | V021937 | FRONTIER COMMUNICATIONS OF FLO | 2,246.49 |
AP | XXXXXXX | V021937 | FRONTIER COMMUNICATIONS OF FLO | 114.94 |
ZP | XXXXXXX | L007982 | FRONTIER LIGHTING INC | 1,160.00 |
AP | XXXXXXX | V021776 | GLENNMAR SUPPLY LLC | 115.93 |
AP | XXXXXXX | V022245 | GUYS HAULING AND DUMPSTER SERV | 60.00 |
AP | XXXXXXX | V011880 | HAJOCA CORPORATION | 39.00 |
WT | XXXXXXX | V020386 | HANCOCK BANK | 37,072.45 |
AP | XXXXXXX | V018000 | HERNANDO,ELENA GARCIA | 400.00 |
AP | XXXXXXX | V023500 | HOME DEPOT CREDIT SERVICES | 90.92 |
AP | XXXXXXX | V023500 | HOME DEPOT CREDIT SERVICES | 22.28 |
AP | XXXXXXX | V017862 | ID WHOLESALER | 270.00 |
AP | XXXXXXX | V021690 | INDABA SOLUTIONS SL | 746.25 |
AP | XXXXXXX | V000060 | JH WILLIAMS OIL CO INC | 1,941.54 |
OH_Warrant_List_BCC_Vend 1
Manatee County Port Authority Warrant Listing
07/17/2018 to 08/07/2018
AP | XXXXXXX | V000060 | JH WILLIAMS OIL CO INC | 4,224.83 |
AP | XXXXXXX | V000060 | JH WILLIAMS OIL CO INC | 2,765.58 |
AP | XXXXXXX | V015114 | JOHNSTONE SUPPLY | 45.17 |
ZP | XXXXXXX | L507891 | KEETONS OFFICE SUPPLY CO INC | 161.10 |
AP | XXXXXXX | V018272 | LIGHT BULB DEPOT OF TAMPA | 29.88 |
AP | XXXXXXX | V013723 | LOGISTEC USA INC | 7,000.00 |
AP | XXXXXXX | V022184 | LOUIS PRYOR SUPPLY INC | 327.22 |
AP | XXXXXXX | V004489 | LOWES HOME CENTER INC | 56.96 |
AP | XXXXXXX | V004489 | LOWES HOME CENTER INC | 200.46 |
AP | XXXXXXX | V024291 | MACKAY COMMUNICATIONS INC | 4,717.25 |
AP | XXXXXXX | V624140 | MAGEE SIGN SERVICE INC. | 2,653.69 |
ZP | XXXXXXX | L625403 | MAINTENANCE TOO PAPER CO INC | 477.60 |
ZP | XXXXXXX | L625403 | MAINTENANCE TOO PAPER CO INC | 451.42 |
AP | XXXXXXX | V004140 | MANATEE COUNTY PUBLIC WORKS DE | 542.35 |
UT | XXXXXXX | V004140 | MANATEE COUNTY PUBLIC WORKS DE | 6,504.83 |
AP | XXXXXXX | V021692 | MANATEE RIVERSIDE ROTARY CLUB | 100.00 |
AP | XXXXXXX | V013848 | MARK SUPPLY INC | 49.90 |
AP | XXXXXXX | V018183 | MODERN AIR AND REFRIGERATION | 357.50 |
AP | XXXXXXX | V018183 | MODERN AIR AND REFRIGERATION | 17.50 |
AP | XXXXXXX | P000353 | MORAVCHIK, DAVID C | 96.00 |
AP | XXXXXXX | V017759 | MOWERS INC | 316.08 |
AP | XXXXXXX | V696537 | NORTHSIDE AUTO PARTS | 874.39 |
AP | XXXXXXX | V696537 | NORTHSIDE AUTO PARTS | 133.42 |
AP | XXXXXXX | V701905 | OFFICE DEPOT INC | 239.16 |
AP | XXXXXXX | V701905 | OFFICE DEPOT INC | 264.05 |
AP | XXXXXXX | V706455 | ORKIN PEST CONTROL | 933.50 |
AP | XXXXXXX | V708015 | OTIS ELEVATOR | 2,706.57 |
AP | XXXXXXX | V010854 | P & T FILTER SALES INC | 272.60 |
AP | XXXXXXX | V018512 | PCMG INC | 1,730.30 |
AP | XXXXXXX | V736427 | PITNEY BOWES CREDIT CORP | 500.00 |
AP | XXXXXXX | V747003 | PRO ACCESS SYSTEMS INC | 392.89 |
AP | XXXXXXX | V020765 | R S AND H INC | 15,239.25 |
AP | XXXXXXX | V023690 | RELIABLE WELDING AND STEEL SUP | 2,150.00 |
AP | XXXXXXX | P000289 | SANFORD, DAVID | 84.00 |
AP | XXXXXXX | P000343 | SANTOYO, ROXANA | 460.13 |
AP | XXXXXXX | V015633 | SIEMENS INDUSTRY INC | 7,965.00 |
AP | XXXXXXX | V018549 | SONITROL | 577.17 |
AP | XXXXXXX | P000213 | ST PIERRE, DAVID M | 149.00 |
WT | XXXXXXX | V874841 | STATE OF FLA DEPT OF REVENUE | 8,593.52 |
AP | XXXXXXX | V875019 | STATE OF FLORIDA | 817.64 |
AP | XXXXXXX | V894828 | SUNSHINE STATE ONE CALL | 66.31 |
AP | XXXXXXX | V906395 | TERRY SUPPLY COMPANY | 60.74 |
AP | XXXXXXX | V005547 | TROPIC SUPPLY INC | 1,848.77 |
AP | XXXXXXX | V004721 | TWENTY FIRST CENTURY GROUP INC | 5,000.00 |
AP | XXXXXXX | V006904 | UNITED REFRIGERATION INC | 4,240.00 |
AP | XXXXXXX | V006904 | UNITED REFRIGERATION INC | 131.90 |
OH_Warrant_List_BCC_Vend 2
Manatee County Port Authority Warrant Listing
07/17/2018 to 08/07/2018
AP | XXXXXXX | V006904 | UNITED REFRIGERATION INC | 152.17 |
AP | XXXXXXX | V024346 | VADELUND, M LYNNE | 4,765.40 |
AP | XXXXXXX | V009667 | VERIZON WIRELESS | 1,597.21 |
AP | XXXXXXX | V009667 | VERIZON WIRELESS | 102.36 |
AP | XXXXXXX | V021915 | WEBTIVITY MARKETING AND DESIGN | 65.00 |
AP | XXXXXXX | V021915 | WEBTIVITY MARKETING AND DESIGN | 300.00 |
AP | XXXXXXX | V961411 | WEST FLORIDA SUPPLY CO | 107.54 |
AP | XXXXXXX | V019987 | WIMAUMA AUTO PARTS INC | 238.34 |
AP | XXXXXXX | V023510 | WURTH ACTION BOLT AND TOOL CO | 282.20
|
Total warrants for period reported 176,939.98
OH_Warrant_List_BCC_Vend 3
MANATEE COUNTY PORT AUTHORITY REGULAR MEETING
COUNTY ADMINISTRATIVE CENTER
1112 Manatee Avenue West Bradenton, Florida
July 24, 2018
Meeting Video Link - https://www.youtube.com/channel/UCUlgjuGhS-qV966RU2Z7AtA
Present were:
Vanessa Baugh, Chairman
Stephen R. Jonsson, First Vice-Chairman Betsy Benac, Second Vice-Chairman Robin DiSabatino, Third Vice-Chairman Charles B. Smith
Carol Whitmore
Priscilla Whisenant Trace
Also present were:
Carlos Buqueras, Executive Director Jennifer R. Cowan, Port Authority Attorney
Vicki Ayles, Accounting Manager, Clerk of the Circuit Court Robin Toth, Deputy Clerk, Clerk of the Circuit Court
Chairman Baugh called the meeting to order at 1:30 p.m.
AGENDA PA20180724DOC001
PUBLIC COMMENT
There being no public comment, Chairman Baugh closed public comment.
DESIGNING OF LOADING DOCKS AT WAREHOUSE 2
Carlos Buqueras, Executive Director, stated the Authority approved (3/15/18) RS&H, Inc., to prepare conceptual designs and evaluate two alternative locations for six additional loading docks at either Warehouse 2 or Warehouse 7, as part of the Cold Storage Warehouse Improvement Project. RS&H determined Warehouse 2 is the best location for the additional docks. Under the Port Manatee Professional Consulting Engineering Services Continuing Contract (10/16/14), RS&H submitted a fee of $140,012 for loading docks design, permitting and construction phase services.
A motion was made by Member DiSabatino and seconded by Member Trace, to approve and authorize the Chairman to execute Professional Services Authorization PSA 18-06 to RS&H, Inc., in the amount of $140,012, for the Warehouse 2 loading docks design, permitting and construction phase services, subject to the review and approval of FDOT.
There being no public comment, Chairman Baugh closed public comment.
The motion carried 7-0. PA20180724DOC002
CONSENT AGENDA PA20180724DOC003
WARRANT LIST
Accepted the Warrant Listing from June 6, 2018 through July 16, 2018 PA20180724DOC004
MINUTES
Approved minutes of June 12, 2018
PA MB 2018/18
JULY 24, 2018 (Continued)
BUDGET RESOLUTION
Adopted Budget Resolution PA-18-11 PA20180724DOC005
Budget Resolution PA-18-11 assigns the funds for Warehouse 2 Loading Docks Design (Agenda Item 1). Project cost is $140,012 and is funded 50 percent by FDOT.
There being no public comment, Chairman Baugh closed public comment.
A motion was made by Member DiSabatino, seconded by Member Trace, and carried 7 to 0, to approve the Consent Agenda, incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda.
EXECUTIVE DIRECTOR COMMENTS
Carlos Buqueras, Executive Director, stated his comments are reserved for the next, regular meeting in August at the Port.
AUTHORITY COMMENTS
Authority Member Jonsson
Stated he discussed with Mr. Buqueras a stress test of the Port’s financial status and asked Mr. Buqueras to elaborate
Mr. Buqueras advised that staff has developed an outlook of Port revenue and capital expenses for the next five years, as well as a stress test of Port finances should a recession occur. Results are ready and Authority Members will be briefed. The information will be presented at the next, regular meeting in August at the Port.
Commissioner Benac
Questioned details about the recent fire at the Port
Mr. Buqueras stated a large fuel tank containing palm oil, a bio-diesel, burned at the Port. Palm oil is almost organic in nature and there was no bio-hazard. The State will be conducting an inspection of the fire and whether a breach occurred. No other tanks were involved or compromised, and the Port resumed operations shortly thereafter.
The fuel terminal, operated by Transmontaigne, contracts with vendors of the palm oil and has responsibility for their perimeter, fire suppression and receiving assistance from the fire department. Transmontaigne is fully insured and plans to acquire a new tank.
Commissioner Smith
Thanked Authority members, Port staff and Army Corps of Engineers for the work done on the Washington Park/88-acre project
Chairman Baugh
Commended staff for all their work in keeping Port operations running smoothly
Stated the budget materials for the July 31st meeting are on Authority Members desks and are also published on the e-agenda
ADJOURN
There being no further business, Chairman Baugh adjourned the meeting at 1:44 p.m. Minutes Approved:
PA MB 2018/19
August 16, 2018
CONSENT
AGENDA ITEM 2.C.: BUDGET RESOLUTION BACKGROUND:
This resolution budgets $281,800 for payment to SynergyNDS, Inc. for the Port’s deductible on warehouses 2 and 8 for Hurricane Irma damages. Actual repairs paid by insurance totaled $303,916 and $656,924. It also budgets for the roof repairs to warehouses 3, 9, 10 and 11 in the amount of
$281,115.
ATTACHMENT:
Budget Resolution PA-18-12.
COST AND FUNDING SOURCE:
Budgets $562,915 of port cash – it is expected a portion will be reimbursed by FEMA.
CONSEQUENCES IF DEFERRED:
Delay in budget allocations
LEGAL COUNSEL REVIEW: N/A
RECOMMENDATION:
Move to adopt Budget Resolution PA-18-12.
RESOLUTION PA-18-12 AMENDING THE ANNUAL BUDGET
FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2017-2018
WHEREAS, Florida Statutes 129.06, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:
Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.
Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.
Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.
NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2017-2018 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:
Item No. | Batch ID No. | Reference No. |
1 | BADS809A | BU18000410 |
ADOPTED with a quorum present and voting this the 16th day of August, 2018.
ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY
CLERK OF CIRCUIT COURT
By:
BUDGET ADMENDMENT RESOLUTION NO. PA-18-12 AGENDA DATE: August 16, 2018
Fund: Port Section: Maintenance
Description: Budgets a total of $562,915 of Port cash for the Port’s insurance deductible related to Hurricane Irma damages to warehouse 2 and 8 and the repairs to warehouses 3, 9, 10 and 11 roof.
Batch ID: BADS809A Reference: BU18000410
August 16, 2018
CONSENT
AGENDA ITEM 2.D.: PORT INSURANCE RENEWALS 2018-2019 BACKGROUND:
In 2016, Port Manatee received property and casualty insurance proposals. The term was for one year with two one-year renewal options. This is year two of the renewals. Due to the timing of receiving the renewal quotes, certain premiums are estimated.
ATTACHMENT: N/A
COST AND FUNDING SOURCE:
Port Authority Budget for Fiscal Year 2018-19. Approximate amount is $342,275.
CONSEQUENCES IF DEFERRED:
Lapses in insurance coverage.
LEGAL COUNSEL REVIEW: N/A
RECOMMENDATIONS:
Move to approve the following insurance coverage for the Port Authority with possible increases/decreases due to changes in insurance coverage:
The Florida Municipal Insurance Trust (FMIT) for Real & Personal Property for a premium of $155,761. Boiler and Machinery and Crime included in Real & Personal Property coverage.
Boyd Insurance & Investment Services for Inland Marine, Vehicle Liability and Workers’ Compensation for estimated premiums of $23,195, $8,836 and $39,983, respectively (renewal quotes have not been received).
McGriff, Seibels & Williams, Inc. for Port Liability - $74,500, Umbrella - $40,000, Public Officials (included in Port Liability) and Railroad (included in Port Liability).
August 16, 2018
CONSENT
AGENDA ITEM 2.E.: INSURANCE DEDUCTIBLE PAYMENT FOR HURRICANE
IRMA DAMAGES
BACKGROUND:
On September 10, 2017, Port Manatee’s warehouses 2 and 8 were damaged by Hurricane Irma. Damages included extensive roof damage to both warehouses. The Port’s property insurance partner, SynergyNDS, Inc., coordinated the repairs. The cost of the repairs was $303,946 for warehouse 2 and $656,924 for warehouse 8 which was paid by the port’s property insurance carrier. Port Manatee’s insurance deductible for a named-storm is 3% of the insured building’s value resulting in deductibles of $120,000 and $161,800. Port staff previously submitted assistance for the repairs to FEMA and it is expected that a percentage of the payment made for any Hurricane Irma repair will be reimbursed. Request is to approve the deductible payment to SynergyNDS, Inc. in the amount of $281,800.
ATTACHMENT:
Invoice No.’s 2017-8763-DED-1 and 2017-8763-DED-2
COST AND FUNDING SOURCE:
$281,800 – it is expected that a percentage of amount paid will be reimbursed by FEMA
CONSEQUENCES IF DEFERRED:
Delay in payment of insurance deductible
LEGAL COUNSEL REVIEW: Yes
RECOMMENDATION:
Move to approve the payment to SynergyNDS Inc., in the amount of $281,800 for the insurance deductible for warehouses 2 and 8 damaged during Hurricane Irma.
01018555-1
PROJECT DESCRIPTION | PAYMENT TERMS |
Manatee County - Hurricane Irma Warehouse 2 | Due on receipt |
INVOICE
INVOICE NO. | 2017-8763-DED-2 |
DATE: | 7/18/2018 |
CLAIM NO. | GC2017088763 |
SynergyNDS - FMIT Recovery Program Manager |
1400 Sarno Rd |
Melbourne, FL 32907 |
(888)580-7080 |
TO |
Manatee County Port Authority |
Attn: Denise Stufflebeam |
300 Tampa Bay Way |
Palmetto, FL 34221 |
DESCRIPTION | QUANTITY | AMOUNT | TOTAL |
Warehouse 2 - Location 016001 | |||
Named Storm Deductible | $120,000.00 | ||
TOTAL DUE | $120,000.00 |
Make all checks payable to: SynergyNDS, Inc. |
YOUR RESOURCE. YOUR ADVOCATE. YOUR PARTNER. |
FEIN: 47-4848546 |
Note: For Additional Questions &/or Concerns Regarding Your Deductible Obligation & Payment Application, |
Please contact: |
Dave Cominsky |
FLC Property & Claims |
407-367-1753 Direct |
PROJECT DESCRIPTION | PAYMENT TERMS |
Manatee County - Hurricane Irma Warehouse 8 | Due on receipt |
INVOICE
INVOICE NO. | 2017-8763-DED-1 |
DATE: | 7/18/2018 |
CLAIM NO. | GC2017088763 |
SynergyNDS - FMIT Recovery Program Manager |
1400 Sarno Rd |
Melbourne, FL 32907 |
(888)580-7080 |
TO |
Manatee County Port Authority |
Attn: Denise Stufflebeam |
300 Tampa Bay Way |
Palmetto, FL 34221 |
DESCRIPTION | QUANTITY | AMOUNT | TOTAL |
Warehouse 8 - Location 006001 | |||
Named Storm Deductible | $161,800.00 | ||
TOTAL DUE | $161,800.00 |
Make all checks payable to: SynergyNDS, Inc. |
YOUR RESOURCE. YOUR ADVOCATE. YOUR PARTNER. |
FEIN: 47-4848546 |
Note: For Additional Questions &/or Concerns Regarding Your Deductible Obligation & Payment Application, |
Please contact: |
Dave Cominsky |
FLC Property & Claims |
407-367-1753 Direct |
August 16, 2018
CONSENT
AGENDA ITEM 2.F.: VENDOR APPROVAL FOR WAREHOUSE 10 ROOF SEALING
BACKGROUND:
Warehouse 10 is 140,000 square feet and was built in 2003. The warehouse was built with several skylights which are leaking. To prevent cargo damage, the skylights need to be coated and sealed. An Invitation to Bid was published on July 11, 2018 and included five alternate solutions. Port staff determined that alternate 4 was the best solution which seals all skylights with GacoPatch (standalone silicone). The bid opening was on August 7, 2018, and three vendors submitted bids. US Coating Specialists was the lowest, responsive bidder in the amount of $159,033.40.
ATTACHMENT:
Manatee County Port Authority Bid Tabulation
COST AND FUNDING SOURCE:
Port cash in the amount of $159,034
CONSEQUENCES IF DEFERRED:
Possible damage to cargo in warehouse 10
LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:
Move to approve the issuance of a purchase order to US Coating Specialists in the amount of
$159,033.40 for the repairs to warehouse 10 roof.
01022695-1
Manatee County Port Authority - BID TABULATION
PROJECT NAME:
Warehouse # 10 - Roof Sealing Project
Bid Opening Location:
Port Administrative Offices
PROJECT LOCATION: 1010 South Dock Street - Palmetto, FL 34221
PROJECT MANAGER: George F. Isiminger, Senior Director of Planning, Engineering and Environmental Affairs
Vendor / Company Information: | Bidder #1 JAM 5:20, Inc 9161 131st Place North Largo, FL 33773 (727) 288-2191 | Bidder #2 US Coating Specialists 500 Farmers Market Road, Bay # 5 Fort Pierce, FL 34982 (772) 421-3253 | Bidder #3 Advanced Roofing 8507 Sunstate Street Tampa, FL 33634 (813) 354-9896 |
Scott Webber | Anthony Flett | Mike Landolfi | |
ALL BIDDER REQUIREMENT MET: | Yes | Yes | Yes |
PREFORMANCE BOND | Prior to Notice to Proceed | Prior to Notice to Proceed | Prior to Notice to Proceed |
ALTERNATIVE 1 - TOPPS Coating and Reinforcing entire area ( inclusion of all specs ) | No Bid | $ 149,822.60 | No Bid |
Timeline from Notice to Proceed |
| 30 DAYS |
|
ALTERNATIVE 2 - Seal all skylights by covering with new panels, intergating new panels to with the existing roof using TOPPS Coating (inclusion of all specs ) | No Bid | $ 249,354.00 | No Bid |
Timeline from Notice to Proceed |
| 35 DAYS |
|
ALTERNATIVE 3 - Repair and warranty all skylight leaks with proposed method - to include full 5 year warranty on project. Repairs based on contractor proposed plans. | No Bid | No Bid | $ 1,257,875.00 |
Timeline from Notice to Proceed | 95 DAYS | ||
ALTERNATE # 4 - Seal skylights by installing GacoPatch coating to perimeter - to include full 5 year warranty ( inclusion of all specs ) | $ 159,878.00 | $ 159,033.40 | No Bid |
Timeline from Notice to Proceed | 30 DAYS | 30 DAYS | |
ALTERNATE # 5 - Seal all skylights by covering with new panels, intergating new panels to with the existing roof using GacoPatch Coating ( inclusion of all specs ) | $ 194,788.00 | No Bid | No Bid |
Timeline from Notice to Proceed | 30 DAYS |
In Attendance: George Isiminger, MCPA, Sheila Neal, MCPA
Conference Room # 1
Date:
August 7th, 2018
Time: 2:10 PM
Bids Opened By:
Sheila Neal Bid Facilitator
Sheila Neal, Port Manatee
Bids Recorded By:
All Quotes / Proposals will be reviewed by Manatee County Port Authority officials. Manatee County Port Authority has the right to reject any and/or all Bids. Final Bid Awards will be announced/released via email within 20 Business Days.
August 16, 2018
CONSENT
AGENDA ITEM 2.G.: VENDOR APPROVAL FOR WAREHOUSES 3, 9 AND 11 ROOF REPAIR
BACKGROUND:
On September 10, 2017, Port Manatee’s warehouses 3, 9, and 11 were damaged by Hurricane Irma. Damages included roof damage to all three warehouses. The cost to repair the roofs are less than the Port’s property insurance deductible. Three quotes were solicited for each of the warehouses with Cropland Services, Inc. submitting the lowest quote on each warehouse. The lowest quote for warehouses 3, 9, and 11 are $51,875, $57,520, and $12,685.90, respectively. Port staff previously submitted assistance for the repairs to FEMA and it is expected that a percentage of the payment made for any Hurricane Irma repair will be reimbursed. Request is to approve Cropland Services, Inc. in the total amount of $122,080.90 for the roof repairs.
ATTACHMENT:
Purchase Requisition Port Manatee
COST AND FUNDING SOURCE:
$122,080.90 – it is expected that a percentage will be reimbursed by FEMA.
CONSEQUENCES IF DEFERRED:
Possible damage to cargo in the warehouses.
LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:
Move to approve the issuance of a purchase order to Cropland Services, Inc. in the amount of
$122,080.90 for the repairs to warehouses 3, 9 and 11.
01019880-1
PURCHASE REQUISITION PORT MANATEE
300 Tampa Bay Way, Palmetto, Florida 34221
Department:
Warehouse 3, 9, 11
Date:
August 16, 2018
Project:
Damage by Hurricane Irma
Time:
Purpose:
Repair roof to prevent further damage
Request by:
Scott Davies
Allocation:
440-0017100-534000
PO # :
Vendor #1: Cropland Services Inc.
7920 SR 60 E
Bartow, FL 3830
Phone 863-537-1111
Vendor #2: Advanced Roofing
8507 Sunstate St
Tampa, FL 33634
Phone 866-365-6071
Vendor #3: Southeast Roofing
6646 26th Ct E
Sarasota, FL 34243
Phone 941-752-7888
Contact Stephen DeHart Contact Contact
Item | Qty | Description | Unit Cost | Unit Cost | Unit Cost | Total Cost |
1 | 1 | Repair to warehouse 3 roof caused by Hurricane | 51,875.00 | 53,325.00 | 58,500.00 | |
Irma - PW 67 | ||||||
2 | 1 | Repair to warehouse 9 roof caused by Hurricane | 57,520.00 | $59,320.00 | $77,530.00 | |
Irma - PW 98 | ||||||
3 | 1 | Repair to warehouse 11 roof caused by Hurricane | 12,685.90 | $13,835.00 | $19,500.00 | |
Irma - PW 159 | ||||||
$ 122,080.90 | 126,480.00 | 155,530.00 | ||||
TOTAL: | $122,080.90 | |||||
Pending Port Authority Approval - 08-16-18
August 16, 2018
AGENDA ITEM 3.: CARVER MARITIME, LLC LEASE BACKGROUND:
On November 1, 2017, 10 acres of port property previously leased for 10 years became available due to non-renewal. A term sheet of the available property was sent to several potentially interested parties. Two official responses were received with Carver Maritime, LLC (Carver) meeting all the minimum requirements of the term sheet. Carver is a privately-owned bulk/break-bulk terminal operator pursuing new markets and industries in which to grow. Carver will use the premises for the handling of various cargos and has signed a 5-year lease, with three five-year renewals, commencing on October 1, 2018. The lease includes a minimum annual guarantee (MAG) of 150,000 short tons in year two and 300,000 short tons in years 3-5. The request is to approve the lease between Port Manatee and Carver.
ATTACHMENT:
Port Manatee and Carver Maritime, LLC Lease
COST AND FUNDING SOURCE:
N/A.
CONSEQUENCES IF DEFERRED:
Delay in lease commencement
LEGAL COUNSEL REVIEW: Yes
RECOMMENDATION:
Move to approve and authorize the Chairman, on behalf of the Port Authority, to execute the Port Manatee and Carver Maritime, LLC Lease.
01018562-2
August 16, 2018
AGENDA ITEM 4.: RESOLUTION FOR THE FISCAL YEAR 2018-2019
MANATEE COUNTY PORT AUTHORITY BUDGET
BACKGROUND:
Port staff has prepared a proposed budget of revenues and expenses for Fiscal Year 2018-2019.
The Port Authority, as a dependent special district, is required by law to submit its budget to the Board of County Commissioners each year for inclusion in the overall County budget. The Port Authority budget will be included in the Public Hearing process before the Board of County Commissioners in connection with the adoption of the County Budget.
ATTACHMENT:
Resolution PA 18-13 with attached Manatee County Port Authority Operating Budget for Fiscal Year 2018-2019.
COST AND FUNDING SOURCE:
Port revenues
CONSEQUENCES IF DEFERRED:
Failure to include Port budget in the overall County budget document and approve prepared budget.
LEGAL COUNSEL REVIEW: N/A
RECOMMENDATION:
Move to adopt Budget Resolution PA-18-13.
RESOLUTION PA-18-13
RESOLUTION ADOPTING THE 2018-2019 MANATEE COUNTY PORT AUTHORITY BUDGET
WHEREAS, the Manatee County Port Authority has considered the anticipated revenues and expenses of said Port Authority for the period beginning October 1, 2018 and ending September 30, 2019, and
WHEREAS, it is necessary, expedient and to the best interests of said Port Authority to adopt a budget for the 2018-2019 fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that:
The Manatee County Port Authority budget for the period beginning October 1, 2018 and ending September 30, 2019, in the amount of $15,423,729 set forth in the four pages attached hereto and made a part is hereby adopted.
A copy hereof shall be furnished to the Clerk of the Circuit Court of Manatee County, Florida and the Office of Financial Management of Manatee County, Florida.
ADOPTED with a quorum present and voting this the 16th day of August, 2018.
ATTEST: ANGELINA COLONNESO MANATEE COUNTY PORT AUTHORITY
Clerk of Circuit Court
By:
