A meeting of the Manatee County Port Authority will be held Thursday, September 16, 2021, at 9:00 am, or as soon thereafter as is practicable in the third-floor meeting room of the Port Manatee Intermodal Center, 1905 Intermodal Circle, Palmetto, FL 34221, located at the intersection of South Dock Street and Reeder Road at Port Manatee.


Anyone wishing to attend this meeting who does not have an appropriate Port Manatee identification badge may enter Port Manatee by the north or south gate by displaying photo identification, generally a driver’s license.


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MANATEE COUNTY PORT AUTHORITY AGENDA

September 16, 2021 – 9:00 am


The Manatee County Port Authority may take action on any matter during this meeting, including those items set forth within this agenda. The chairperson, at the option of the chairperson, may take business out of order if the chairperson determines that such a change in the agenda’s schedule will expedite the business of the Port Authority.


CALL TO ORDER

Invocation – Rev. Allen Howe Pledge of Allegiance Audience Introductions Public Comments


  1. Employee Recognition


  2. Presentation – Mike Rubin, President/CEO Florida Ports Council


  3. Presentation – Christian Colmenares, Supervisory Agriculture Specialist, US Customs and Border Protection


  4. Consent Agenda

  5. Del Monte Fresh Produce Lease Renewal and Warehouse 6 Amendment Public Comments

FDOT Comments

Executive Director Comments Commissioner Comments

According to Section 286.0105, Florida Statutes, any person desiring to appeal any decision made by the Port Authority with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.

Reggie Bellamy, Chairman

Misty Servia, 1st Vice-Chairman; James Satcher, 2nd Vice-

Chairman; Carol Whitmore, 3rd Vice-Chairman;

Vanessa Baugh, Member; George Kruse, Member;

Kevin Van Ostenbridge, Member

September 16, 2021


AGENDA ITEM 1.: EMPLOYEE RECOGNITION


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Tim Boothby – Retiring Trusted TWIC Agent

September 16, 2021


AGENDA ITEM 2.: PRESENTATION – MIKE RUBIN, PRESIDENT/CEO

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FLORIDA PORTS COUNCIL


Mike Rubin, is the President/CEO of the Florida Ports Council (FPC). The FPC provides leadership, advocacy and information on seaport-related issues before the Legislative and Executive Branches of State and Federal Government.

Mr. Rubin also served as the Assistant Secretary for the State’s Florida Seaport Transportation and Economic Development program – a statutory local government/state government partnership with the purpose of investing in port transportation or port

facilities projects that will improve the movement and intermodal transportation of cargo

or passengers in commerce and trade that will support the interest, purposes and requirements of ports located in Florida.

Mr. Rubin has over twenty years of experience in the creation and development of state economic development and international trade policy – including the creation of Enterprise Florida, international export promotion programs, and seaport development financing legislation.

Prior to joining the Florida Ports Council, Mr. Rubin was on staff at the Florida House of Representatives for approximately 10 years, where he served as staff director and staff attorney for the House Commerce and Economic Development Committees.

Mr. Rubin received a Bachelor of Arts in International Affairs from Rollins College, and a Juris Doctorate with honors from the Florida State University Law School. Mr. Rubin currently resides in Tallahassee, where he and his wife Brenda raised twin boys.

September 16, 2021


AGENDA ITEM 3.: PRESENTATION – CHRISTIAN COLMENARES,

SUPERVISORY AGRICULTURE SPECIALIST, US CUSTOMS AND BORDER PROTECTION


image

Christian Colmenares, is a Customs and Border Protection Supervisory Agriculture Specialist, working with all organizational levels creating, promoting, and delivering solutions that support the agencies mission.

Mr. Colmenares is currently the Acting Port Director in Port Manatee overseeing an operation consisting of maritime and air operations. Previously, he was based in Miami, Florida working out of Miami International

Airport overseeing one of the biggest agriculture operations in the nation. His position requires budget analysis, employee scheduling, employee mentoring, continuous communication with stakeholders and numerous other activities pertaining to the lawful movement of legitimate cargo entering or transiting through the United States and passenger processing throughout the port of entry.


September 16, 2021


  1. CONSENT AGENDA


    1. Warrant List


    2. Minutes August 19, 2021


    3. Budget Resolution


    4. Insurance Renewals 2021-2022


    5. 2021 Port Security Grant Program Agreement


    6. Request for Qualifications Warehouse 6 Modernization Ranking


    7. Stantec Intermodal Container Yard Professional Services Authorization


    8. Deletion of Port Assets


    9. Mobile Harbor Cranes Retrofit


RECOMMENDATION:


Move to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda items.

Manatee County Port Authority Warrant (Check) Listing

08/12/2021 to 09/08/2021


AP

XXXXXXX

V023321

AMERICAN EXPRESS TRAVEL RELATE

53.86

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

521.54

AP

XXXXXXX

V118009

AT AND T

70.47

AP

XXXXXXX

V013140

AT AND T MOBILITY

48.78

WT

XXXXXXX

V019189

BANK OF AMERICA

10,588.96

AP

XXXXXXX

V002730

BANK OF AMERICA

1,016.79

AP

XXXXXXX

V012515

BIG RED INC

6,500.00

AP

XXXXXXX

V019416

BIO TECH CONSULTING INC

7,250.00

AP

XXXXXXX

V007624

BRIGHT HOUSE

1,520.10

AP

XXXXXXX

V007624

BRIGHT HOUSE

466.37

AP

XXXXXXX

V007624

BRIGHT HOUSE

271.36

AP

XXXXXXX

V009839

BRYANT MILLER AND OLIVE PA

11,047.50

AP

XXXXXXX

V221904

CHOP SHOP INC

348.26

ZP

XXXXXXX

L245170

COSTANTINO BODY SHOP INC

3,741.89

AP

XXXXXXX

V006291

DEX IMAGING INC

214.36

AP

XXXXXXX

V023205

DIGITAL RIVER INC

1,480.00

AP

XXXXXXX

V282890

DISCOUNT LOCK AND KEY INC

12.00

AP

XXXXXXX

V025612

DYNAFIRE INC

804.66

AP

XXXXXXX

V025612

DYNAFIRE INC

255.00

AP

XXXXXXX

V022096

ENTECH

1,648.50

AP

XXXXXXX

V024683

EVERGLADES EQUIPMENT GROUP

395.99

AP

XXXXXXX

V324212

FEDERAL EXPRESS CORPORATION

1,785.46

ZP

XXXXXXX

L333009

FLEET PRODUCTS

125.90

ZP

XXXXXXX

L333009

FLEET PRODUCTS

4,214.92

AP

XXXXXXX

V334298

FLORIDA MUNICIPAL INSURANCE TR

55,293.25

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

39,064.96

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

54,830.66

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

45,722.09

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

20,328.42

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

30,903.18

WT

XXXXXXX

V334679

FLORIDA UNEMPLOYMENT COMPENSAT

53.93

AP

XXXXXXX

V021937

FRONTIER COMMUNICATIONS OF FLO

2,392.79

AP

XXXXXXX

V021937

FRONTIER COMMUNICATIONS OF FLO

59.19

AP

XXXXXXX

V023397

GAHAGEN AND BRYANT ASSOCIATES

11,340.00

AP

XXXXXXX

V020807

GENUINE AUTOMOTIVE

1,047.86

AP

XXXXXXX

V385628

GRAINGER INC, W W

165.90

AP

XXXXXXX

V007986

GREATER TAMPA BAY MARINE ADVIS

1,666.66

AP

XXXXXXX

V007986

GREATER TAMPA BAY MARINE ADVIS

833.33

WT

XXXXXXX

V020386

HANCOCK BANK

29,253.12

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

599.44

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

1,775.23

AP

XXXXXXX

V004875

J2 ARTS INC

595.00

AP

XXXXXXX

V015114

JOHNSTONE SUPPLY

1,428.16

AP

XXXXXXX

V013723

LOGISTEC USA INC

14,000.00

AP

XXXXXXX

V023184

LYNCH OIL COMPANY INC

10,093.27

AP

XXXXXXX

V023184

LYNCH OIL COMPANY INC

3,915.02

OH_Warrant_List_BCC_Vend 1

Manatee County Port Authority Warrant (Check) Listing

08/12/2021 to 09/08/2021


AP

XXXXXXX

V625403

MAINTENANCE TOO PAPER CO INC

65.96

AP

XXXXXXX

V625403

MAINTENANCE TOO PAPER CO INC

109.76

AP

XXXXXXX

V627027

MANATEE CHAMBER OF COMMERCE

1,000.00

AP

XXXXXXX

V004140

MANATEE COUNTY PUBLIC WORKS DE

2,706.26

UT

XXXXXXX

V004140

MANATEE COUNTY PUBLIC WORKS DE

7,423.12

AP

XXXXXXX

V000259

MANATEE SPORTS UNLIMITED

878.50

AP

XXXXXXX

V000259

MANATEE SPORTS UNLIMITED

1,107.00

AP

XXXXXXX

V681645

NATIONAL RAILWAY EQUIPMENT

1,360.00

AP

XXXXXXX

V027384

NORTH RIVER SMALL ENGINE LLC

99.99

AP

XXXXXXX

V027384

NORTH RIVER SMALL ENGINE LLC

109.82

AP

XXXXXXX

V025892

OCEANSIDE PROMOTIONS

1,276.50

AP

XXXXXXX

V028053

ORKIN LLC

3,452.46

AP

XXXXXXX

V010854

P & T FILTER SALES INC

214.38

AP

XXXXXXX

V010854

P & T FILTER SALES INC

198.76

AP

XXXXXXX

V746898

PRINTWORKS

289.60

AP

XXXXXXX

V748180

PUBLIX SUPER MARKET

186.64

AP

XXXXXXX

V020765

R S AND H INC

14,994.02

AP

XXXXXXX

V027409

RAMBA LAW GROUP LLC

3,500.00

AP

XXXXXXX

V027409

RAMBA LAW GROUP LLC

3,500.00

AP

XXXXXXX

V026821

RANGER CONSTRUCTION INDUSTRIES

1.00

AP

XXXXXXX

V776386

RING POWER CORP

28,500.00

AP

XXXXXXX

V025907

SHORT LINE DATA SYSTEMS INC

400.00

AP

XXXXXXX

V015633

SIEMENS INDUSTRY INC

134,579.88

WT

XXXXXXX

V874841

STATE OF FLA DEPT OF REVENUE

9,499.16

AP

XXXXXXX

V875019

STATE OF FLORIDA

1,539.72

AP

XXXXXXX

V894121

SUMMERS RAILROAD CONTRACTOR I

36,773.87

AP

XXXXXXX

V028145

THE MCCLATCHY COMPANY LLC

1,287.65

AP

XXXXXXX

V028145

THE MCCLATCHY COMPANY LLC

78.39

AP

XXXXXXX

V027963

UNIFIRST FIRST AID AND SAFETY

18.38

AP

XXXXXXX

V027963

UNIFIRST FIRST AID AND SAFETY

19.91

AP

XXXXXXX

V009667

VERIZON WIRELESS

1,203.67

AP

XXXXXXX

V023445

WEST MARINE PRO

991.91

AP

XXXXXXX

V023445

WEST MARINE PRO

674.94

AP

XXXXXXX

P000185

ZERIS, JEANINE

142.44

AP

XXXXXXX

P000292

ZIMMERMANN,VIRGINIA

1,111.94


image

Total warrants (checks) for period reported 639,039.76

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image

OH_Warrant_List_BCC_Vend 2

MANATEE COUNTY PORT AUTHORITY REGULAR MEETING

PORT MANATEE INTERMODAL CENTER, THIRD FLOOR

1905 Intermodal Circle Palmetto, Florida AUGUST 19, 2021

Present were:

Reggie Bellamy, Chairman

Misty Servia, First Vice-Chairman

James A. Satcher III, Second Vice-Chairman Carol Whitmore, Third Vice-Chairman George W. Kruse

Absent were:

Vanessa Baugh

Kevin Van Ostenbridge

Also present were:

Carlos Buqueras, Executive Director Jennifer R. Cowan, Port Authority Attorney

Kim Wilder, Finance Director, Clerk of the Circuit Court Susan Butts, Accountant 2, Clerk of the Circuit Court

Vicki Tessmer, Board Records Supervisor, Clerk of the Circuit Court

image Chairman Bellamy called the meeting to order at 9:00 a.m.

INVOCATION

The Invocation was delivered by Reverend Allen Howe, Anchor House, followed by the Pledge of Allegiance.


PUBLIC COMMENTS

There being no public comment, Chairman Bellamy closed public comment.

Carlos Buqueras welcomed Members and Captain Thompson with the US Coast Guard.

AGENDA PA20210819DOC001

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  1. U.S. COAST GUARD

    Captain Matthew Thompson, U.S. Coast Guard, used a slide presentation to provide breakdown of the Section S.t Petersburg Organization and location, different units within the Sector, various duties, purpose and location of Coast Guard Stations, work with FWC regarding fisheries, search and rescue activities, recreational vessel boardings for safety and equipment, vessel inspections at ports, maintenance to navigation aids, duties at Port Manatee and Port of Tampa, participation in major events (severe weather, special events, Gasparilla Invasion, etc.), specific duties related to Port Manatee including security grants, and multi-agency container inspections.


    image Captain Thompson responded that the U.S. Navy focuses on deep water and national defense, and the Coast Guard also acts as a law enforcement authority. Many countries overseas have Navy’s that act as Coast Guards. . Challenges include dealing with damage from storms and obtaining funds to repair the stations. Regarding Cuba, he noted that the policy has changed and there is no longer the dry-foot, wet-foot policy. Their role includes search and rescue and deploying assets to assist with natural disasters. PA20210819DOC002


    PA MB 20-21/1

    AUGUST 19, 2021 (Continued)


  2. CONSENT AGENDA PA20210819DOC003

    A motion was made by Member Servia, seconded by Member Kruse, and carried 5 to 0, with Members Baugh and Van Ostenbridge absent, to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda

    1. WARRANT LIST

      Accepted Warrant Listing from July 19, 2021, to August 11, 2021 PA20210819DOC004

    2. MINUTES

      Approved the Minutes of July 28, 2021

    3. BUDGET AMENDMENT

      Adopted Budget Resolution PA-21-17 PA20210819DOC005

    4. PUBLIC TRANSPORTATION GRANT – MASTER PLAN

      Adopted Resolution PA-21-13 authorizing the execution of the Public Transportation Grant Agreement with the Florida Department of Transportation (FDOT) for the Master Plan Update

      PA20210819DOC006

    5. DRY CHILL WAREHOUSE

      Adopted Resolution PA-21-14 authorizing the execution of the Public Transportation Grant Agreement with the Florida Department of Transportation for the dry/chill warehouse

      PA20210819DOC007

    6. INTERMODAL CONTAINER YARD

      Adopted Resolution PA-21-15 authorizing the execution of a Public Transportation Amendment to the Public Transportation Grant Agreement with the Florida Department of Transportation for the expansion of the intermodal container yard PA20210819DOC008

    7. ANCHOR HOUSE LEASE

      Executed Port Manatee Lease Amendment Two with the Anchor House, Inc., terminating the lease for the Trucker’s Center, and $5,000 being paid to Anchor House, Inc., for improvements made to the site PA20210819DOC009

    8. CORONAVIRUS STATE FISCAL RECOVERY FUNDS

      Adopted Resolution PA-21-18 authorizing the execution of the Public Transportation Grant Agreement with the Florida Department of Transportation Coronavirus State Fiscal Recovery Funds Subrecipient Grant Agreement PA20210819DOC010

      I SUBLEASE CARVER MARITIME LLC AND APEX ENGINEERED PRODUCTS

      Executed Resolution PA-21-16 authorizing the sublease of land at Port Manatee by Carver Maritime LLC to Apex Engineered Products for the purpose of manufacturing and assembly of heat exchanges and other related products PA20210819DOC011

      J. CARGO PAD CONSTRUCTION AND STORAGE

      Executed the Cargo Pad Construction/Storage Agreement and Lease Amendment Four with Logistec Gulf Coast LLC extending the agreement three years and reducing the minimum annual guaranteed (MAG) tonnage for FY21 from 250,000 tons to 38,000 tons in recognition of the investments previously made by LGC and for expected improvements needed, In FY22, 23, and 24 the MAG is no MAG, 125,000 tons and 250,000 tons, respectively PA20210819DOC012

      (End Consent Agenda)

  3. DEL MONTE FRESH PRODUCE

    Mr. Buqueras stated this item is being deferred. PA20210819DOC013

    image

  4. LEGISLATIVE PRIORITES

    Virginia Zimmerman, Director of Communications and Public Relations, used a slide presentation to provide an overview of the State legislative priorities including: (1) an increase appropriation for security from $1 million to $3 million annually, due to a need for cyber security; (2) Funding of $950,000 for storm water retention capacity outside the Port’s fence; (3) $990,000 for water quality improvements for native oyster and clam restoration;

    (4) Funding $2 million for new and existing sea grass beds; and (5) Funding for $25 million for infrastructure improvements.

    PA MB 20-21/2

    AUGUST 19, 2021 (Continued)


    image Discussion ensued regarding the shell fish restoration to clean run off, and how it is being presented to the State.


    image Dave Sanford, Deputy Executive Direct, there has been continued work the Gulf Shell Fish institute. They have identified a number of areas that do not have sea grass, and could benefit with the shell fish. They are now looking at it from a sea grass and clam perspective and for future mitigation, due to future expansion and the need for mitigation credits.

    Regarding stormwater, they are seeking funds for offsite capacity, and working with the National Stormwater Trust, to identify a number of opportunities to develop storm water ponds over capacity, so the Port can purchase capacity for stormwater needs. The Berth 4 expansion will result in a loss of 2.5 acres of sea grass, and they are looking at the mitigation opportunities for that project. The Master Plan update will include expansion of Berths 1, 2, and 3 which will also need seagrass mitigation. The National Stormwater Trust is looking at expanding facilities with an excess of capacity to allow for entities to acquire credits and capacity to enhance other areas that are in greater need.


    image Mr. Sanford addressed the federal priorities. The port is in the process of off-loading dredge material, and that material went to Washington Park, so they are seeking additional funds from the Corp. of Army Engineers to allocate the amount of material that goes to Washington Park. The other federal project has to do with mitigation as well, for a national program that provides mitigation credits for shell fish, from which the Port would directly benefit. The basic annual federal lobbying program will continue.


    image Discussion continued regarding concern that the lobbyist for the Port Authority also lobbies for the Town of Longboat Key and the City of Holmes Beach, and issues regarding the cities are under the Board of County Commissioners.


    A motion was made by Member Servia, seconded by Member Whitmore and carried 5-0 with Members Baugh and Van Ostenbridge absent, to approve the Manatee County Port Authority 2022 Legislative Priorities. PA20210819DOC014

  5. MANATEE COUNTY PORT AUTHORITY BUDGET

Mr. Buqueras stated this is the time of the year that the budget is presented. The Port is doing well with investments and tenants, and has an excess. This budget includes the expansion by a tenant purchasing property across from the port.


image Denise Stuffelbeam used a slide presentation to report on the FY22 proposed budget including $20.8 million in revenue including waterborne revenue, 2022 Operating revenue, operating expenses of $11.5 million, and adding three full-time positions and a merit increase. The Capital Improvement Plan includes $24.8 million worth of projects presented in a video, which addressed berth expansion, perimeter fencing, railroad track expansion, Warehouse 6 renovations, and South Gate expansion. The planned projects would be completed with Federal and State funding (two projects approved today with grants).

image Discussion ensued that reserves are $23 million.

image A motion was made by Member Servia, seconded by Member Satcher and carried 5-0, with Members Baugh and Van Ostenbridge absent, to adopt Budget Resolution PA-21-12.


PA MB 20-21/3

AUGUST 19, 2021 (Continued)


image Discussion continued that there is room for expansion, and the Port does not use tax payer dollars to operate, PA20210819DOC015


PUBLIC COMMENT

There being no public comment, Chairman Bellamy closed public comment.

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FLORIDA DEPARTMENT OF TRANSPORTATION

Keith Robbins, Florida Department of Transportation (FDOT), stated the new grants this year, will be executed in the next couple of weeks. The Port Manatee Site Utilization and Network Area Analysis Study has allowed increased capacity for Piney Point Road and site reviews will be completed in the fall, installing a signal on the south side of U.S. 41 for access to I-75 at U.S. 41, and the district Update will be released which will include growth at the Port.


Discussion ensued appreciating FDOT’s investment in the Port, and approximately half the fuel for the Tampa Bay area comes through Port Manatee.


EXECUTIVE DIRECTOR COMMENTS

Carlos Buqueras, Executive Director addressed the following:


ATTACHMENT:


Budget Resolution PA-21-19.


COST AND FUNDING SOURCE:


Budgets $1,055,843 PSGP 2021 grant funding and $859,136 port cash.


CONSEQUENCES IF DEFERRED:


Delay in budget allocations.

LEGAL COUNSEL REVIEW: N/A RECOMMENDATION:

Move to adopt Budget Resolution PA-21-19.

RESOLUTION PA-21-19 AMENDING THE ANNUAL BUDGET

FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2020-2021


WHEREAS, Florida Statutes 129.06, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:


  1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.


  2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.


  3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.


    NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2020-2021 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:


    Item No.

    Batch ID No.

    Reference No.

    1

    BAAL091621A/B

    BU21000505

    2

    BAAL091621A

    BU21000506

    3

    BAAL091621A

    BU21000508

    4

    BAAL091621A

    BU21000509


    ADOPTED with a quorum present and voting this the 16th day of September, 2021.


    ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY

    CLERK OF CIRCUIT COURT


    image

    By:                                                                                

    BUDGET ADMENDMENT RESOLUTION NO. PA-21-19 AGENDA DATE: September 16, 2021


    1) Fund: 2021 PSGP – 75%

    Fund: Port Cash – 25%


    Section: North Perimeter Fencing – Phase II Cyber Security Assessment

    Wireless Networking/ Camera Expansion


    Description: Budgets $1,055,843 for the 2021 Port Security grant and $351,948 Port cash.


    Batch ID: BAAL091621A/B Reference: BU21000505


    1. Fund: Port Capital Improvement


      Section: Customs Upgrades Intermodal Building


      Description: Budgets $250,000 for office space upgrades at the Intermodal Building per the new security policies.


      Batch ID: BAAL091621A Reference: BU21000506


    2. Fund: Port Capital Improvement Section: Warehouse 2 Cold Storage

      Description: Budgets a decrease of $3,732 to close out the Warehouse 2 Cold Storage project and transfer back to Port cash.


      Batch ID: BAAL091621A Reference: BU21000508

      BUDGET ADMENDMENT RESOLUTION NO. PA-21-19 AGENDA DATE: September 16, 2021


    3. Fund: Port Cash Section: Port Maintenance


      Description: Budgets $260,920 for the retrofit of the two Gottwald mobile harbor cranes to extend the life for approximately 10 years.


      Batch ID: BAAL091621A Reference: BU21000509

      September 16, 2021


      CONSENT

      AGENDA ITEM 4.D.: INSURANCE RENEWALS 2021-2022 BACKGROUND:

      A Request for Proposals (RFP) for property and casualty insurance coverage was solicited for fiscal year 2020-2021. Three agencies responded to the RFP for all or some of the coverage requested. The Port’s risk consultant, Interisk Corporation, reviewed the proposals and made recommendations based on premiums, deductibles, coverage levels and insurance carriers quoted. The carriers remain unchanged for fiscal year 2021-2022 coverages.


      ATTACHMENT: N/A


      COST AND FUNDING SOURCE:


      Port Authority Budget for Fiscal Year 2021-22 in the amount of $500,000.


      CONSEQUENCES IF DEFERRED:


      Lapses in insurance coverage.


      LEGAL COUNSEL REVIEW: N/A


      RECOMMENDATIONS:


      Move to approve the following estimated insurance coverages for the Port Authority (actual premium quotes have not been received from all the carriers). There may be possible increases/decreases due to actual invoice and changes in insurance coverage:


      1. The Florida Municipal Insurance Trust (FMIT) for Real & Personal Property for a premium of $221,173. Boiler and Machinery and Crime included in Real & Personal Property coverage.


      2. Boyd Insurance & Investment Services for Inland Marine, Vehicle Liability and Workers’ Compensation for estimated premiums of $33,716, $16,683 and $68,877, respectively


      3. McGriff, Seibels & Williams, Inc. for estimated Port Liability - $81,576, estimated Umbrella - $72,083, Public Officials (included in Port Liability) and Railroad (included in Port Liability).

September 16, 2021


CONSENT

AGENDA ITEM 4.E: 2021 PORT SECURITY GRANT PROGRAM

AGREEMENT


BACKGROUND:


The Department of Homeland Security has awarded the Authority $1,055,843 (or 75% of project costs) under the 2021 Port Security Grant Program (PSGP) for the phase 2 of perimeter fencing, cyber security assessment and mitigation and wireless networking expansion. As a condition of the grant, the Port is obligated to contribute 25% (or $351,948), bringing the total project costs to $1,407,791. The accepted agreement is presented to enter into the records.


ATTACHMENT:


Agreement No. EMW-2021-PU-00292-S01


COST AND FUNDING SOURCE:


FEMA Department of Homeland Security grant funding of $1,055,843 and $351,948 from port cash


CONSEQUENCES IF DEFERRED:


Delay in entering agreement into record


LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:


Move to accept into the record Agreement Number EMW-2021-PU-00292-S01 from FEMA Department of Homeland Security for phase 2 of perimeter fencing, cyber security assessment/mitigation and wireless networking expansion.


U.S. Department of Homeland Security

Washington, D.C. 20472


David St. Pierre

Manatee County Port Authority 300 Tampa Bay Way

Suite 1

Palmetto, FL 34221 - 6608


Re: Grant No.EMW-2021-PU-00292


Dear David St. Pierre:


Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2021 Port Security Grant Program has been approved in the amount of $1,055,843.00. As a condition of this award, you are required to contribute a cost match in the amount of $351,948.00 of non-Federal funds, or 25 percent of the total approved project costs of $1,407,791.00.


Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award:



Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. In order to establish acceptance of the award and its terms, please follow these instructions:

Step 1: Please log in to the ND Grants system at https://portal.fema.gov.


Step 2: After logging in, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select the Application sub-menu, and then click the link for "Award Offer Review" tasks. This link will navigate you to Award Packages that are pending review.


Step 3: Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the award. Please save or print the Award Package for your records.


System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular, your organization's name, address, DUNS number, EIN and banking information. Please ensure that the DUNS number used in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided in the SAM; therefore, it is imperative that the information is correct. The System for Award Management is located at http:// www.sam.gov.


If you have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS) know as soon as possible. This will help us to make the necessary updates and avoid any interruptions in the payment process.


ROBERT ALLEN FARMER Signatory Authority

image

Award Letter

Wed Sep 01 00:00:00 GMT 2021


U.S. Department of Homeland Security

Washington, D.C. 20472


AGREEMENT ARTICLES

Port Security Grant Program


GRANTEE: Manatee County Port Authority

PROGRAM: Port Security Grant Program

AGREEMENT NUMBER: EMW-2021-PU-00292-S01


TABLE OF CONTENTS


Article I Summary Description of Award


Article II Limited English Proficiency (Civil Rights Act of 1964, Title VI)


Article III Universal Identifier and System of Award Management


Article IV Americans with Disabilities Act of 1990


Article V SAFECOM


Article VI Rehabilitation Act of 1973


Article VII National Environmental Policy Act


Article VIII Acknowledgement of Federal Funding from DHS


Article IX USA PATRIOT Act of 2001


Article X Age Discrimination Act of 1975


Article XI Civil Rights Act of 1964 - Title VI


Article XII Notice of Funding Opportunity Requirements


Article XIII Trafficking Victims Protection Act of 2000 (TVPA)


Article XIV Non-Supplanting Requirement


Article XV Drug-Free Workplace Regulations


Article XVI Federal Leadership on Reducing Text Messaging while Driving


Article XVII DHS Specific Acknowledgements and Assurances

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Agreement Articles

Article XVIII Best Practices for Collection and Use of Personally Identifiable Information


Article XIX Civil Rights Act of 1968


Article XX Debarment and Suspension


Article XXI Activities Conducted Abroad


Article XXII Energy Policy and Conservation Act


Article XXIII Procurement of Recovered Materials


Article XXIV Terrorist Financing


Article XXV Hotel and Motel Fire Safety Act of 1990


Article XXVI Duplication of Benefits


Article XXVII Fly America Act of 1974


Article XXVIII Reporting of Matters Related to Recipient Integrity and Performance


Article XXIX Lobbying Prohibitions


Article XXX False Claims Act and Program Fraud Civil Remedies


Article XXXI Federal Debt Status


Article XXXII Nondiscrimination in Matters Pertaining to Faith-Based Organizations


Article XXXIII Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX


Article XXXIV Copyright


Article XXXV Reporting Subawards and Executive Compensation


Article XXXVI Use of DHS Seal, Logo and Flags


Article XXXVII Whistleblower Protection Act


Article XXXVIII Assurances, Administrative Requirements, Cost Principles, Representations and Certifications


Article XXXIX Patents and Intellectual Property Rights

Article XL Funding Hold: Environmental Planning and Historic Preservation (EHP) Compliance Hold


Article XLI Prior Approval for Modification of Approved Budget


Article XLII Disposition of Equipment Acquired Under the Federal Award


Article XLIII Port Security Grant Program Performance Goal


Article XLIV Acceptance of Post Award Changes


Article XLV Applicability of DHS Standard Terms and Conditions to Tribes


Article XLVI Environmental Planning and Historic Preservation (EHP) Review


Article I - Summary Description of Award


The terms of the approved Investment Justification(s) and Budget Detail Worksheet(s) submitted by the recipient are incorporated into the terms of this Federal award, subject to the additional description and limitations stated in this Agreement Article and the limitations stated in subsequent reviews by FEMA of the award budget. Post-award documents uploaded into ND Grants for this award are also incorporated into the terms and conditions of this award, subject to any limitations stated in subsequent approvals by FEMA of changes to the award. Investments not listed in this Agreement Article are not approved for funding under this award.


Investment 1: Perimeter Fencing Sustainment - Phase 2 is fully funded for $534,960. Investment 2: Wireless Networking/Camera Expansion is fully funded for $333,383. Investment 3: Cyber Security Assessment and Mitigations is fully funded for $187,500.


Article II - Limited English Proficiency (Civil Rights Act of 1964, Title VI)


Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance- published-help-department- supported-organizations-provide-meaningful-access-people- limited and additional resources on http://www.lep.gov.


Article III - Universal Identifier and System of Award Management


Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference.


Article IV - Americans with Disabilities Act of 1990


Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as amended at 42 U.S.C. sections 12101- 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities.


Article V - SAFECOM


Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.


Article VI - Rehabilitation Act of 1973

Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112 (1973), (codified as amended at 29 U.S.C. section 794,) which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.


Article VII - National Environmental Policy Act


Recipients must comply with the requirements of the National Environmental Policy Act of 1969 (NEPA), Pub. L. 91-190 (1970) (codified as amended at 42 U.S.C. section 4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans.


Article VIII - Acknowledgement of Federal Funding from DHS


Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.


Article IX - USA PATRIOT Act of 2001


Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107-56, which amends 18

U.S.C. sections 175-175c.


Article X - Age Discrimination Act of 1975


Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (1975) (codified as amended at Title 42, U.S. Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance.


Article XI - Civil Rights Act of 1964 - Title VI


Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. section 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7.


Article XII - Notice of Funding Opportunity Requirements


All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO.


Article XIII - Trafficking Victims Protection Act of 2000 (TVPA)


Recipients must comply with the requirements of the government-wide financial assistance award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. section 7104. The award term is located at 2 C.F.R. section 175.15, the full text of which is incorporated here by reference.


Article XIV - Non-Supplanting Requirement


Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources.


Article XV - Drug-Free Workplace Regulations


Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2

C.F.R. Part 3001, which adopts the Government-wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug-Free Workplace Act of 1988 (41 U.S.C. sections 8101-8106).

Article XVI - Federal Leadership on Reducing Text Messaging while Driving


Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government.


Article XVII - DHS Specific Acknowledgements and Assurances


All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff.


  1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS.

  2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance.

  3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports.

  4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

  5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award or, for State Administrative Agencies, thirty (30) days from receipt of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency. After the initial submission for the first award under which this term applies, recipients are required to provide this information once every two (2) years if they have an active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials,

to CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool.


The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline.


Article XVIII - Best Practices for Collection and Use of Personally Identifiable Information


Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance at http://www.dhs.gov/xlibrary/assets/ privacy/privacy_pia_guidance_june2010.pdf and Privacy Template at https://www.dhs.gov/sites/default/files/publications/ privacy_pia_template 2017.pdf as useful resources respectively.


Article XIX - Civil Rights Act of 1968


Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. 90-284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. section 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and

ground-floor units in buildings without elevators)-be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.)


Article XX - Debarment and Suspension


Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities.


Article XXI - Activities Conducted Abroad

Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.


Article XXII - Energy Policy and Conservation Act


Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94- 163 (1975) (codified as amended at 42 U.S.C. section 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.


Article XXIII - Procurement of Recovered Materials


States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. section 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection

Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition.


Article XXIV - Terrorist Financing


Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.


Article XXV - Hotel and Motel Fire Safety Act of 1990


In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225a, recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as amended at 15 U.S.C. section 2225.)


Article XXVI - Duplication of Benefits


Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by

federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.


Article XXVII - Fly America Act of 1974


Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. section 41102) for international air transportation of people and property to the extent that such service is available, in

accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. section 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.


Article XXVIII - Reporting of Matters Related to Recipient Integrity and Performance


If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.


Article XXIX - Lobbying Prohibitions


Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification.

Article XXX - False Claims Act and Program Fraud Civil Remedies


Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. sections 3801-3812, which details the administrative remedies for false claims and statements made.)


Article XXXI - Federal Debt Status


All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.)


Article XXXII - Nondiscrimination in Matters Pertaining to Faith-Based Organizations


It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith-based organizations in individual DHS programs.


Article XXXIII - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX


Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. 92-318 (1972) (codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at C.F.R. Part 17 and 44

C.F.R. Part 19.


Article XXXIV - Copyright


Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.


Article XXXV - Reporting Subawards and Executive Compensation


Recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions.


Article XXXVI - Use of DHS Seal, Logo and Flags


Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.


Article XXXVII - Whistleblower Protection Act


Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.C section 2409, 41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310.


Article XXXVIII - Assurances, Administrative Requirements, Cost Principles, Representations and Certifications


DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances - Non-Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions.


DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002.

By accepting this agreement, the recipient and its executives, as defined in 2 C.F.R. section 170.315, certify that the recipient's policies are in accordance with OMB's guidance located at 2 C.F.R. Part 200, all applicable federal laws, and relevant Executive guidance.


Article XXXIX - Patents and Intellectual Property Rights


Recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. section 401.14.


Article XL - Funding Hold: Environmental Planning and Historic Preservation (EHP) Compliance Hold


This award includes work, such as ground disturbance, that triggers an Environmental Planning and Historic Preservation (EHP) compliance review. A funding hold is placed on the following investments/projects, and the recipient is prohibited from obligating, expending, or drawing down funds under this award in the amount of $1,055,843 in support of the following investments/ projects, with a limited exception for any approved costs associated with the preparation, conduct, and completion of required EHP reviews. Please refer to the applicable NOFO and Preparedness Grants Manual (PGM) for further information on EHP requirements and other applicable program guidance, including FEMA Information Bulletin No. 404.


Investment 1: Perimeter Fencing Sustainment - Phase 2 : $534,960. Investment 2: Wireless Networking/Camera Expansion : $333,383. Investment 3: Cyber Security Assessment and Mitigations : $187,500.


To release this hold, the recipient is required to obtain the required FEMA EHP compliance approval for this project pursuant to the FY 2021 PSGP NOFO and PGM. Failure to comply with this condition may jeopardize your ability to access and expend federal funds for the investments/projects listed above. Please contact your FEMA GPD Headquarters Preparedness Officer to receive specific guidance regarding EHP compliance.


If you have questions about this funding hold or believe it was placed in error, please contact the FEMA GPD Headquarters Preparedness Officer or Program Analyst.


Article XLI - Prior Approval for Modification of Approved Budget


Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R. section 200.308. FEMA is also utilizing its discretion to impose an additional restriction under

2 C.F.R. section 200.308(f) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved. You must report any deviations from your FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval.


Article XLII - Disposition of Equipment Acquired Under the Federal Award


When original or replacement equipment acquired under this award by the recipient or its subrecipients is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313.


Article XLIII - Port Security Grant Program Performance Goal


In addition to the Performance Progress Report (PPR) submission requirements outlined in the Preparedness Grants Manual, recipients must demonstrate how the grant-funded project addressed the capability gaps identified in their vulnerability assessment or other relevant documentation or sustains existing capabilities per the FEMA-approved Investment Justification. The capability gap reduction or capability sustainment must be addressed in the PPR, Section 10. Performance Narrative.


Article XLIV - Acceptance of Post Award Changes


In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the

award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@fema.dhs.gov if you have any questions.


Article XLV - Applicability of DHS Standard Terms and Conditions to Tribes


The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence

to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.


Article XLVI - Environmental Planning and Historic Preservation (EHP) Review


DHS/FEMA funded activities that may require an EHP review are subject to the FEMA Environmental Planning and Historic Preservation (EHP) review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires recipient to comply with all federal, state, and local laws.


DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/ FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and, any other applicable laws and Executive Orders. To access the FEMA EHP screening form and instructions, go to the DHS/FEMA website at: https://www.fema.gov/media-library/assets/documents/90195. In order to initiate EHP review of your project(s), you must

complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD) along with all other pertinent project information. The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive order, regulations, and policies.


If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archeological resources are discovered, applicant will immediately cease work in that area and notify the pass-through entity, if applicable, and DHS/FEMA.



BUDGET COST CATEGORIES


Personnel


$0.00

Fringe Benefits


$0.00

Travel


$0.00

Equipment


$827,030.00

Supplies


$0.00

Contractual


$580,761.00

Construction


$0.00

Indirect Charges


$0.00

Other


$0.00

Obligating Document for Award/Amendment

1a. AGREEMENT NO. EMW-2021-PU-00292-S01

2. AMENDMENT NO.

***

3. RECIPIENT NO.

510202754

4. TYPE OF ACTION AWARD

5. CONTROL NO. WX04676N2021T

6. RECIPIENT NAME AND ADDRESS

Manatee County Port Authority

300 Tampa Bay Way Suite 1

Palmetto, FL, 34221 - 6608

7. ISSUING FEMA OFFICE AND ADDRESS

FEMA-GPD

400 C Street, SW, 3rd floor Washington, DC 20472-3645

POC: 866-927-5646

8. PAYMENT OFFICE AND ADDRESS FEMA Finance Center

430 Market Street

Winchester, VA 22603

9. NAME OF RECIPIENT PROJECT OFFICER David St. Pierre

PHONE NO. 9417226621

10. NAME OF FEMA PROJECT COORDINATOR Central Scheduling and Information Desk

Phone: 800-368-6498

Email: Askcsid@dhs.gov


11. EFFECTIVE DATE OF THIS ACTION

09/01/2021

12. METHOD OF PAYMENT PARS

13. ASSISTANCE ARRANGEMENT Cost Reimbursement

14. PERFORMANCE PERIOD

From: To:

09/01/2021 08/31/2024

Budget Period

09/01/2021 08/31/2024

1 5. DESCRIPTION OF ACTION

a. (Indicate funding data for awards or financial changes)

PROGRAM NAME ACRONYM

CFDA NO.

ACCOUNTING DATA (ACCS CODE)

XXXX-XXX-XXXXXX- XXXXX-XXXX-XXXX-X

PRIOR TOTAL AWARD

AMOUNT AWARDED THIS ACTION

+ OR (-)

CURRENT TOTAL AWARD

CUMULATIVE NON- FEDERAL COMMITMENT


Port Security Grant Program

97.056

2021-FA-GC01-P410- -4101-D

$0.00

$1,055,843.00

$1,055,843.00

See Totals




$0.00

$1,055,843.00

$1,055,843.00

$351,948.00

b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A

16 a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS

DOCUMENT TO FEMA (See Block 7 for address)

Port Security Grant Program recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records.

16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN

This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above.

17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)

,

DATE

18. FEMA SIGNATORY OFFICIAL (Name and Title)


SHENAUZ SUBRINA WONG , Assistance Officer

DATE

Tue Aug 17 00:40:38 GMT

2021

September 16, 2021


CONSENT

AGENDA ITEM 4.F: REQUEST FOR QUALIFICATIONS WAREHOUSE 6

MODERNIZATION RANKING


BACKGROUND:


The Port Authority has initiated Design Criteria Consultant Professional Services Request for Qualifications (RFQ) associated with the Warehouse 6 Modernization project. This process has been conducted in accordance with Chapter 287.055 Florida Statutes, the Consultants’ Competitive Negotiation Act. There were no responses received from the initial advertisement and the RFQ was readvertised on August 13, 2021. One response was received from Stantec Consulting Services Inc. (Stantec).


The Evaluation Committee consisting of George F. Isiminger, P.E., Senior Director of Engineering, Planning, and Environmental Affairs, Clyde Joseph, Staff Engineer, Abby Lindecamp, Deputy Director of Business Administration & Finance, and Denise Tuck, Del Monte Fresh Produce Terminal Manager, had no objections to Stantec. Recommendation is to approve Stantec for certification and authorization to negotiate a contract for the project.


ATTACHMENT: N/A


COST AND FUNDING SOURCE:


N/A until contracts are negotiated.


CONSEQUENCES IF DEFERRED:


Delay in negotiations of contracts for engineering services on Warehouse 6 Modernization project


LEGAL COUNSEL REVIEW: Yes


RECOMMENDATION:


Move to approve Stantec Consulting Services Inc. for Warehouse 6 Improvement project professional services as recommended by the Evaluation Committee and authorize negotiation of the contract to be brought back to the Port Authority for approval.

September 16, 2021


CONSENT

AGENDA ITEM 4.G.: STANTEC INTERMODAL CONTAINER YARD

PROFESSIONAL SERVICES AUTHORIZATION


BACKGROUND:


On February 26, 2019, the Authority approved Stantec Consulting Services Inc. (Stantec) for the engineering of the intermodal container yard expansion in the amount of $373,578 plus

$40,000 contingency. The plans were updated for additional refrigerated plugs in the north plot of the container yard for $32,060 of the contingency. Request is to approve $107,150 for additional engineering related to Port staff request to further expand the project scope including additional container yard areas to the east and additional curbed refrigerator-plug islands. The project is funded 50% by FDOT.


ATTACHMENT:


Professional Services Authorization (PSA) No. 21-03


COST AND FUNDING SOURCE:


FDOT grant funding of $53,575 or 50% and Port cash in the amount of $53,575 or 50%.


CONSEQUENCES IF DEFERRED:


Delay in project revisions

LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

Move to approve and authorize the Chairman to execute Professional Services Authorization

(PSA) No. 21-03 to Stantec in the amount of $107,150 for revisions to the intermodal container yard expansion project, subject to the review and approval of FDOT.

21-03

PROFESSIONAL SERVICES AUTHORIZATION (PSA) NO.                


Pursuant to the Port Manatee Professional Engineering Services Contract for Intermodal Container Yard Improvements dated March 12, 2019 between the Manatee County Port Authority, hereinafter referred to as the “Authority”, and


Stantec Consulting Services, Inc.,


hereinafter referred to as the “Consultant”, the Authority hereby authorizes and the Consultant hereby agrees to perform the hereinafter identified professional services for the project, facility or program identified as:


Intermodal Container Yard Improvements”.


The professional services and additional terms hereby authorized by the Authority and agreed to by the Consultant are set forth in the attached proposal dated May 24, 2021, for the above entitled project, facility or program.


The total fees and expenses for these professional services must not exceed:


$107,150.


DATED:                                    


MANATEE COUNTY PORT AUTHORITY CONTRACT MANAGER

George F. Isiminger, P.E.

By:                                                           Senior Director of Engineering,

Executive Director Planning & Environmental Affairs CONSULTANT

By:                                                              


Hamid Sahebkar, P.E., Principal

Stantec

Name, Title:                                                

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Stantec Consulting Services Inc.

777 S Harbour Island Boulevard Suite 600, Tampa FL 33602-5729


PROFESSIONAL SERVICES PROPOSAL


To: Mr. George F. Isiminger, P.E.

Senior Director of Planning, Engineering and Environmental Affairs Port Manatee

300 Tampa Bay Way Palmetto, FL 34221


From:                                                                      

Hamid Sahebkar, PE Principal


Date: May 24, 2021


SUBJECT: Request for Additional Services – ASR-3 Addition of Alternative Areas Intermodal Cargo Yard Improvements Port Manatee

Palmetto, Florida


OVERVIEW


  1. Manatee County Port Authority, a political subdivision of the State of Florida (Client) (hereinafter the "Authority" or the "Port") is proposing to expand the existing Intermodal Yard. Port has contracted Stantec Consulting Services Inc. (Stantec) to provide professional services for the above referenced Project. Stantec team proposes to provide Civll Engineering, and related services in support of the proposed project.


  2. Due to project requirements, Client has requested additional services to be provided by the team.


  3. The original project limits included 2 alternative areas to be constructed to the east. Client decided to not proceed with these alternatives at the time of contracting. Stantec team revised drawings and reissued accordingly. Client has asked the contractor to re-price these 2 alternatives to be constructed as part of the current contract. Additionally, Client has requested addition of the Reefer Islands to these alternatives. This additional work adds time to the current construction schedule and requires revision and re-assemblage of the plans by Stantec team.


  4. At the Client’s request, the configuration of Alternatives 1 and 2 will be revised to be as shown on the attached Exhibit A.


  5. Modification of the permits are not anticipated. However, Stantec will reach out to the permitting agencies to confirm if any modifications or documentation will be required. Should a formal modification become necessary, Stantec will review the scope of work with the Client for additional services considerations.


  6. To deliver these Alternatives, the construction schedule is estimated to be extended by four (4) to six (6) months.


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    May 24, 2021

    Attn: Mr. George F. Isiminger, P.E.

    Page 2 of 3


    Reference: Intermodal Cargo Yard Improvements – Port Manatee -ASR-2


  7. The tasks below include the associated construction support services for the extended services and duration during construction.


SCOPE OF SERVICES


230 Construction Support Services


233 Additional Construction Support Services


Stantec will provide the additional services required during construction for the duration of the extended construction schedule.


410 Container Yard Expansion Alternatives


411 Container Yard Expansion Alternative 1


Revise the plans previously prepared to add the Alternative 1 expansion area and associate improvements. The revise plans will reflect the changes that have been made to the base bid plans. The revise drawings will include all sheets that are within the limits of Alternative 1 area.


These plans will provide both option of including the reefers islands or not.


412 Container Yard Expansion Alternative 2


Revise the plans previously prepared to add the Alternative 2 expansion area and associate improvements. The revise plans will reflect the changes that have been made to the base bid plans. The revise drawings will include all sheets that are within the limits of Alternative 1 area.


These plans will provide both option of including the reefers islands or not.


701.3 Moffatt & Nichole Alt 1/2


Refer to enclosed Attachment D-c for the proposed Additional Scope of Services by Moffatt & Nichol.


702.3 S&ME Alt 1/2


Refer to enclosed Attachment E-c for the proposed Additional Scope of Services by S&ME.



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May 24, 2021

Attn: Mr. George F. Isiminger, P.E.

Page 3 of 3


Reference: Intermodal Cargo Yard Improvements – Port Manatee -ASR-2


FEES


The Fees for the providing these services are as follows



ACTIVITY


FEE TYPE


Activity Fee

TASK

DESCRIPTION



230

Construction Support Services



232

Additional CSS

Fixed

$16,970


Subtotal 230


$16,970

410

ASR 3- Addition of Alternates



411

Yard Expansion Alt 1

Fixed

$14,760

412

Yard Expansion Alt 2

Fixed

$10,020


Subtotal Task 410


$24,780

701.3

M&N



701.31

M&N Parcel 200 Reefers/ Alt 1

Fixed

$25,700

701.32

M&N Parcel 300 Reefers/ Alt 2

Fixed

$15,200

701.33

M&N Additional CSS

Fixed

$6,000


Subtotal Task 701.3

Fixed

$46,900

702.3

S&ME



702.31

S&ME Alt 1

Fixed

$9,250

702.32

S&ME Alt 2

Fixed

$9,250


Subtotal Task 702.3

Fixed

$18,500





TOTAL ASR-3 - Alternative 1 *

Fixed

$63,270

TOTAL ASR-3 - Alternative 2 *

Fixed

$43,880

TOTAL ASR-3


$107,150



Attachments: Exhibit A

D-c” - Moffatt & Nichol “E-c” – S&ME


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CARGO YARD EXPANSION • MASTER PLAN FIG-005 .;

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May 14, 2021

501 E. Kennedy Blvd, Suite 1910

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Tampa, FL 33602


(813) 258-8818

www.moffattnichol.com


Stantec

777 S Harbour Island Boulevard Suite 600 Tampa FL 33602-5729


Attn: Hamid Sahebkar, PE

Subject: Additional Services Request

Port Manatee Intermodal Cargo Yard

Dear Hamid:

Working with Stantec to design the Port Manatee Intermodal Cargo Yard Expansion has resulted in great solutions for Port Manatee that offers flexibility for future development as well as economy to meet the current construction budget. Throughout the course of designing the project, Moffatt & Nichol (M&N) has worked closely with Port Manatee to provide an electrical design to maximize the number of refrigerated plugs to be constructed in this awarded phase, while including infrastructure provisions for future refrigerated plugs.

Port Manatee has requested additional refrigerated plugs be integrated into the ongoing Intermodal Cargo Yard Expansion project, utilizing the electrical infrastructure provisions included in the previous design efforts. Per previous direction from Port Manatee, M&N has separated the additional electrical design tasks into design for the “200” and “300” parcels to include the conduit, switchgear, cable, and receptacles for a full build-out of the identified area. These tasks are outlined as follows.


TASK 1 –PARCEL 200 REFRIGERATED PLUG ADDITIONS

This task includes efforts to revise the electrical distribution system design to include the refrigerated plugs in the “200” parcel rows 3 through 6 as shown outlined in red in the attached exhibit. The following represents the major tasks M&N will need to perform to complete the revised design as requested by Port Manatee.

Scope of Work

constrains) in the “200” and “300” parcels is by the contractor and excluded from Tasks 1 & 2.

Schedule

The schedule to complete Task 1 and/or Task 2 is six (6) weeks from Port Manatee notice to proceed.

Fee

The fee for Tasks 1 and 2 are outlined below. The fee for task 2 is predicated on the completion of Task 1 and reuse of CADD elements developed for Task 1.


TASK

FEE

Task 1 – PARCEL 200 REFRIGERATED PLUG ADDITIONS

$25,700

Task 2 – PARCEL 300 REFRIGERATED PLUG ADDITIONS

$15,200

Task 3 – ADDITIONAL CONSTRUCTION SUPPORT SERVICES

$6,000

TOTAL

$46,900


We look forward to the opportunity to continue to collaborate with Stantec and Port Manatee on this important expansion project. Please let me know if you have any questions or comments.


Sincerely,

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MOFFATT & NICHOL


Michael Herrman, PE Vice President


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Page 4

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May 4, 2021


Stantec

777 South Harbour Island Boulevard, Suite 600 Tampa, Florida 33602


Attention: Mr. Hamid Sahebkar, P.E.


Reference: Proposal for Additional Geotechnical Engineering Services Port Manatee Intermodal Cargo Yard Improvements Palmetto, Florida

S&ME Project No. 14984-19-001 Dear Mr. Sahebkar:

S&ME Inc. is pleased to submit this proposal to provide additional geotechnical engineering services for the

above-referenced project, which will include the performance of construction related services. This proposal presents our understanding of the project requirements, a proposed scope of services, and an anticipated fee for these services.


This proposal is solely intended for the services described below. Use of this proposal and resulting documents, including the final deliverables, is limited to the above referenced project and client. No other use is authorized by S&ME, Inc.


S&ME appreciates the opportunity to be of service to you. If you have any questions regarding the outlined scope of services, or if we may be of further assistance, please do not hesitate to contact us.


Sincerely,


S&ME, Inc.


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Philip J. Erbland, P.E. William L. Fox, P.E.

Principal Engineer Senior Engineer


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May 4, 2021 2

S&ME TABLE 1

Port Manatee Container Terminal Expansion S&ME, Inc.

1484-19-001

CONSTRUCTION SERVICES SCOPE - BID ALT 1

PROJECT ESTIMATE SUMMARY

==== ========================= ======== ========== ======== ======== ======== ======== ======= =========== PROFESSIONAL SERVICES

------- ----------------- Principal Senior Proj. Proj. Staff DRAFT ACCT./

TASK Eng. Proj. Eng. Eng. III Eng. I Eng. III W.P. TASK NO. DESCRIPTION $210.00 $185.00 $165.00 $125.00 $95.00 $65.00 $50.00 SUBTOTAL

Item Number

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1 Construction Support 50.0 $9,250.00 SUMMARY OF HOURS 0 50 0 0 0 0 0

TOTAL PERSONNEL HOURS = 50

CONSTRUCTION PROFESSIONAL SERVICES TOTAL = $9,250.00

======== ======== ======== ======= ===========

S&ME TABLE 2

Port Manatee Container Terminal Expansion S&ME, Inc.

1484-19-001

CONSTRUCTION SERVICES SCOPE - BID ALT 2

PROJECT ESTIMATE SUMMARY

==== ========================= ======== ========== ======== ======== ======== ======== ======= =========== PROFESSIONAL SERVICES

------- ----------------- Principal Senior Proj. Proj. Staff DRAFT ACCT./

TASK Eng. Proj. Eng. Eng. III Eng. I Eng. III W.P. TASK NO. DESCRIPTION $210.00 $185.00 $165.00 $125.00 $95.00 $65.00 $50.00 SUBTOTAL

Item Number

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1 Construction Support 50.0 $9,250.00 SUMMARY OF HOURS 0 50 0 0 0 0 0

TOTAL PERSONNEL HOURS = 50

CONSTRUCTION PROFESSIONAL SERVICES TOTAL = $9,250.00

======== ======== ======== ======= ===========

September 16, 2021


CONSENT

AGENDA ITEM 4.H.: DELETION OF PORT ASSETS BACKGROUND:

Several old, obsolete assets which are no longer in use and are uneconomical to upgrade or repair are considered surplus and should be removed from the Manatee County Port Authority Fixed Assets Listing. The surplus assets will be offered for public bid, auctioned, destroyed and/or E-scrapped.


ATTACHMENT:


Asset Deletion - September 16, 2021


COST AND FUNDING SOURCE:


N/A.


CONSEQUENCES IF DEFERRED:


Delay in updating property records.


LEGAL REVIEW: N/A


RECOMMENDATION:


Remove assets as listed on the attached Asset Deletion – September 16, 2021, from the Fixed Assets Listing.

Asset Deletion - September 16, 2021




Serial/VIN#

Date Purchased

Cost

Remaining Book Value

Status

Remarks

Asset #

Description





18791

Fenders

Berth 9

9/4/1981

$ 6,029.42

$ -

Obsolete

Surplus/Scrap

50668

Copeland compressor

06j62822R

2/28/2007

$ 5,800.00

$ -

Obsolete

Surplus/Scrap

50669

Copeland compressor

07A62096R

2/28/2007

$ 7,500.00

$ -

Obsolete

Surplus/Scrap

55241

Laptop, HP Elite Book

CND1210YJL

7/5/2011

$ 1,981.48

$ -

Obsolete

Surplus/Scrap

55442

Workstation, Dell Precision

1RPQMQ1

9/1/2011

$ 16,939.79

$ -

Obsolete

Surplus/Scrap

56577

Printer, EDI secure DCP360i

126V4846

9/1/2011

$ 3,984.53

$ -

Obsolete

Surplus/Scrap

56662

Camera, Bosch VG5-724-ECE2

777640002

1/31/2013

$ 2,333.87

$ 350.07

Not Working

Surplus/Scrap

56664

Camera, Bosch VG5-724-ECE2

777640013

1/31/2013

$ 2,333.87

$ 350.07

Not Working

Surplus/Scrap

56667

Camera, Bosch VG5-724-ECE2

777640001

1/31/2013

$ 2,333.87

$ 350.07

Not Working

Surplus/Scrap

56668

Camera, Bosch VG5-724-ECE2

7776400003

1/31/2013

$ 2,333.87

$ 350.07

Not Working

Surplus/Scrap

56701

Printer, DCP 360

166V4967

1/31/2013

$ 3,741.95

$ -

Obsolete

Surplus/Scrap

58588

Camera, AXIS Q6044 PTZ

00408CFB7A46

9/16/2014

$ 3,500.50

$ 1,050.15

Obsolete

Surplus/Scrap

September 16, 2021


CONSENT

AGENDA ITEM 4.I.: MOBILE HARBOR CRANES RETROFIT


BACKGROUND:


The Authority purchased a Gottwald mobile harbor crane in 2008 and another in 2010. The growth in container volumes has resulted in substantial increases in the use of both cranes. To extend the life of the cranes approximately 10 years and enhance the performance of the aging cranes, it is recommended that the hoisting and slewing be upgraded and the drives for the boom cable reel be replaced by state-of-the-art drives. Konecranes submitted a proposal in the amount of $130,460 per crane. The lead time for engineering and parts is approximately 40 weeks. Request is to approve the retrofit of the Port’s two Gottwald mobile harbor cranes.


ATTACHMENTS:


Konecranes Offer


COST AND FUNDING SOURCE:


Port cash


CONSEQUENCES IF DEFERRED:


Delay in upgrading the cranes


LEGAL COUNSEL REVIEW: Yes


RECOMMENDATION:


Move to approve a purchase order to Konecranes, Inc. for the retrofit of the two Port-owned Gottwald mobile harbor cranes in the total amount of $260,920, subject to Konecranes, Inc. acceptance of the Port’s legal counsel’s revised terms and conditions.


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Konecranes Inc., 4912 Old Louisville Road, Suite 302, Garden City, GA 31408 Tel 912.965.0275 www.konecranes.com

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Konecranes Inc., 4912 Old Louisville Road, Suite 302, Garden City, GA 31408

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Konecranes Inc., 4912 Old Louisville Road, Suite 302, Garden City, GA 31408 Tel 912.965.0275 www.konecranes.com


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Konecranes Inc., 4912 Old Louisville Road, Suite 302, Garden City, GA 31408 Tel 912.965.0275 www.konecranes.com


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Konecranes Inc., 4912 Old Louisville Road, Suite 302, Garden City, GA 31408 Tel 912.965.0275 www.konecranes.com


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Konecranes Inc., 4912 Old Louisville Road, Suite 302, Garden City, GA 31408 Tel 912.965.0275 www.konecranes.com


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Konecranes Inc., 4912 Old Louisville Road, Suite 302, Garden City, GA 31408 Tel 912.965.0275 www.konecranes.com


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Konecranes Inc., 4912 Old Louisville Road, Suite 302, Garden City, GA 31408 Tel 912.965.0275 www.konecranes.com


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Konecranes Inc., 4912 Old Louisville Road, Suite 302, Garden City, GA 31408 Tel 912.965.0275 www.konecranes.com

September 16, 2021


AGENDA ITEM 5.: DEL MONTE FRESH PRODUCE LEASE RENEWAL

AND WAREHOUSE 6 AMENDMENT


BACKGROUND:


Del Monte Fresh Produce, N.A., Inc. (Del Monte) entered into a lease agreement with the Authority in 1988. The original lease has had four amendments with the fourth amendment expiring on August 31, 2021. A new lease effective September 1, 2021, includes additional warehouses, the option for Del Monte to lease and make improvements in warehouse 7 for a ripening room, and other negotiated terms for the warehouses and refrigerated plugs. The term of the lease is five years with two (2) five (5) year renewal options.


In addition, the Warehouse No. 6 Modernization Agreement is amended to update the provisions relating to the term of the lease.


ATTACHMENTS


  1. Lease Agreement Between Manatee County Port Authority and Del Monte Fresh Produce N.A., Inc. – TO BE PROVIDED

  2. First Amendment to Warehouse No. 6 Modernization Agreement – TO BE PROVIDED


COST AND FUNDING SOURCE:


N/A.


CONSEQUENCES IF DEFERRED:


Delay in execution of the lease and the amendment

LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

Move to approve and authorize the Chairman to execute:

  1. Lease Agreement Between Manatee County Port Authority and Del Monte Fresh Produce N.A., Inc.

  2. First Amendment Warehouse No. 6 Modernization Agreement between the Port

Authority and Del Monte Fresh Produce N.A., Inc.