A meeting of the Manatee County Port Authority will be held during a meeting of the Board of County Commissioners of Manatee County Tuesday, November 19, 2019, at 1:30 pm, or as soon as is practicable, in the Patricia M. Glass Commission Chambers on the first floor of the County Administrative Center at 1112 Manatee Avenue West, Bradenton, Florida


image

MANATEE COUNTY PORT AUTHORITY AGENDA

November 19, 2019 – 1:30 pm


The Manatee County Port Authority may take action on any matter during this meeting, including those items set forth within this agenda. The chairperson, at the option of the chairperson, may take business out of order if the chairperson determines that such a change in the agenda’s schedule will expedite the business of the Port Authority.


CALL TO ORDER

Public Comments


  1. Consent Agenda


  2. Purchase of Capital Equipment


  3. Drop Trailer Lot Contract Award


Executive Director Comments Public Comments Commissioner Comments

According to Section 286.0105, Florida Statutes, any person desiring to appeal any decision made by the Port Authority with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.

Vanessa Baugh, Chairman

Priscilla Whisenant-Trace, 1st Vice-Chairman; Reggie Bellamy, 2nd Vice-Chairman; Betsy Benac, 3rd Vice-Chairman; Stephen R. Jonsson, Member;

Misty Servia, Member; Carol Whitmore, Member

November 19, 2019


  1. CONSENT AGENDA


    1. Warrant Listing


    2. Minutes October 22, 2019


    3. Budget Resolution


    4. Berth Rehabilitation Additional Engineering Services


    5. Amendment to the Public Transportation Grant Agreement – Continued Berth Rehabilitation


    6. Amendment to the Public Transportation Grant Agreement – Railroad Improvements


    7. Pavement Improvements Tax Savings Change Order

Manatee County Port Authority Warrant (Check) Listing

10/14/2019 to 11/07/2019


AP

XXXXXXX

V019302

ABBOTT, PAUL SCOTT

1,031.25

AP

XXXXXXX

V023321

AMERICAN EXPRESS TRAVEL RELATE

27.92

AP

XXXXXXX

V002036

ANCHOR HOUSE

2,500.00

AP

XXXXXXX

V113719

APEX OFFICE PRODUCTS INC

119.47

AP

XXXXXXX

P000270

APPICE, MATTHEW

125.17

AP

XXXXXXX

V013140

AT AND T MOBILITY

47.56

AP

XXXXXXX

V023501

AT AND T TELECONFERENCE SERVIC

20.23

AP

XXXXXXX

V002730

BANK OF AMERICA

246.34

AP

XXXXXXX

V004571

BATTERY USA INC

376.50

AP

XXXXXXX

V170611

BOYD INSURANCE AGENCY INC

852.00

AP

XXXXXXX

V173024

BRADENTON HERALD, THE

602.00

AP

XXXXXXX

V007624

BRIGHT HOUSE

1,425.25

AP

XXXXXXX

V202222

CALLAGHAN ENTERPRISES INC, DAN

3,938.05

AP

XXXXXXX

P000322

CARNELL, DELISA J

61.75

AP

XXXXXXX

V006422

COMMERCIAL FIRE AND COMMUNICAT

841.00

AP

XXXXXXX

V010815

CRIME STOPPERS OF MANATEE CTY

250.00

AP

XXXXXXX

V200106

CSX TRANSPORTATION

2,386.00

AP

XXXXXXX

V006291

DEX IMAGING INC

563.54

AP

XXXXXXX

V022096

ENTECH

419.00

AP

XXXXXXX

V022096

ENTECH

419.00

AP

XXXXXXX

V022096

ENTECH

1,350.00

AP

XXXXXXX

V323190

FASTENAL COMPANY

5.56

AP

XXXXXXX

V324212

FEDERAL EXPRESS CORPORATION

70.47

AP

XXXXXXX

V020901

FIRKINS CHRYSLER JEEP DODGE

1,338.16

AP

XXXXXXX

V017457

FL DEPT OF ECONOMIC OPPORTUNIT

175.00

ZP

XXXXXXX

L333009

FLEET PRODUCTS

324.70

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

63,992.24

AP

XXXXXXX

V019619

FLORIDA POWER AND LIGHT COMPAN

22,491.39

AP

XXXXXXX

V016922

FLORIDA SEAPORTS COUNCIL INC

33,000.00

AP

XXXXXXX

V021937

FRONTIER COMMUNICATIONS OF FLO

2,450.94

AP

XXXXXXX

V020807

GENUINE AUTOMOTIVE

357.77

AP

XXXXXXX

V006728

GOVCONNECTION INC

2,247.00

AP

XXXXXXX

V385628

GRAINGER INC, W W

14.78

AP

XXXXXXX

V385628

GRAINGER INC, W W

64.20

ZP

XXXXXXX

L387610

GRAVELY OF BRADENTON

41.50

AP

XXXXXXX

V022245

GUYS HAULING AND DUMPSTER SERV

60.00

WT

XXXXXXX

V020386

HANCOCK BANK

29,253.12

AP

XXXXXXX

V023500

HOME DEPOT CREDIT SERVICES

306.73

AP

XXXXXXX

V896015

INTERISK CORPORATION

112.50

AP

XXXXXXX

V487310

JEFFCOAT INC

192.00

AP

XXXXXXX

V000060

JH WILLIAMS OIL CO INC

1,426.29

AP

XXXXXXX

V000060

JH WILLIAMS OIL CO INC

1,889.15

AP

XXXXXXX

V493800

JOHNSON PRINTING

125.64

AP

XXXXXXX

V015114

JOHNSTONE SUPPLY

439.14

AP

XXXXXXX

V015693

LAKEWOOD RANCH BUSINESS ALLIAN

325.00

AP

XXXXXXX

P000333

LEE, BRUCE A

61.75

OH_Warrant_List_BCC_Vend 1

Manatee County Port Authority Warrant (Check) Listing

10/14/2019 to 11/07/2019


AP

XXXXXXX

V000423

LEWIS LONGMAN AND WALKER PA

14,777.77

AP

XXXXXXX

V018272

LIGHT BULB DEPOT OF TAMPA

120.00

AP

XXXXXXX

V013723

LOGISTEC USA INC

7,000.00

AP

XXXXXXX

V022184

LOUIS PRYOR SUPPLY INC

77.55

AP

XXXXXXX

V022184

LOUIS PRYOR SUPPLY INC

389.23

AP

XXXXXXX

V004489

LOWES HOME CENTER INC

76.70

AP

XXXXXXX

V024291

MACKAY COMMUNICATIONS INC

422.55

AP

XXXXXXX

V625403

MAINTENANCE TOO PAPER CO INC

381.12

AP

XXXXXXX

V625403

MAINTENANCE TOO PAPER CO INC

377.65

AP

XXXXXXX

V627027

MANATEE CHAMBER OF COMMERCE

595.00

AP

XXXXXXX

V004140

MANATEE COUNTY PUBLIC WORKS DE

1,155.12

UT

XXXXXXX

V004140

MANATEE COUNTY PUBLIC WORKS DE

7,605.71

AP

XXXXXXX

V627108

MANATEE PRINTERS INC

717.00

AP

XXXXXXX

V021692

MANATEE RIVERSIDE ROTARY CLUB

125.00

AP

XXXXXXX

V000259

MANATEE SPORTS UNLIMITED

1,055.58

AP

XXXXXXX

V023345

MCGRIFF SEIBELS AND WILLIAMS I

110,441.50

AP

XXXXXXX

V025109

MORRIS, EDMOND R

667.58

AP

XXXXXXX

V017759

MOWERS INC

58.10

AP

XXXXXXX

V682112

NEAL, SHEILA

160.60

AP

XXXXXXX

V696537

NORTHSIDE AUTO PARTS

485.00

AP

XXXXXXX

V696537

NORTHSIDE AUTO PARTS

142.12

AP

XXXXXXX

V696537

NORTHSIDE AUTO PARTS

440.01

AP

XXXXXXX

V025892

OCEANSIDE PROMOTIONS

725.54

AP

XXXXXXX

V020673

OREILLY AUTO PARTS

276.90

AP

XXXXXXX

V010854

P & T FILTER SALES INC

91.95

AP

XXXXXXX

V747100

PROFESSIONAL AIR BALANCING INC

1,500.00

AP

XXXXXXX

V748180

PUBLIX SUPER MARKET

234.48

AP

XXXXXXX

V019469

RAILINC CORPORATION

250.00

AP

XXXXXXX

V025907

SHORT LINE DATA SYSTEMS INC

6,406.36

AP

XXXXXXX

V025907

SHORT LINE DATA SYSTEMS INC

4,800.00

AP

XXXXXXX

V015633

SIEMENS INDUSTRY INC

1,515.00

AP

XXXXXXX

V018549

SONITROL

528.00

AP

XXXXXXX

P000213

ST PIERRE, DAVID M

20.00

AP

XXXXXXX

V018137

STANTEC CONSULTING SERVICES IN

85,071.38

AP

XXXXXXX

V018137

STANTEC CONSULTING SERVICES IN

9,925.00

AP

XXXXXXX

V018137

STANTEC CONSULTING SERVICES IN

3,877.80

WT

XXXXXXX

V874841

STATE OF FLA DEPT OF REVENUE

13,634.44

AP

XXXXXXX

V014101

SYNERGY LIGHTING SUPPLY

199.00

AP

XXXXXXX

V906395

TERRY SUPPLY COMPANY

19.80

AP

XXXXXXX

V009667

VERIZON WIRELESS

1,547.35

AP

XXXXXXX

V021915

WEBTIVITY MARKETING AND DESIGN

65.00

AP

XXXXXXX

V961411

WEST FLORIDA SUPPLY CO

115.19

AP

XXXXXXX

V019987

WIMAUMA AUTO PARTS INC

228.46


image

image

Total warrants (checks) for period reported 456,669.60

image

OH_Warrant_List_BCC_Vend 2


Present were:

MANATEE COUNTY PORT AUTHORITY REGULAR MEETING

COUNTY ADMINISTRATIVE CENTER

1112 Manatee Avenue West Bradenton, Florida October 22, 2019

Meeting video link: https://www.youtube.com/channel/UCUlgjuGhS-qV966RU2Z7AtA

Vanessa Baugh, Chairman

Priscilla Whisenant Trace, First Vice-Chairman Reggie Bellamy, Second Vice-Chairman

Betsy Benac, Third Vice-Chairman Misty Servia

Carol Whitmore

Absent was:

Stephen R. Jonsson

Also present were:

David Sanford, Port Authority Deputy Executive Director Jennifer R. Cowan, Port Authority Attorney

Susan Flowers, Accounting Manager, Clerk of the Circuit Court Julie Jensvold, Finance, Clerk of the Circuit Court

Vicki Tessmer, Board Records Supervisor, Clerk of the Circuit Court Amy Beck, Clerk I, Clerk of the Circuit Court

image Chairman Baugh called the meeting to order at 11:19 a.m.

PUBLIC COMMENT

image There being no public comment, Chairman Baugh closed public comment.

AGENDA PA20191022DOC001

  1. CONSENT AGENDA PA20191022DOC002

    A motion was made by Member Trace, seconded by Member Servia, and carried 6 to 0 with Member Jonsson absent, to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda

    1. WARRANT LIST

      Accepted Warrant Listing from September 9, 2019, to October 13, 2019

    2. MINUTES

      PA20191022DOC003

      Approved minutes of September 19, and October 8, 2019 PA20191022DOC004

    3. BUDGET RESOLUTION

      Adopted Budget Resolution PA-20-03 PA20191022DOC005

    4. 2020 HOLIDAY AND PAY DATE SCHEDULE

      Approved the schedule of holidays and pay dates for the Manatee County Port Authority for calendar year 2020. PA20191022DOC006

    5. CERTIFICATION OF LANDS

      Executed the Certification of Lands from Manatee County Port Authority to the U.S Army of Corps of Engineers (USACE) PA20191022DOC007

  2. ADDITIONAL DREDGING/BERTH AREAS

image David Sanford, Port Authority Deputy Executive Director, reviewed the dredging needed

PA MB 19-20/4

OCTOBER 22, 2019 (Continued)


for maintenance in the berth areas at Port Manatee. The best option was piggybacking off of the USACE Dredging Bid because of the $200,000 cost savings.


image A motion was made by Member Benac and seconded by Member Trace, to execute a Memorandum of Agreement between the USACE and the Manatee County Port Authority for Additional Dredging in connection with Dredging of the Manatee Harbor, Florida Navigation Project.

The motion carried 6-0 with Member Jonsson absent. PA20191022DOC008

EXECUTIVE DIRECTOR COMMENTS

image David Sanford, Port Authority Deputy Executive Director


PUBLIC COMMENTS

image There being no public comment, Chairman Baugh closed public comment.

ADJOURN

There being no further business, Chairman Baugh adjourned the meeting at 11:25 a.m.

Minutes Approved:


PA MB 19-20/5

November 19, 2019


CONSENT

AGENDA ITEM 1.C: BUDGET RESOLUTION BACKGROUND:

This resolution budgets $819,658 for a drop trailer lot that will be utilized as a dedicated area for the storage of chassis and trailers.


ATTACHMENT:


Budget Resolution PA-20-06.


COST AND FUNDING SOURCE:


Port cash of $819,658


CONSEQUENCES IF DEFERRED:


Delay in budget allocations.


LEGAL COUNSEL REVIEW: N/A


RECOMMENDATION:


Move to adopt Budget Resolution PA-20-06.

RESOLUTION PA-20-06 AMENDING THE ANNUAL BUDGET

FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2019-2020


WHEREAS, Florida Statutes 129.06, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:


  1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.


  2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.


  3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.


NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2019-2020 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:


Item No.

Batch ID No.

Reference No.

1

BAALB1919A

BU20200117


ADOPTED with a quorum present and voting this the 19th day of November, 2019.


ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY

CLERK OF CIRCUIT COURT


image

By:

BUDGET ADMENDMENT RESOLUTION NO. PA-20-06 AGENDA DATE: November 19, 2019


1) Fund: Port Cash Section: Drop Trailer Lot

Description: Budgets $819,658 for the drop trailer lot.


Batch ID: BAALB1919A Reference: BU20200117

November 19, 2019


CONSENT

AGENDA ITEM 1.D.: BERTH REHABILITATION ADDITIONAL

ENGINEERING SERVICES


BACKGROUND:


On May 17, 2018, the Authority approved Professional Services Authorization (PSA) No. 18-05 to RS&H, Inc., in the amount of $303,643.00 for inspection of certain berths, design of repairs and bidding and construction phase services. A bid opening was held on September 6, 2019, for the repair of berths 6 and 7. Two bids were received both of which were over the project budget. As such, the project will be redesigned to incorporate the maximum repairs within the specified budget. Request is to approve an additional

$18,482.00 for the revised bid documents and associated bid tasks.


ATTACHMENT:


Scope of Services to rescope and rebid berths 6 and 7


COST AND FUNDING SOURCE:


FDOT grant funding of $13,861.50 or 75% and SIB loan in the amount of $4,620.50 or 25%, each.


CONSEQUENCES IF DEFERRED:


Delay in berth inspections and reports


LEGAL COUNSEL REVIEW: Yes


RECOMMENDATION:


Move to approve an additional $18,482.00 to RS&H for the revised bid documents and associated bid tasks, subject to the review and approval of FDOT.

November 19, 2019


CONSENT

AGENDA ITEM 1.C: BUDGET RESOLUTION BACKGROUND:

This resolution budgets $819,658 for a drop trailer lot that will be utilized as a dedicated area for the storage of chassis and trailers.


ATTACHMENT:


Budget Resolution PA-20-06.


COST AND FUNDING SOURCE:


Port cash of $819,658


CONSEQUENCES IF DEFERRED:


Delay in budget allocations.


LEGAL COUNSEL REVIEW: N/A


RECOMMENDATION:


Move to adopt Budget Resolution PA-20-06.

RESOLUTION PA-20-06 AMENDING THE ANNUAL BUDGET

FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2019-2020


WHEREAS, Florida Statutes 129.06, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:


  1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.


  2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.


  3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.


NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2019-2020 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:


Item No.

Batch ID No.

Reference No.

1

BAALB1919A

BU20200117


ADOPTED with a quorum present and voting this the 19th day of November, 2019.


ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY

CLERK OF CIRCUIT COURT


image

By:

BUDGET ADMENDMENT RESOLUTION NO. PA-20-06 AGENDA DATE: November 19, 2019


  1. Fund: Port Cash Section: Drop Trailer Lot

    Description: Budgets $819,658 for the drop trailer lot.


    Batch ID: BAALB1919A Reference: BU20200117



    RS&H

    1715 N Westshore Blvd

    Suite 600

    Tampa, FL 33607


    0 B13-289-5550

    F 813-289-0263

    rsandh.com


    November 11, 2019


    Mr. George Isiminger, P.E.

    Senior Director of Planning, Engineering and Environmental Affairs Manatee County Port Authority

    300 Tampa Bay Way Palmetto, Florida 34221


    Dear Mr. Isiminger,


    In reference to your requirement to provide additional services to rescope and re-bid the Docks Inspection and Repair project, please find attached proposal.


    PROJECT DESCRIPTION


    Manatee County Port Authority (MCPA) has secured the services of RS&H, Inc. to provide engineering design for repairs of Berths 6 & 7. In order to rescope and re-bid the project to get it within the budgeted amount, additional engineering services are required.


    SCOPE OF SERVICES


    image

    Proposed changes include the following: see attached. Project Schedule:

    Project will be completed within 60 days of NTP for these additional services. Price:

    This is a lump sum agreement. Total fee for this effort is $18,482.00 as shown on attachment "A". RS&H looks forward to the opportunity to continue to support the MCPA.

    Sincerely,

    #J

    Michael S. Dixon, PE

    Vice President, Transportation-Infrastructure


    RS&H , Inc

    FL Ctrt. Nos S620AAC001886• B26000956LCC000210

    SCOPE OF SERVICES

    Additional Services for Purchase Order PA 005081 to rescope and re-bid

    For

    Docks Inspection and Repair 2018

    PORT MANATEE

    Manatee County, Florida

    PROJECT DESCRIPTION

    The intent of the overall project is to provide dock inspection at Berth 6 and Berth 7 gantry piers, inspection for the TransMontaigne impressed current cathodic protection system, and inspection at the dock face walls for Berths 7-10. The project will be re-designed to incorporate maximum repairs within a specified budget. RS&H, Inc. is the CONSULTANT and Manatee County Port Authority is the AUTHORITY as referenced in this scope of services.


    SECTION 3 – SCOPE OF ADDITIONAL PROFESSIONAL SERVICES


    Task 1 – Project Administration and Management

    1. Meetings The following management meetings will occur during the project:

      1. Meeting to review specifications and drawing updates to revised scope.


    2. Progress Reports The CONSULTANT shall provide the AUTHORITY with monthly progress reports.


    3. AUTHORITY Review and Comment The CONSULTANT shall provide responses to the AUTHORITY’s comments no later than fourteen (14) calendar days after receiving the final comments for revised bid documents.


    4. Project Scheduling The CONSULTANT shall prepare a revised project schedule for additional services work.


    5. Project Schedule The CONSULTANT will complete all work within 30 days of notice to proceed (NTP). This includes five (5) workdays for AUTHORITY review and comment of the updates.


Task 1 Deliverables:


Bid Support Services

The CONSULTANT shall provide bid support services that include preparation of electronic bid documents, provide agenda and attend pre-bid meeting site visit, respond to request for information, and review bids with letter of recommendation.


  1. Assumptions:

    1. All design progress meetings will be via conference call.

    2. Pre-bid meeting and site visit to be conduct on same day.

    3. AUTHORITY will coordinate with Port Attorney for acceptance of revised front- end contract documents for approval.

    4. AUTHORITY will review updates within five (5) workdays and provide comment for incorporation.


      Task 2 – Deliverables:

      • Revised bid documents for review and comment;

      • Revised engineer’s probable cost of construction;

      • Electronic Bid Documents;

      • Pre-bid agenda and meeting minutes;

      • Bid review and recommendation letter.


      END SCOPE OF SERVICES



      10/23/19 Port Manatee – Docks Inspection and Repair Add Services

      PG. 2 of 2

      Attachment "A" - Estimate of Work Effort & Fee Proposal

      Consultant:

      RS& H, Inc.

      Date Prepared:

      October 11, 2019

      Job Description:

      Port Manatee Berths 6 & 7 Additional Services for Scope Revision and Re-bid

      Contract:






      Project Officer


      Project Manager


      Senior Enginner


      Designer


      Clerical


      Total Man Hours by Activity


      Total Fees


      Comments

      Work Element / Activity






      Berths 6 & 7 Repair Scope Revision and Re-bid Additional Services








      Review viedo/Field notes/contractor VE to revise scope


      4

      8



      12

      $2,380.00


      Update drawings

      1

      2

      12

      24


      39

      $5,706.00


      Update cost estimate


      2

      6



      8

      $1,560.00


      Update to Specificaitons


      7

      7


      4

      18

      $3,182.00


      Re-Bidding support


      12

      12


      3

      27

      $5,154.00


      Task 1 Total Hours

      1

      27

      45

      24

      7

      104

      $17,982.00


      Total for Additional Services

      $276

      $6,075

      $8,325

      $2,760

      $546




      Unit Prices

      $276.00

      $225.00

      $185.00

      $115.00

      $78.00













      Expenses $500.00

      Total for Additional Services Fee $18,482.00

      image

      November 19, 2019


      CONSENT

      AGENDA ITEM 1.E: AMENDMENT TO THE PUBLIC

      TRANSPORTATION GRANT AGREEMENT – CONTINUED BERTH REHABILITATION


      BACKGROUND:


      The Florida Department of Transportation (FDOT) has agreed to additional participation in the funding of $119,949 for the continued berth rehabilitation project and has provided the attached Amendment to the Public Transportation Grant Agreement (PTGA). As a condition of the grant, the Port is obligated to contribute 25% (or $39,983), bringing the total project costs to $2,000,000. To enter into the agreement, FDOT requires that the Port Authority adopt a resolution specifically approving the PTGA Amendment and authorizing the execution of the PTGA Amendment on behalf of the Port Authority by specifically designated officials.


      ATTACHMENT:


      Resolution PA-20-04 and the State of Florida Department of Transportation Amendment to the Public Transportation Grant Agreement


      COST AND FUNDING SOURCE:


      Total for the project is $1,500,000 FDOT and $500,000 Port.


      CONSEQUENCES IF DEFERRED:


      Delay in execution of the PTGA Amendment


      LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:


      Move to adopt Resolution PA-20-04 authorizing the execution of an Amendment to Public Transportation Grant Agreement with the Florida Department of Transportation for continued berth rehabilitation.


      Financial Project Number

      433457-1-94-04


      PA-20-04


      A RESOLUTION BY THE MANATEE COUNTY PORT AUTHORITY APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION


      WHEREAS, the State of Florida Department of Transportation (Department) has offered to enter into an Amendment to the Public Transportation Grant Agreement with the Manatee County Port Authority (Port Authority) to provide Department participation in the berth rehabilitation project, and


      WHEREAS, the Port Authority has the authority to enter into said Amendment to the Public Transportation Grant Agreement with the Department, and it is expedient and in the best interests of this Port Authority to approve and authorize the execution of the Amendment to the Public Transportation Grant Agreement.


      NOW THEREFORE BE IT RESOLVED by the Manatee County Port Authority

      that:


      1. The State of Florida Department of Transportation Amendment to the Public Transportation Grant Agreement, identified as Financial Project Number 433457- 1-94-04 wherein the Department agrees to a maximum participation in the amount of

        $1,500,000 is approved. The Chairman of the Port Authority, or, in the absence of the Chairman, any Vice Chairman of the Port Authority, is authorized to execute the Amendment to the Public Transportation Agreement on behalf of the Port Authority.


      2. The Clerk of the Circuit Court of Manatee County, Florida, is authorized to cause two copies of this resolution to be certified for delivery to the Florida Department of Transportation.


ADOPTED with a quorum present and voting this the 19th day of November, 2019. ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT

CLERK OF CIRCUIT COURT AUTHORITY


image

By: Chairman

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PUBLIC TRANSPORTATION AMENDMENT TO THE PUBLIC TRANSPORTATION

image

Amendme nt No.: 01

01-973-

7399

Federal Award Date:

Agency DUNS Number:

Contract Number: G1B91

FLAIR Category: 088794

Object Code: 751000 Org. Code: 55012020129

Vendor Number: VF596000727160

Federal Number/Federal Award

-,-------------,, Identification Number (FAIN) - Transit only:

AGREEMENT

Fonn 725-000-03

STRATEGIC

DEVELOPMENT

occ 02/19


FinancialProject Number(s): Fund(s):

(item-seg ment-phase-sequence)

_4_33_4-'5_7-_1_-9_4_-0'-4 Work Activity Code/Function:

PORT

..:::2'--'-15..c...-



N/A

55.005

Seaport Grant Program

NIA

CFDA Number:

CFDA Title: CSFA Number: CSFA Title:

THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment") is made

and entered into on ,b and between the State of Florida, Department of Transportation ("Department"), and Manatee County Port Authority, ("Agency"),co llectively referred to as the "Parties."


RECITALS


WHEREAS, the Department and the Agency on 8/23/2019 (date original Agreement entered) entered into a Public Transportation Grant Agreement ("Agreement").


WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.


NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows:


  1. Amendment Description. The project is amended to increase the Department's financial participation in Port Manatee's berth rehabilitation and reconstruction initiative.


    image

  2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply):


    Aviation

    2Sa Seaports Transit lntermodal

    Rail Crossing Closure

    Match to Direct Federal Funding (Aviation or Transit)

    (Note: Section 15 and Exhibit G do not apply to federally matched funding)

    Other


  3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: Exhibit A: Project Description and Responsibilities

    2Sa Exhibit B: Schedule of Financial Assistance

    *Exhibit B1: Deferred Reimbursement Financial Provisions

    *Exhibit B2: Advance Payment Financial Provisions

    *Exhibit C: Terms and Conditions of Construction Exhibit D: Agency Resolution

    Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements


    1 of 4

    STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

    PUBLIC TRANSPORTATION AMENDMENT TO THE PUBLIC TRANSPORTATION

    AGREEMENT

    Fonn 725-000-03 STRATEGIC DEVELOPMENT

    OGC 02/19


    *Exhibit G: Financial Assistance (Single Audit Act)

    *Additional Exhibit(s):


  4. Project Cost

The estimated total cost of the Project is X increased/_ decreased by $159,932 bringing the revised total cost of the project to $2,000.000.


The Department's participation is increased/_ decreased by $119,949 . The Department agrees to participate in the Project cost up to the maximum amount of $1,500,000, and, additionally the Department's participation in the Project shall not exceed 75.00% of the total eligible cost of the Project.


Except as modified, amended, or changed by this Amendment, ali of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect.


IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.



AGENCY Manatee County Port Authority


By: _ Name: Vanessa Baugh

Title: Chairwoman


STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION


By: Name: John Kubler, P.E.

Title: Director of Transportation Development


STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION ; ·

image

  1. /':!Jhl I Ci

    Legal Review:


    image


    1. of4

      STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

      PUBLIC TRANSPORTATION GRANT AGREEMENT EXHIBITS

      Fonn 725-000-02 STRATEGIC DEVELOPMENT

      OGC09m


      EXHIBIT B


      Schedule of Financial Assistance


      FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:


      1. Fund Type and Fiscal Year:


        Financial Managemen t Number

        Fund

        Type

        FLAIR

        Category

        State

        Fiscal Year

        Object Code

        CSFA/ CFDA

        Number

        CSFA/CFDA Title or Funding Source Description

        Funding Amount

        433457-1-94-04

        PORT

        088794

        2020

        751000

        55.005

        Seaport Grant Program

        $1,380,051

        433457-1-94-04

        LF

        088794

        2020

        -

        -

        -

        $460,017

        433457-1-94-04

        PORT

        088794

        2020

        751000

        55.005

        Seaport Grant Program

        $119,949

        433457-1-94-04

        LF

        088794

        2020

        -

        -

        -

        $39,983


        Total Financial Assistance

        $2,000,000


      2. Estimate of Project Costs by Grant Phase:


      Phases*

      State

      Local

      Federal

      Totals

      State

      %

      Local

      %

      Federal

      %

      Land Acquisition

      $0

      $0

      $0

      $0

      0.00

      0.00

      0.00

      Planning

      $0

      $0

      $0

      $0

      0.00

      0.00

      0.00

      Environmental/Design/Construction

      $1,500,000

      $500,000

      $0

      $2,000,000

      75.00

      25.00

      0.00

      Capital Equioment

      $0

      $0

      $0

      $0

      0.00

      0.00

      0.00

      Match to Direct Federal Funding

      $0

      $0

      $0

      $0

      0.00

      0.00

      0.00

      Mobility Management

      $0

      $0

      $0

      $0

      0.00

      0.00

      0.00

      (Transit Only)

      ·-

      --- - - ·



      ---



      Totals

      $1,500,000

      $0

      $2,000,000




      $500,000

      *Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement.


      BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:


      I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached.


      image

      image

      Keith Robbins

      image


      Sign I D atef


    2. of4

      STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

      PUBLIC TRANSPORTATION GRANT AGREEMENT EXHIBITS

      Fonn 725-000-02 STRATEGIC DEVELOPMENT

      OGC 09/19


      EXHIBITG


      STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT ACT)


      THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES:-

      Awarding Agency: Florida Department of Tiansportation

      State Project Title: Seaport Grant Program

      CSFA Number: 55.005

      *Award Amount: $1,500,000


      *The award amount may change with amendments


      Specific project information for CSFA Number 55.005 is provided at: https://apps.fldfs.com/fsaa/searchCatalog.aspx


      COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT:


      State Project Compliance Requirements for CSFA Number 55.005 are provided at: https://apps.fldfs.com/fsaa/searchCompliance.aspx


      The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsa/compliance.aspx


      image

    3. of4

November 19, 2019


CONSENT

AGENDA ITEM 1.F: AMENDMENT TO THE PUBLIC

TRANSPORTATION GRANT AGREEMENT – RAILROAD IMPROVEMENTS


BACKGROUND:


The Florida Department of Transportation (FDOT) has agreed to additional participation in the funding of $26,168 for the railroad upgrade and improvement project and has provided the attached Amendment to the Public Transportation Grant Agreement (PTGA). As a condition of the grant, the Port is obligated to contribute 50% (or an additional

$26,168), bringing the total project costs to $654,470. To enter into the agreement, FDOT requires that the Port Authority adopt a resolution specifically approving the PTGA Amendment and authorizing the execution of the PTGA Amendment on behalf of the Port Authority by specifically designated officials.


ATTACHMENT:


Resolution PA-20-05 and portions of the State of Florida Department of Transportation Amendment to the Public Transportation Grant Agreement


COST AND FUNDING SOURCE:


Total for the project is $327,235 FDOT and $327,235 Port.


CONSEQUENCES IF DEFERRED:


Delay in execution of the PTGA Amendment


LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:


Move to adopt Resolution PA-20-05 authorizing the execution of an Amendment to the Public Transportation Grant Agreement with the Florida Department of Transportation for railroad upgrade and improvements.


Financial Project Number

444887-1-94-01


PA-20-05


A RESOLUTION BY THE MANATEE COUNTY PORT AUTHORITY APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION


WHEREAS, the State of Florida Department of Transportation (Department) has offered to enter into an Amendment to the Public Transportation Grant Agreement with the Manatee County Port Authority (Port Authority) to provide Department participation in the railroad upgrade and improvement project, and


WHEREAS, the Port Authority has the authority to enter into said Amendment to the Public Transportation Grant Agreement with the Department, and it is expedient and in the best interests of this Port Authority to approve and authorize the execution of the Amendment to the Public Transportation Grant Agreement.


NOW THEREFORE BE IT RESOLVED by the Manatee County Port Authority

that:


  1. The State of Florida Department of Transportation Amendment to the Public Transportation Grant Agreement, identified as Financial Project Number 444887- 1-94-01 wherein the Department agrees to a maximum participation in the amount of

    $327,235 is approved. The Chairman of the Port Authority, or, in the absence of the Chairman, any Vice Chairman of the Port Authority, is authorized to execute the Amendment to the Public Transportation Agreement on behalf of the Port Authority.


  2. The Clerk of the Circuit Court of Manatee County, Florida, is authorized to cause two copies of this resolution to be certified for delivery to the Florida Department of Transportation.


ADOPTED with a quorum present and voting this the 19th day of November, 2019. ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT

CLERK OF CIRCUIT COURT AUTHORITY


image

By: Chairman

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PUBLIC TRANSPORTATION AMENDMENT TO THE PUBLIC TRANSPORTATION

image

Amendment No.: 01 01-973-

7399

Federal Award Date:

Agency DUNS Number:

G1890

NIA

FLAIR Category: 088794

Object Code: 751000 Org. Code: 55012020129

Vendor Number: VF596000727160

Federal Number/Federal Award

Identification Number (FAIN) - Transit only:

AGREEMENT

Fonn 725-000--03 STRATEGIC DEVELOPMENT

OGC 02/19


Financial Project Number(s): Fund(s):

(Item-segment-phase-sequence)

_44_4_8_8_7_-1_-9_4_-0_1 Work Activity Code/Function:

PORT

--"2'-'-1..c...5



NIA

55.005

Seaport Grant Program

Contract Number:

CFDA Number:

CFDA Title: CSFA Number: CSFA Title:

THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment") is made

and entered into on ,by and between the State of Florida, Department of Transportation ("Department"), and Manatee County Port Authority, ("Agency") ,collectively referred to as the "Parties."


RECITALS


WHEREAS, the Department and the Agency on 8/23/2019 (date original Agreement entered) entered into a Public Transportation Grant Agreement ("Agreement').


WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.


NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows:


  1. Amendment Description. The project is amended to increase the Department's financial participation in Port Manatee's railroad upgrade and replacement initiative.


  2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply):


    Aviation

    2S. Seaports Transit lntermodal

    Rail Crossing Closure

    Match to Direct Federal Funding (Aviation or Transit)

    image

    (Note: Section 15 and Exhibit G do not apply to federally matched funding)

    Other


  3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: Exhibit A: Project Description and Responsibilities

    2S. Exhibit B: Schedule of Financial Assistance

    *Exhibit 81: Deferred Reimbursement Financial Provisions

    *Exhibit B2: Advance Payment Financial Provisions

    *Exhibit C: Terms and Conditions of Construction Exhibit D: Agency Resolution

    Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements


    1 of 4

    STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

    PUBLIC TRANSPORTATION AMENDMENT TO THE PUBLIC TRANSPORTATION

    AGREEMENT

    Fonn 725-000-03 STRATEGIC DEVELOPMENT

    OGC02/19


    *Exhibit G: Financial Assistance (Single Audit Act)

    *Additional Exhibit(s):


  4. Project Cost.

The estimated total cost of the Project is increased/ _ decreased by $52,336 bringing the revised total cost of the project to $654,470.


The Department's participation is increased/_ decreased by $26,168. The Department agrees to participate in the Project cost up to the maximum amount of $327,235, and, additionally the Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the Project.


Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect.


IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.



AGENCY Manatee County Port Authority


By: _ Name: Vanessa Baugh

Title: Chairwoman


STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION


By : Name: John Kubler, P.E.

Title: Director of Transportation Development


STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION J

, ,. t i-,,)'J );ri

Legal Review: _ _ _ _ _ _ _ _ _ _ _ "



image



image

  1. of 4

    STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

    PUBLIC TRANSPORTATION GRANT AGREEMENT EXHIBITS

    Form 725-000-02 STRATEGIC DEVELOPMENT

    OGC 09/19


    EXHIBIT B


    Schedule of Financial Assistance


    FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:


    1. Fund Type and Fiscal Year:


      Financial Management Number

      Fund

      Type

      FLAIR

      Category

      State

      Fiscal Year

      Object Code

      CSFA/ CFDA

      Number

      CSFA/CFDA Title or Funding Source Description

      Funding Amount

      444887-1-94-01

      PORT

      088794

      2020

      751000

      55.005

      Seaport Grant Program

      $301,067

      444887-1-94-01

      LF

      088794

      2020

      -

      -

      -

      $301,067

      444887-1-94-01

      PORT

      088794

      2020

      751000

      55.005

      Seaport Grant Program

      $26,168

      444887-1-94-01

      LF

      088794

      2020

      -

      -

      -

      $26 ,168


      Total Financial Assistance

      $654,470


    2. Estimate of Project Costs by Grant Phase:


    Phases*

    State

    Local

    Federal

    Totals

    State

    %

    Local

    %

    Federal

    %

    Land Acquisition

    $0

    $0

    $0

    $0

    0.00

    0.00

    0.00

    PlanninQ

    $0

    $0

    $0

    $0

    0.00

    0.00

    0.00

    Environmental/DesiQn/Construction

    $327,235

    $327,235

    $0

    $654,470

    50.00

    50.00

    0.00

    Capital Equipment

    $0

    $0

    $0

    $0

    0.00

    0.00

    0.00

    Match to Direct Federal FundinQ

    $0

    $0

    $0

    $0

    0.00

    0.00

    0.00

    Mobility Management (Transit Only)

    $0

    $0

    $0

    $0

    0.00

    0.00

    --

    0.00

    Totals

    $327,235

    $327,235

    $0

    $654.470



    image

    *Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement.


    BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:


    Ds;z

    I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached .


    Keith Robbins



    image

    Signa



  2. of4

    STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

    PUBLIC TRANSPORTATION GRANT AGREEMENT EXHIBITS

    Fonn 725-000-02 STRATEGIC DEVELOPMENT

    OGC 09/19


    EXHIBIT G


    STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT ACT)



    THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES:-

    Awarding Agency: Florida Department of Transportation

    State Project Title: Seaport Grant Program

    CSFA Number: 55.005

    *Award Amount: $327,235


    *The award amount may change with amendments


    Specific project information for CSFA Number 55.005 is provided at: https://apps.fldfs.com/fsaa/searchCatalog.aspx



    COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT:


    State Project Compliance Requirements for CSFA https://apps.fldfs.com/fsaa/searchComplianc.aespx

    Number 55.005 are provided at:


    The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsaa/complianc.easpx


    image

  3. of4

November 19, 2019


CONSENT

AGENDA ITEM 1.G: PAVEMENT IMPROVEMENTS TAX SAVINGS CHANGE ORDER


BACKGROUND:


On September 19, 2019, the Authority awarded the contract for pavement improvements to Pepper Contracting Services (Pepper) in the amount of $3,719,788. The original contract price included sales tax for the purchase of construction materials. Change Order No. 01 allows the Port Authority to take advantage of provisions of Section 212.08(6), Florida Statutes and Rule 12-A-1.094, Florida Administrative Code, to pay for materials directly thus allowing sales tax cost savings. Pepper’s contract is decreased $324,410 and Angelo’s Recycled Materials PO is entered for

$306,000, resulting in savings of $18,410.


ATTACHMENT:


  1. Change Order No. 01 to the Pepper Contracting Services contract for sales tax savings resulting in a decrease of 324,410.

  2. Purchase order in amount of $306,000 to Angelo’s Recycled Materials for the direct purchase of crushed concrete.


COST AND FUNDING SOURCE:


Net decrease of $18,410


CONSEQUENCES IF DEFERRED:


Delay in purchase of project construction materials

LEGAL COUNSEL REVIEW: Pending RECOMMENDATION:


Move to approve Change Order No. 01 to the contract between the Manatee County Port Authority and Pepper Contracting Services for road improvements to provide for sales tax savings of a net decrease of $18,410; approve the issuance of a purchase order to Angelo’s Recycled Materials in the amount of $306,000 for the direct purchase of construction materials, subject to FDOT review and approval.

CHANGE ORDER NO.: 01


Owner: Engineer: Contractor: Project: Contract Nam e:

Manatee County Port Authority Terracon

Pepper Contracting

Port Manatee Pavement Improvements

Owner's Project No.: Engineer's Project No.: Cont ract or ' s Project No.:

Date Issued: Effective Date of Change Order:

The Contract is modified as follows upon execution ofthis Change Order: Description:

Sales Tax Exemption Purchase

Attachments:



Original Contract Price:


$ $3,719,788.00

Original Contract Times: Substantial Completion:

Ready for final payment:

[Increase] [Decrease] from previously approved Change Orders No. 1 to No. [Number of previous Change Order] :


$ 0.00

[Increase] [Decrease] from previously approved Change Orders No.1 to No. [Number of previous Change Order]:

Substantial Completion:

Ready for final payment:

Contract Price prior to this Change Order:


$ $3,719,788.00

Contract Times prior to this Change Order : Substantial Completion:

Ready for final payment:

[Increase] [Decrease] this Change Order :


$ $ (324,410.00)

[Increase] [Decrease] this Change Order: Substantial Completion:

Ready for final payment :

Contract Price incorporating this Change Order :


$ $ 3,395,378.00

Contract Times with all approved Change Orders: Substantial Completion:

Ready for final payment:

Change in Contract Price

Change in Contract Times

[State Contract Times as either a specific date or a number of days]


image

Recommended by Engineer (if required)

By: Title:

image

Date: \\ /14 /\C\

image

Authorized by Owner Approved by Funding Agency (if applicable)


By:

image image

Title:


image

Dat e: ------------------


image

EJCDC9 C-941, Change Order.

Copyright10 2018 National Society of Professional Eng i neers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved.

Page 1 of 1

PURCHASE ORDER


Manatee County Port Authority

300 Tampa Bay Way Palmetto, FL 34221


JOB NO. 3908


DATE 11/13/2019

image

Failure to reject this Purchase Order in writing by delivering a notice of rejection to Purchaser within seven days of receipt hereof will be deemed as acceptance of this order.

TO: Angelo's Recycled Materials 855 28th Street South

St. Petersburg, Florida 33712 Attn: Stephen Iafrate


PLEASE REMIT SHOP DRAWINGS / MIX DESIGNS UPON RECEIPT OF THIS ORDER


image

image

Project Name: Port Manatee Pavement Improvements Shipping Address: Job Site

image

Shipping Terms: Will Call

image

Payment Terms: NET 30 Days from receipt of invoice


Item Specifications By: FDOT/Port Manatee


Seller agrees and warrants that all equipment described herein complies in all respects with technical and general requirements of the plans and specifications on this project.


Ship the following merchandise subject to conditions stated herein:

Mail invoices showing order number with bills of lading attached immediately after shipment is made. Advise promptly if unable to make immediate shipment. Advice receipt and acknowledgement of this order promptly. No packing charges are allowed. Goods subject to our inspection on arrival, notwithstanding prior payment to obtain cash discount. Purchaser reserves the right of rejection due to inferior quality, workmanship or failure to comply with specifications for a period not to exceed thirty days after final permanent installation. Goods rejected will be returned with costs of freight and removal payable to purchaser in advance of re-shipment.

Return or rejected goods are not replaceable except on the written order to purchaser.


COST

CODE

QUANTITY

DESCRIPTION

PRICE

UNIT

AMOUNT


TBD


18,000.00


Crushed Concrete Base


Subtotal:

Co. Surtax (1st $5000)

State Sales Tax

Total:


NTP: 10/08/2019

Completion Date: 06/08/2020


17.000


1.00%

6.00%


TN


Percent Percent


$ 306,000.00

$ 306,000.00

$ 50.00

$ 18,360.00

$ 324,410.00

F. O. B. POINT: MATERIAL TO BE PICKED UP AND HAULED TO JOBSITE BY DANIEL MULLINS TRUCKING, INC.

SHIP ON (OR BY)

SHIP VIA:


Best Way


ACCEPTED BY: TITLE FOR: DATE


APPROVED BY: TITLE FOR: DATE


(See Conditions on Reverse Side)

Invoices Received Without Purchase Order Number Will Be Returned Unpaid.

November 19, 2019


AGENDA ITEM 2.: PURCHASE OF CAPITAL EQUIPMENT


BACKGROUND:


On August 15, 2019, the Authority adopted Budget Resolution PA-19-21 reflecting the Fiscal Year 2019-2020 budget which included $1M for various capital equipment purchases. The Port’s tractor, lift truck, work boat and backhoe are over 25 years old and are inoperable and/or obsolete. Request is to approve the aforementioned equipment for a total cost $284,580.95.


ATTACHMENT:


PURCHASE REQUISITION PORT MANATEE

300 Tampa Bay Way, Palmetto, Florida 34221 - Purchasing Department Phone #: (941) 721-2500

( Purchases over $ 500.00 )

Department: Purpose:

MAINTENANCE

Replacement of old Equipment

Date: Request by:

October 9, 2019

DEVIN

Allocation: PO # :

image


Vendor #1: Fields Equipment Company

3203 Havendale Blvd.

Winter Haven, FL 33881

Phone 863-967-0602

Contact Robert Fields

Vendor #2: Ag-Pro Company

6690 Nw 135th Lane

Chiefland, FL 32626

Phone 352-493-4121

Contact Michael Cockill

Vendor #3: Everglades Equipment

906 Us Hwy 301 N

Palmetto, FL 34221 Phone 941-722-3281

Contact Casey Horne





# 2

# 2

#3


Item

Qty

Description

Unit Cost

Unit Cost

Unit Cost

Total Cost

1

1

2019 John Deere 5100E utility tractor

$52,304.60

53,285.73

52,658.43

$52,304.60

2

1

John Deere 540M Loader

$5,631.10

5,032.72

5,355.35

$5,631.10

3

1

2019 Rhino Flex wing Rotary cutter 4155

$18,325.25

17,625.25

20,388.00

$18,325.25

4

1

Package deal discount

-$1,000.00



($1,000.00)




































Freight Charges



1




Notes:

PO TOTAL:

$75,260.95


image


Departmental Approval

Director of Operations & Maintenance

via Port Authority Approval 11/19/19

PO Approval / Authorization

Senior Director of Business Administriation & Finance

PURCHASE REQUISITION PORT MANATEE

300 Tampa Bay Way, Palmetto, Florida 34221 - Purchasing Department Phone #: (941) 721-2500

( Purchases over $ 500.00 )

Department: Purpose:

MAINTENANCE

update of equipment Used

Date: Request by:

October 16, 2019

DEVIN

Allocation: PO # :

image


Vendor #1: Ring Power

7500 26th Ct E

Sarasota, FL 34243

Vendor #2:

Vendor #3:

Phone 941-592-6866

Phone

Phone

Contact Terry Peugh

Contact

Contact


# 2

# 2 #3






































image



image

Departmental Approval Director of Operations & Maintenance


Item

Qty

Description

Unit Cost

Unit Cost

Unit Cost

Total Cost

1

1

Caterpillar 420f2xh Backhoe - USED

$51,750.00



$51,750.00

2

1

Caterpillar TL642D Lift Truck - USED

$70,000.00



$70,000.00


















































Freight Charges



1





PO TOTAL:

$121,750.00

via Port Authority Approval 11/19/19

image

PO Approval / Authorization

Senior Director of Business Administriation & Finance

PURCHASE REQUISITION PORT MANATEE

300 Tampa Bay Way, Palmetto, Florida 34221 - Purchasing Department Phone #: (941) 721-2500

( Purchases over $ 500.00 )

Department: Purpose:

MAINTENANCE GSA Bid

Utility work boat GS-07F-0159W

Date: Request by:

November 19, 2019

Devin

Allocation: PO # :

image


Vendor #1: Scully's Aluminum Boats Inc

1015 Stephensville Road

Vendor #2: GSA Bid

Vendor #3: GSA Bid

Morgan City, LA 70380



Phone 985-385-1323

Phone

Phone

Contact Shane Scully

Contact

Contact





# 2

# 2

#3


Item

Qty

Description

Unit Cost

Unit Cost

Unit Cost

Total Cost

1

1

28' aluminum work boat includes single

$78,850.00



$78,850.00



Yahama F200XB 4 stroke outboard, lights,







navigation equipment, cathodic protection,







safety equipment and shipping to Port







Manatee












2

1

Boat trailer; magic tilt model

$8,720.00



8,720.00






















Notes:

PO TOTAL:

$87,570.00


image


Departmental Approval

Director of Operations & Maintenance

via Port Authority Approval 11/19/19

PO Approval / Authorization

Senior Director of Business Administriation & Finance

November 19, 2019


AGENDA ITEM 3.: DROP TRAILER LOT CONSTRUCTION

CONTRACT AWARD


BACKGROUND:


The number of customer trailer chassis stored on Port property has grown to over 100 a day. A dedicated area for the chassis will free-up space throughout the Port and allow for better utilization in certain areas where the chassis are currently stored. On October 14, 2019, an invitation to bid was published for the grading and stabilizing of nearly five acres for the creation of a dedicated trailer and chassis lot. A bid opening was held on November 18, 2019, and five (5) companies submitted a bid. The lowest-responsive bidder is Spectrum Underground, Inc. in the amount of $819,658.00. The lot will generate revenue per Port Manatee Tariff No. 03 Item 477A which assesses a daily rate for the storage of trailers and/or containers.


ATTACHMENT:


Tabulation Sheet


COST AND FUNDING SOURCE:


$819,658.00 of Port cash


CONSEQUENCES IF DEFERRED:


Delay in project commencement

LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:


Move to approve and authorize the Chairman to execute the contract between the Manatee County Port Authority and Spectrum Underground, Inc. in the amount of $819,658.00 for all necessary labor, equipment and materials for the construction of a drop-trailer lot, subject to receipt of all contract documents and Port counsel approval.

Tabulation Sheet


A-gencyNaiv. Bid Number Bid Natv.

Bid Dat'<' B id Opffiing

?-.iar:iat* Cou.1!.ty Pon At.-thority

ITB - 1-0-2020/O1

Dtop-uai!-er Lot

11/18/2019 10:00:00 AM Es-st-em ti..tv.

CJo,,d



image image



Compa.nr

Rtspondtd

Addm .s

Bid Amount

Alt Bid Amouni

Docu.mtnb

S...t

Complete




11/18/2019

9:2; :19 AM


10145

N\V 19th St. Doral, FL 33l i2


S l ,090 ,i 94 . i0


Comp!...t-ed aoo SigMd Bid S (1TB cover pagt)

Bid Fonn

B id Bond

Su.bcom:racto::s List

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1. a ... Comtruction Gtw p, Inc.




2.


CriW.IGrwpW:


11/18/2019

9:30:01 AM


&985 Palm River Road Tampa, FL 33619


S l,i 06,i 65.15


Comp!...t-ed and Si Bid S (1TB cover pag'<)'

B id Fonn

Bid Bood

Su.bcootrv.ton List

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3.


Com:racting Sa,;r,,'ius Inc.


11/18/2019

S:55: 4i AM


6920 Aiptalt Av .

T30".pa, FL 33614


S l,2.Si , 150.00


Comp!...t-ed aoo SigMd Bid S (1TB cover pagt)

Bid Fonn

Bid Bond

Su.bcom:racton List

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4.


Sp:,cm;.m U , Int .


11/18/2019

8: 44:SS AM


5802 Ridg'<" Rd., St.iH IOI

Sara-rota, FL 34234


$ 819,658.00


Comp!":"t -edand Si Bid S (1TB cover pagt)

Bid Fonn

B id Bood

Su.bcor.tr3tt«:s List

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s.


Wooeru:lf& Som , Inc.


11/18/2019

9:43:Si AM


P.O. Box 10121

B ton, FL 34282-0121


$ 1,226,349.&4


Comp!...t-ed aoo Si Bid S (1TB cover pagt) Bid Fonn

B id Bond

Sub. contraeton List

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