A meeting of the Manatee County Port Authority will be held during a meeting of the Board of County Commissioners of Manatee County Tuesday, December 15, 2020, at 9:00 am, or as soon as is practicable, in the Longboat Key Room of the Bradenton Area Convention Center, One Haben Boulevard, Palmetto, FL
MANATEE COUNTY PORT AUTHORITY AGENDA
December 15, 2020 – 9:00 am
The Manatee County Port Authority may take action on any matter during this meeting, including those items set forth within this agenda. The chairperson, at the option of the chairperson, may take business out of order if the chairperson determines that such a change in the agenda’s schedule will expedite the business of the Port Authority.
CALL TO ORDER
Public Comments
Consent Agenda
Railroad Rehab Contract Award
Additions, Changes and/or Increases to Port Manatee Tariff No. 3
Executive Director Comments Public Comments Commissioner Comments
According to Section 286.0105, Florida Statutes, any person desiring to appeal any decision made by the Port Authority with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.
Reggie Bellamy, Interim Chairman Vanessa Baugh, Member; George Kruse, Member; James Satcher, Member; Misty Servia, Member
Kevin Van Ostenbridge, Member; Carol Whitmore, Member
CONSENT AGENDA
Warrant List
Minutes November 19, 2020
Budget Resolution
U.S. Department of Transportation Federal Railroad Administration Grant
Alpico International Lease Amendment #7
Flores Construction Change Order No. 11
RECOMMENDATION:
Move to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda items.
Manatee County Port Authority Warrant (Check) Listing
11/12/2020 to 12/06/2020
AP | XXXXXXX | V019302 | ABBOTT, PAUL SCOTT | 937.50 |
AP | XXXXXXX | V023321 | AMERICAN EXPRESS TRAVEL RELATE | 82.14 |
AP | XXXXXXX | V109681 | AMERICAN ROLL UP DOOR CO | 19,846.99 |
AP | XXXXXXX | V025322 | ANGELOS RECYCLED MATERIALS | 1,225.02 |
AP | XXXXXXX | V113719 | APEX OFFICE PRODUCTS INC | 348.65 |
AP | XXXXXXX | V023254 | ARCPOINT LABS OF SARASOTA | 80.00 |
AP | XXXXXXX | V013140 | AT AND T MOBILITY | 48.17 |
AP | XXXXXXX | V023501 | AT AND T TELECONFERENCE SERVIC | 136.16 |
AP | XXXXXXX | V004571 | BATTERY USA INC | 81.50 |
AP | XXXXXXX | V173007 | BRADENTON FUEL OIL INC | 362.18 |
AP | XXXXXXX | V009839 | BRYANT MILLER AND OLIVE PA | 5,761.00 |
AP | XXXXXXX | P000029 | CARRILLO-GUERRA, JDOLORES | 130.00 |
AP | XXXXXXX | V021377 | CINTAS CORPORATION | 442.82 |
AP | XXXXXXX | V027465 | CRISDEL GROUP INC | 207,450.00 |
AP | XXXXXXX | V006291 | DEX IMAGING INC | 197.89 |
AP | XXXXXXX | V282890 | DISCOUNT LOCK AND KEY INC | 216.00 |
AP | XXXXXXX | V022096 | ENTECH | 395.00 |
AP | XXXXXXX | V027709 | ESCUELAS HERMANAS | 500.00 |
AP | XXXXXXX | V323190 | FASTENAL COMPANY | 129.56 |
AP | XXXXXXX | V017457 | FL DEPT OF ECONOMIC OPPORTUNIT | 175.00 |
ZP | XXXXXXX | L333009 | FLEET PRODUCTS | 412.79 |
ZP | XXXXXXX | L333009 | FLEET PRODUCTS | 637.29 |
AP | XXXXXXX | V016922 | FLORIDA SEAPORTS COUNCIL INC | 33,000.00 |
AP | XXXXXXX | V021937 | FRONTIER COMMUNICATIONS OF FLO | 1,301.59 |
AP | XXXXXXX | V027688 | FUEL MEISTERS | 402.50 |
AP | XXXXXXX | V027688 | FUEL MEISTERS | 852.50 |
AP | XXXXXXX | V385628 | GRAINGER INC, W W | 388.05 |
AP | XXXXXXX | V007986 | GREATER TAMPA BAY MARINE ADVIS | 833.33 |
AP | XXXXXXX | V011880 | HAJOCA CORPORATION | 372.36 |
AP | XXXXXXX | V023500 | HOME DEPOT CREDIT SERVICES | 183.67 |
AP | XXXXXXX | V023500 | HOME DEPOT CREDIT SERVICES | 342.72 |
AP | XXXXXXX | V896015 | INTERISK CORPORATION | 187.50 |
AP | XXXXXXX | V027228 | JENNI AND GUYS | 60.00 |
WT | XXXXXXX | V026038 | JOCELYN HONG AND ASSOCIATES | 5,000.00 |
AP | XXXXXXX | P000253 | JONES, BRENDA L | 75.66 |
AP | XXXXXXX | V024291 | MACKAY COMMUNICATIONS INC | 168.05 |
AP | XXXXXXX | V627024 | MANATEE COUNTY TAX COLLECTOR | 12,031.50 |
AP | XXXXXXX | V021692 | MANATEE RIVERSIDE ROTARY CLUB | 125.00 |
AP | XXXXXXX | V026617 | MIDCOAST CONSTRUCTION ENTERPRI | 474,174.36 |
AP | XXXXXXX | P000008 | NEAL, CLYDE | 130.00 |
AP | XXXXXXX | V027384 | NORTH RIVER SMALL ENGINE LLC | 59.32 |
AP | XXXXXXX | V701905 | OFFICE DEPOT INC | 774.51 |
AP | XXXXXXX | V706455 | ORKIN PEST CONTROL | 1,269.73 |
AP | XXXXXXX | V748180 | PUBLIX SUPER MARKET | 276.48 |
AP | XXXXXXX | V019469 | RAILINC CORPORATION | 130.00 |
AP | XXXXXXX | V027409 | RAMBA LAW GROUP LLC | 3,500.00 |
Manatee County Port Authority Warrant (Check) Listing
11/12/2020 to 12/06/2020
AP | XXXXXXX | V026821 | RANGER CONSTRUCTION INDUSTRIES | 72,681.33 |
AP | XXXXXXX | V002070 | SPECTRUM UNDERGROUND INCORPORA | 84,409.83 |
WT | XXXXXXX | V874841 | STATE OF FLA DEPT OF REVENUE | 10,826.65 |
AP | XXXXXXX | V875019 | STATE OF FLORIDA | 1,653.69 |
AP | XXXXXXX | V923227 | TROPHY AND SPORTS WORLD | 240.00 |
AP | XXXXXXX | P000214 | TUNNEY, JOHN J | 61.75 |
AP | XXXXXXX | V009667 | VERIZON WIRELESS | 1,206.53 |
AP | XXXXXXX | V009667 | VERIZON WIRELESS | 244.50 |
AP | XXXXXXX | V021915 | WEBTIVITY MARKETING AND DESIGN | 65.00 |
AP | XXXXXXX | V019987 | WIMAUMA AUTO PARTS INC | 44.11 |
Total warrants (checks) for period reported 946,667.88
MANATEE COUNTY PORT AUTHORITY REGULAR MEETING
BRADENTON AREA CONVENTION CENTER, NORTH CENTER HALL
One Haben Boulevard Palmetto, Florida November 19, 2020
Reggie Bellamy, First Vice-Chairman Misty Servia, Second Vice-Chairman Vanessa Baugh
George W. Kruse James Satcher
Kevin Van Ostenbridge Carol Whitmore
Also present were:
Carlos Buqueras, Executive Director Jennifer R. Cowan, Port Authority Attorney
Julie Jensvold, Accountant, Clerk of the Circuit Court
Vicki Tessmer, Board Records Supervisor, Clerk of the Circuit Court
Chairman Bellamy called the meeting to order at 9:00 a.m.
The invocation was led by Commissioner Satcher, followed by the Pledge of Allegiance.
PUBLIC COMMENTS
There being no public comment, Chairman Bellamy closed public comment.
AGENDA PA20201119DOC001
Carlos Buqueras, Executive Director, welcomed new Members to the Port Authority, and noted the expanse of the Port, serves several Florida counties with essential products. The Port never closed during Hurricane Eta, and landside remains open at all times. Port Manatee is a fuel port and fuel continued to be delivered before, during and after the storm.
CONSENT AGENDA PA20201119DOC002
A motion was made by Member Whitmore, seconded by Commissioner Baugh, and carried 7 to 0, to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda.
WARRANT LIST
Accepted Warrant Listing from October 19, 2020 to November 11, 2020
PA20201119DOC003
MINUTES
Approved the Minutes of October 27, 2020
ARROW TERMINALS CARGO AND FRIEGHT VOLUME
Executed the Port Manatee Cargo and Freight Volume Agreement Amendment Five with Arrow Terminals extending the agreement through 2025 with negotiated rates for additional years PA20201119DOC004
LEGAL SERVICES AGREEMENT
Executed First Amendment to the Port Manatee Legal Services Agreement with Bryant Miller Olive, P.A., adding disclosure counsel services as well as compensation for services in connection with indebtedness PA20201119DOC05
NOVEMBER 19, 2019 (Continued)
PORT ASSETS
Removed assets as listed on the attached Asset Deletion, November 19, 2020 from the Fixed Asset Listing PA20201119DOC006
CERTIFICATION OF SHORT-LISTED OFFERORS FOR THE SOUTH GATE EXPANSION Certified the qualifications of the top three firms and teams of firms (Haskell Company, Ajax Paving Industries of Florida and Halfacre Construction Company) for the South Gate Expansion Progressive Design-Build project and approve the ranking as recommended by the Evaluation Committee and authorize negotiation of the design- build contract to be brought back to the Port Authority for approval PA20201119DOC007
(End Consent Agenda)
CAPITAL EQUIPMENT
Carlos Buqueras, Executive Director, introduced the item.
Motion was made by Commissioner Whitmore, seconded by Commissioner Servia, and carried 7-0, to Issue a purchase order to Alamo Industrial in the amount of $135,157, under State Contract number FSA20-EQU18.0 for the purchase of a John Deere boom tractor with rotary cutting head. PA20201119DOC008
WAREHOUSE 6 – DEL MONTE FRESH PRODUCE
Carlos Buqueras, Executive Director, explained Del Monte has been at the Port for over 20 years, and they wish to expand their refrigeration capacity. Del Monte’s newest container ship is coming in Saturday, November 21, and there will be a ceremony at noon.
Chairman Bellamy will attend the ceremony.
Discussion ensued regarding Del Monte has not experienced delays with Central American shipments, due to storms.
A motion was made by Member Baugh, seconded by Member Whitmore and carried 7-0, to execute the Warehouse 6 Modernization Agreement with Del Monte Fresh Produce, N.A., Inc., total cost $2,250,000; $1,000,000, Port share; $1,250,000 Del Monte Fresh Produce share.
PA20201119DOC009
STATE OF THE PORT
Carlos Buqueras, Port Executive Director, provided the State of the Port, Year in Review presentation with slides and a video. The Port celebrated its 50th Anniversary. Port Manatee is a major economic driver for Manatee County and Southwest Florida and is Tampa Bay’s first port of call. The Port is a key driver of the food and fuel supply chain and serves as a gateway for international trade. Manufacturing companies utilize the Port, and the International Trade Hub is a vital link between markets in Southwest Florida and throughout the world.
Mr. Buqueras continued the presentation to address the Port’s response to COVID-19, increased revenues, year-to-date tonnage, a surging container trade, planned Capital Improvements including expanding the container yard and the North Gate, road repaving, increasing cargo handling capacity, and maintenance dredging.
Dave Sanford, Deputy Executive Director, addressed federal funding to assist with dredging and other projects.
NOVEMBER 19, 2019 (Continued)
Discussion ensued regarding the Port’s business model, and the return on the dollar the Port provides, the Port is proactive in seeking tenants, zero turnover at the Port, there was a dip in business due to COVID-19, but business is picking up, and ensure no, one customer exceeds 10 percent of the revenue.
Denise Stuffelbeam, Director of Business Administration and Finance, explained October revenues were up.
Discussion continued regarding the International Trade Hub, and there is an office at the Port, investing in expanding utilities to nearby properties and present at the next Port Authority meeting, what are the next steps for the port, and the Port is supported by user fees not public funds.
Mr. Buqueras provided his background and listed languages he speaks, which helps with international trade and vendors at the Port.
Discussion continued regarding an infrastructure study completed on property near the Port, there approximately 10 working ports in Florida, always opportunity for stevedores, and Hillsborough County residents pay an annual tax to support Port Tampa Bay,
Upon question, Mr. Buqueras referenced the North County study conducted by the regarding growth around the Port. The County is aware of the need for infrastructure to properties surrounding the Port.
Discussion continued regarding investing money in infrastructure to bring in more business, Amazon did no come to Manatee County due to infrastructure needs, the market will indicate what will happen with property, and there are few zoning restrictions on property surrounding the Port. PA20201119DOC010
There being no public comment, Chairman Bellamy closed public comment.
MEMBER COMMENTS
Member Whitmore
Referenced the Port Master Plan with plans to expand to the north of the Port Mr. Buqueras suggested having a mini Master Plan work session.
Member Kruse
Suggested having the proper zoning designations for property near the Port.
ADJOURN
There being no further business, Chairman Bellamy adjourned the meeting at 10:14 a.m.
Minutes Approved:
CONSENT
AGENDA ITEM 1.C: BUDGET RESOLUTION BACKGROUND:
This resolution budgets the Railroad Upgrade and Improvements Project Phases I and II funded by the U.S. Department of Transportation Consolidated Rail Infrastructure and Safety Improvements (CRISI) grant in the amount of $907,787. The match requirement was previously budgeted with FDOT proceeds and port cash. Due to the federal and state grant funding, $149,387 of port cash will be transferred back to reserves.
ATTACHMENT:
Budget Resolution PA-21-03.
COST AND FUNDING SOURCE:
Budgets $907,787 of CRISI grant funding and $149,387 of port cash budgeted for the project is transferred to reserves.
CONSEQUENCES IF DEFERRED:
Delay in budget allocations.
LEGAL COUNSEL REVIEW: N/A
RECOMMENDATION:
Move to adopt Budget Resolution PA-21-03.
RESOLUTION PA-21-03 AMENDING THE ANNUAL BUDGET
FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2020-2021
WHEREAS, Florida Statutes 129.06, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:
Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.
Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.
Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.
NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2020-2021 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:
Item No. | Batch ID No. | Reference No. |
1 | BAAL111920A | BU21000120 |
ADOPTED with a quorum present and voting this the 15th day of December, 2020.
ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY
CLERK OF CIRCUIT COURT
By:
BUDGET ADMENDMENT RESOLUTION NO. PA-21-03 AGENDA DATE: December 15, 2020
Fund: Port cash Fund: CRISI grant
Section: Railroad Upgrade and Improvements Phase I and II project.
Description: Budgets $907,787 for the CRISI grant and tranfers $149,387 of Port cash back to reserves. This project will remedy some capacity issues, adding in 11 railcars worth of usable space as well as repair defective track structures at Port Manatee.
Batch ID: BAAL111920A Reference: BU21000120
CONSENT
AGENDA ITEM 1.D: U.S. DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION GRANT
BACKGROUND:
The U.S. Department of Transportation has awarded the Authority $907,787 (or 67% of project costs) for the rehabilitation of the Port’s railroad tracks. An agreement with FDOT was previously approved on the railroad project in the amount of $327,235 and will be applied toward the match. The balance is the Port’s obligation in the amount of $125,512 (or 9%) of total project costs. The accepted agreement is presented to enter into the records.
ATTACHMENT:
Agreement No. 69A36521402390CRSFL
COST AND FUNDING SOURCE:
U.S. Department of Transportation grant funding of $907,787; FDOT grant funding of
$327,235 and $151,680 from port cash
CONSEQUENCES IF DEFERRED:
Delay in entering agreement into record
LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:
Move to accept into the record Agreement Number 69A36521402390CRSFL from U.S. Department of Transportation Federal Railroad Administration for rehabilitation of the Port’s railroad tracks.
Federal Railroad Administration | Grant Agreement | |||
1. RECIPIENT NAME AND ADDRESS Manatee County Port Authority 300 Tampa Bay Way Ste 1 Palmetto, FL 34221-6603 | 2. AGREEMENT NUMBER: 69A36521402390CRSFL | 3. AMENDMENT NO. 0 | ||
4. PROJECT PERFORMANCE PERIOD: FROM 10/01/2020 TO 10/31/2022 | ||||
5. FEDERAL FUNDING PERIOD: FROM 10/01/2020 TO 10/31/2022 | ||||
1A. IRS/VENDOR NO. 596000727 | 6. ACTION New | |||
1B. DUNS NO. 019737399 | ||||
7. CFDA#: 20.325 | TITLE | FEDERAL | NON-FEDERAL | TOTAL |
8. PROJECT TITLE Port Manatee Railroad Track Rehabilitation | 9. PREVIOUS AGREEMENTS | 0.00 | 0.00 | 0.00 |
10. THIS AGREEMENT | 907,787.00 | 452,747.00 | 1,360,534.00 | |
11. TOTAL AGREEMENT | 907,787.00 | 452,747.00 | 1,360,534.00 | |
12. INCORPORATED ATTACHMENTS THIS AGREEMENT INCLUDES THE FOLLOWING ATTACHMENTS, INCORPORATED HEREIN AND MADE A PART HEREOF: Standard Terms and Conditions, Attachment 1; Consolidated Rail Infrastructure and Safety Improvements Clauses, Attachment 1A; Statement of Work, Attachment 2; Deliverables and Approved Project Schedule, Attachment 3; Approved Project Budget, Attachment 4; Performance Measurements, Attachment 5 | ||||
13. STATUTORY AUTHORITY FOR GRANT/ COOPERATIVE AGREEMENT Consolidated Appropriations Act, 2019, Public Law No. 116-6 (February 15, 2019) | ||||
14. REMARKS | ||||
GRANTEE ACCEPTANCE | AGENCY APPROVAL | |||
15. NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Ms. Denise Stufflebeam Senior Director of Business Administration & Financ | 17. NAME AND TITLE OF AUTHORIZED FRA OFFICIAL Jamie Rennert Director, Office of Railroad Policy & Development | |||
16. SIGNATURE OF AUTHORIZED GRANTEE OFFICIAL Electronically Signed | 16A. DATE 11/25/2020 | 18. SIGNATURE OF AUTHORIZED FRA OFFICIAL Electronically Signed | 18A. DATE 11/25/2020 | |
AGENCY USE ONLY | ||||
19. OBJECT CLASS CODE: 41010 | 20. ORGANIZATION CODE: 9010000000 | |||
21. ACCOUNTING CLASSIFICATION CODES DOCUMENT NUMBER FUND BY BPAC AMOUNT FR-CRS-0063-21-01-00 27X2811019 2021 10030142AA 907,787.00 |
09/01/2008
09/01/2008
Page 1
AWARD ATTACHMENTS
Manatee County Port Authority 69A36521402390CRSFL
Standard Terms and Conditions, Attachment 1
Consolidated Rail Infrastructure and Safety Improvements Clauses, 1A
Statement of Work, Attachment 2
Deliverables and Approved Project Schedule, Attachment 3
Approved Project Budget, Attachment 4
Performance Measurements, Attachment 5
DEPARTMENT OF TRANSPORTATION FEDERAL RAILROAD ADMINISTRATION
Grant Agreement – Attachment 1 STANDARD TERMS AND CONDITIONS
November 2020
PART I. ATTACHMENT OVERVIEW AND DEFINITIONS
Attachment 1 is part of the Agreement and contains the standard terms and conditions governing the execution of the Project and the administration of the Agreement. By entering into this Agreement with the Federal Railroad Administration (FRA), the Grantee agrees to comply with these terms and conditions and all applicable Federal laws and regulations, including those discussed in this Agreement. Terms that appear frequently throughout the Agreement are defined, as follows:
Agreement means this Grant Agreement, including all attachments and amendments. As used on the Agreement cover sheet, section 9 “Previous Agreements” refers to the amount of the original Agreement, together with, if applicable, all amounts from amendments to the Agreement that precede the current amendment. As used on the Agreement cover sheet, section 10 “This Agreement” refers to the amount being added or subtracted with the current amendment, if applicable, or the original Agreement. As used on the Agreement cover sheet, and section 11 “Total Agreement” refers to the combined amounts of Section 9 “Previous Agreements” and Section 10 “This Agreement”.
Application means the signed and dated application submitted by or on behalf of the Grantee, as may be amended, seeking Federal financial assistance for the Project, together with all explanatory, supporting, and supplementary documents, assurances and certifications filed with and accepted by FRA or DOT.
Approved Project Budget is in Attachment 4 to this Agreement and means the most recently dated written statement, approved in writing by FRA, of the estimated total cost of the Project.
Approved Project Schedule is in Attachment 3 to this Agreement.
Authorized Representative means the person(s) at FRA or the Grantee who is able and approved to communicate on behalf of the organization, perform the referenced action, or commit the organization to the referenced action, pursuant to the organization’s internal policies, procedures, or reporting structure.
DOT means the United States Department of Transportation, including its operating administrations.
Effective Date means the earlier of the federal award date and the beginning of the Project Performance Period.
Federal Contribution means the amounts obligated, whether paid or not, by FRA to the Grantee under this Agreement as shown in the “Federal” column in sections 9, 10 and 11 of the Agreement cover sheet.
Federal Funding Period means the period that FRA provides funds under this Agreement as shown in section 5 of the Agreement cover sheet.
Federal Government means the United States of America and any executive department or agency thereof.
Federal Railroad Administration or FRA is an operating administration of the DOT and the Federal Awarding Agency for this Agreement.
Grantee means the entity identified on the Agreement cover sheet that receives Federal grant assistance directly from FRA for the accomplishment of the Project referenced in this Agreement.
Grant as used in this Agreement means funding awarded through a grant agreement as well as funding awarded through a cooperative agreement as each of those terms is defined in 2 C.F.R. Part 200.
Non-Federal Contribution means any amount, as shown under the “Non-Federal” column in sections 9, 10 and 11 of the Agreement cover sheet, including matching funds as used in 2 C.F.R. Part 200, not funded by FRA under this Agreement, regardless of whether the source of any or all of such contribution is a Federal source.
Pre-Agreement Costs means “pre-award costs,” as that term is defined in 2 C.F.R. § 200.458.
Project means the task or set of tasks set forth in the Statement of Work.
Project Performance Period means “period of performance” as defined in 2 C.F.R. § 200.1 and described in 2 C.F.R. § 200.309, and is shown in section 4 of the Agreement cover sheet.
Statement of Work means a detailed description of the work the Grantee will complete with the grant funding from this Agreement, and appears in Attachment 2 to this Agreement.
Total Federal Assistance means the combined total of the Federal Contribution and the portion, if any, of the Non-Federal Contribution that is from a Federal source.
Additional definitions are found in 2 C.F.R. § 200.1, and these definitions are incorporated herein by reference and made a part hereof. These definitions incorporated herein are not capitalized in this Agreement.
PART II. GENERAL TERMS AND CONDITIONS
Grant Agreement:
This Agreement constitutes the entire agreement between the Grantee and FRA. All prior discussions and understandings concerning such scope and subject matter are superseded by this Agreement. This Agreement is governed by and subject to 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and DOT’s implementing regulations at 2 C.F.R. Part 1201.
FRA Role:
This Agreement is between FRA and the Grantee. FRA is responsible for funding disbursements to the Grantee under this Agreement. FRA will also conduct oversight and monitoring activities to assess Grantee progress against established performance goals and the Statement of Work, as well as to assess compliance with terms and conditions and other requirements of this Agreement.
If this award is made as a Cooperative Agreement, FRA will have substantial programmatic involvement. Substantial involvement means that, after award, technical, administrative, or programmatic staff will assist, guide, coordinate, or otherwise participate with the Grantee in Project activities.
FRA may provide professional staff to review work in progress, completed products, and to provide or facilitate access to technical assistance when it is available, feasible, and appropriate, which may include the following:
Financial Analyst. The Financial Analyst will serve as the Grantee’s point of contact for systems (e.g., GrantSolutions and the Delphi eInvoicing System) access and troubleshooting as well as for financial monitoring. The Financial Analyst is not authorized to unilaterally change the Statement of Work, make any changes which affect this Agreement’s monetary amount, the delivery schedule, Project Performance Period or other terms or conditions.
Grant Manager. The Grant Manager will serve as the Grantee’s point of contact for grant administration and will oversee compliance with the terms and conditions in this Agreement. The Grant Manager reviews financial reports, performance reports, and works with the Regional Manager to facilitate effective Project delivery. The Grant Manager is not authorized to unilaterally change the Statement of Work, make any changes which affect this Agreement’s monetary amount, Project Performance Period, or other terms and conditions.
Regional Manager. The Regional Manager will be the Grantee’s point of contact for the technical aspects of Project delivery. The Regional Manager coordinates Project deliverable review, evaluates Grantee technical assistance needs, and generally assesses Project progress and performance. The Regional Manager is not authorized to unilaterally change the Statement of Work, make any changes which affect this
Agreement’s monetary amount, Project Performance Period, or other terms and conditions.
Contact Information. FRA strongly prefers electronic submission of most documents (instructions for electronic submission are included under various requirements outlined in Part II of this attachment). If the Grantee must mail documentation, that documentation should be delivered to the Grant Manager at:
Federal Railroad Administration
Office of Railroad Policy and Development Mail Stop 20
1200 New Jersey, SE Washington, DC 20590
ATTN: (ASSIGNED GRANT MANAGER)
Grantee Responsibility and Authority:
The Grantee affirms that it had and has, as applicable, the legal authority to apply for the Grant, to enter into this Agreement, and to finance and carry out the proposed Project. The Grantee further affirms that any required resolution, motion or similar action has been duly adopted or passed as an official act authorizing the filing of the Application, where applicable, including all understandings and assurances contained therein, and the entering into of this Agreement. The Grantee will not take or permit any action that would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms, conditions, and assurances in this Agreement without the written approval of the FRA, and will act promptly to acquire, extinguish, or modify any outstanding rights or claims of right of others that would interfere with such performance by the Grantee. The Grantee agrees that this will be done in a manner acceptable to the FRA.
Project Scope, Schedule, and Budget:
The Grantee agrees to carry out, complete and ensure the use of the Project in a sound, economical, and efficient manner, and in accordance with the provisions of this Agreement, including the Approved Project Budget, the Statement of Work, the Approved Project Schedule, grant guidance, the Application as applicable, and all applicable laws, regulations, and published policies.
Scope. The Grantee will furnish all personnel, facilities, equipment, and other materials and services, except as otherwise specified herein, that are necessary to complete the approved Project, in accordance with the representations, certifications and assurances set forth in the Grantee’s Applications(s) as applicable, and any amendments thereto, incorporated herein by reference and made a part hereof.
Schedule. The Grantee will complete this Project, as documented in the Statement of Work, within the Project Performance Period. Schedule and Project Performance
Period extension requests may be permitted, at the discretion of the FRA, subject to applicable law. The Grantee should request such an extension no later than 90 days prior to the Project Performance Period end date.
Budget. The Grantee will complete the Project within the funding limits and parameters specified on the Agreement cover sheet and the Statement of Work.
Project Costs and Funding Contributions. The Federal Contribution, Non-Federal Contribution and total estimated Project costs toward this Project are documented in sections 9, 10 and 11 of the Agreement cover sheet and may not be changed without a written request and justification from the Grantee, written approval from FRA, and an amendment or closeout to the Agreement. FRA will fund the Project at the lesser of the Federal Contribution or the Federal Contribution percentage of total Project costs, as reflected in sections 9, 10 and 11 of the Agreement cover sheet and the Statement of Work.
Non-Federal Contribution. The Grantee is responsible for completing the Project, including providing the Non-Federal Contribution and any other funds necessary for completing the Project. The Grantee affirms that it will complete all actions necessary to provide the Non-Federal Contribution at or before the time that such funds are needed to meet Project expenses. The Grantee also affirms that it has sufficient funds available to assure operation and maintenance of items funded under this Agreement that it will own or control.
Project Budget Detail. The Grantee agrees to carry out the Project according to the Approved Project Budget. The Grantee agrees to obtain the prior written approval from FRA for any revisions to this Approved Project Budget that equal or cumulatively exceed 10 percent of any budget line item (or pertain to a cost category involving contingency or miscellaneous costs), or amount to a reallocation of 10 percent or more of the total Approved Project Budget across cost categories.
Property and Equipment.
The Grantee will operate the property and equipment funded with this Agreement for the originally authorized purpose.
If the Grantee is not the entity operating the property and/or equipment funded with this Agreement, then the Grantee represents that it will ensure the property and equipment funded with this Agreement will be used for the originally authorized purpose, if necessary, through appropriate arrangements with:
The entity or entities operating the property and/or equipment funded with this Agreement; and
If applicable, the owner of right-of-way used by the property and/or equipment funded with this Agreement.
Pre-Agreement Costs. Grantee may request approval of Pre-Agreement costs incurred after the date of selection. Such a request must demonstrate the purpose and amount of the costs, and whether such costs serve as cost-sharing or matching funds. If FRA approves Pre-Agreement Costs, within the constraints described in the Statement of Work, the Grantee may seek reimbursement for these costs on or after the start of the Federal Funding Period specified on the Agreement cover sheet. Such costs are allowable for reimbursement only to the extent that they are otherwise allowable under the terms of this Agreement, and are consistent with 2 C.F.R. § 200.458.
Grant Amendments:
Other than close-out, modifications to this Agreement may be made only in writing, signed by an Authorized Representative for FRA and the Grantee, and specifically referred to as an amendment to this Agreement.
Flow Down Provisions:
The Grantee will ensure persons or entities that perform any part of the work under this Agreement, including subrecipients or Contractors, each as defined in 2 C.F.R. § 200.1, will comply with applicable federal requirements and federal guidance, and the applicable requirements of this Agreement. Grantee agrees that flowing down such requirements does not relieve it of any obligation to comply with the requirements itself.
For each of the Grantee’s subawards or contracts to perform all or part of the work under this Agreement:
The Grantee must include applicable grant regulations in the subaward or contract and ensure compliance with these provisions, including applicable provisions of 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, and DOT’s implementing regulations at 2 C.F.R. Part 1201 See 2
C.F.R. § 200.101.
The Grantee must include applicable federal statutory and regulatory requirements in the subaward or contract and ensure compliance with these requirements, including applicable limitations on use of federal funds.
The Grantee must include any other applicable requirements of this Agreement in the subaward or contract and ensure compliance with these requirements.
There will be provisions for the further flow down of the regulations and requirements in subsections (A) and (B) of this section to each subsequent subaward or subcontract, as required.
Successors and Assigns:
The Grantee is not authorized to assign this Agreement without FRA’s express prior written consent.
Execution:
This Agreement may be executed by the Grantee and FRA in separate counterparts, each of which when so executed and delivered will be deemed an original.
Changed Conditions of Performance (Including Litigation):
The Grantee agrees to immediately notify FRA, in a written statement to the FRA Grant Manager, of any change in local law, conditions, or any other event that may affect its ability to perform the Project in accordance with the terms of this Agreement. In addition, the Grantee agrees to immediately notify the FRA Grant Manager of any decision pertaining to the Grantee's conduct of litigation that may affect FRA's interests in the Project or FRA's administration or enforcement of applicable federal laws or regulations. Before the Grantee may name FRA as a party to litigation for any reason, the Grantee agrees first to inform the FRA Grant Manager in writing; this proviso applies to any type of litigation whatsoever, in any forum.
Severability:
If any provision of this Agreement is held invalid, all remaining provisions of this Agreement will continue in full force and effect to the extent not inconsistent with such holding.
Right of FRA to Terminate:
The Grantee agrees that, upon written notice, FRA may suspend and/or terminate all or part of the Federal Contribution if:
Grantee fails to meet or violates the terms, conditions and obligations specified under this Agreement;
Grantee fails to make reasonable progress on the Project;
Grantee fails to provide the Non-Federal Contribution;
Grantee violates any other provision of this Agreement that significantly endangers substantial performance of the Project;
FRA determines that the purposes of the statute(s) under which the Project is authorized or funded would not be adequately served by continuation of the Federal Contribution; or
FRA determines that termination of this Agreement is in the public interest.
In general, suspension and/or termination of any part of the Federal Contribution will not invalidate obligations properly incurred by the Grantee and concurred in by FRA
before the termination date; to the extent those obligations cannot be canceled. However, FRA reserves the right to require the Grantee to refund the entire amount of the Federal Contribution provided under this Agreement or any lesser amount as may be determined by FRA in its sole discretion, if FRA determines that the Grantee has willfully misused the Federal Contribution, including by:
Failing to make adequate progress
Failing to make reasonable use of the Project property, facilities, or equipment, or
Failing to adhere to the terms of this Agreement.
Term
This Agreement is in effect from the Effective Date until the end of the closeout period, regardless of whether FRA suspends or terminates all or part of the Federal Contribution provided herein. The expiration of any time period for performance or funding established for this Project does not, by itself, constitute an expiration or termination of this Agreement.
The end of the closeout period of this Agreement does not affect continuing obligations under 2 C.F.R. Part 200, including those in 2 C.F.R. § 200.345. Any right or obligation of the parties in this Agreement or the closeout notification which, by its express terms or nature and context is intended to survive termination or expiration of this Agreement, will survive any such termination or expiration of this Agreement.
PART III. GRANT MANAGEMENT TERMS AND CONDITIONS
Performance and Reporting Provisions
Deliverables and Products:
The Grantee will submit deliverables, including publications or other products, to FRA as stipulated in this Agreement. Substantive changes to the nature of the deliverables or significant timeline modifications require advanced written approval and may require an Amendment to this Agreement.
The Grantee will submit deliverables that adhere to all applicable laws, regulations, and FRA guidance within the timeframes established. In some instances, as articulated in the Statement of Work, the Grantee may be required to submit deliverables and obtain approval from FRA prior to continuing all or a portion of the work on the Project. Accordingly, the Grantee must account for FRA deliverable review time when planning work or submissions.
Whether for technical examination, administrative review, publication, or approval, all deliverable submissions will be of a professional quality and suitable for their intended purpose.
Quarterly Progress Reports:
The Grantee will submit one completed progress report quarterly (totaling four annually), in the form/format provided by FRA at http://www.fra.dot.gov/Page/P0274. For the duration of the Project Performance Period, the Grantee must report for the periods of: January 1 – March 31; April 1 – June 30; July 1 – September 30; and October 1 – December 31. The Grantee will furnish one copy of the completed progress report to the assigned FRA Grant Manager on or before the thirtieth (30th) calendar day of the month following the end of the quarter for which the report is submitted.
The Grantee will complete the report in its entirety with the most accurate information available at the time of reporting. The Grantee must be able to support the information contained in its progress reports and ensure that the activities described in the report are commensurate with reimbursement requests and/or outlay figures reported for the quarter. This report will be consistent with 2 C.F.R. §§ 200.301 and 200.329.
Quarterly Federal Financial Reports:
The Grantee will submit the Federal Financial Report (Standard Form 425) on the same schedule as the required quarterly progress report (listed above). Reports should be submitted online through GrantSolutions. Reports will be submitted in accordance with the form’s instructions. The final SF-425 is due within 90 days after the end of the Project Performance Period, but may be submitted as soon as all outstanding expenditures have been completed. The Grantee must be able to support the information contained in its financial reports and will ensure that all data included in the reports is accurate and consistent.
Interim and Final Performance Reports:
If required by the Statement of Work, the Grantee will submit interim reports at the intervals specified in the Statement of Work. The Grantee must submit a Final Performance Report via email to the FRA Grant Manager when the Project(s) funded through this Agreement are completed. The Grantee must complete closeout activities and submit reports, no later than 120 days after the end of the Project Performance Period for this Agreement or the FRA termination date.
Project Completion and Closeout:
Final Documentation. As soon as the funded Project(s) are complete, the Grantee will submit a final SF-425, a final Progress Report, a final Performance Report, and a final payment request. Closeout activities by Grantee, including submission of the referenced documents, must be completed no later than 120 days after the end of the Project Performance Period for this Agreement or the FRA termination date.
Excess Payments. If FRA has made payments to the Grantee in excess of the total amount of FRA funding due, the Grantee will promptly remit that excess and interest
as may be required by section 20(f) of this Attachment.
Closeout. Grantees should begin closeout procedures when their Project(s) is complete. The Project closeout period is complete when all of the following is complete: 1) the required Project work is complete; 2) all administrative procedures described in 2 C.F.R. Part 200 (all sections), as applicable, have been completed; and
3) when FRA either notifies the Grantee of closeout or when FRA acknowledges the Grantee's remittance of a proper refund. Project closeout will not invalidate any continuing obligations imposed on the Grantee by this Agreement, including 2 C.F.R.
§ 200.345, or by the FRA's final notification or acknowledgment.
Transparency Act Requirements—Reporting Subawards and Executive Compensation:
The Grantee will comply with the provisions of the Federal Funding Transparency and Accountability Act of 2006 (Pub. L. 109-282) and 2 C.F.R. Part 170, incorporated herein by reference and made part hereof. For more information, visit https://www.fsrs.gov/.
Recipient Integrity and Performance Matters
General Reporting Requirement. If the total value of the Grantee’s currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the Project Performance Period, then the Grantee during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in subsection (b) of this section. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. § 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for federal procurement contracts, will be publicly available.
Proceedings About Which the Grantee Must Report.
Submit the information required about each proceeding that:
Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the federal government;
Reached its final disposition during the most recent five-year period; and
Is one of the following:
A criminal proceeding that resulted in a conviction, as defined in subsection
(e) of this section;
A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more;
An administrative proceeding, as defined in subsection (e) of this section, that resulted in a finding of fault and liability and the Grantee’s payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or
Any other criminal, civil, or administrative proceeding if:
It could have led to an outcome described in subsection (b)(3) of this section;
It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on the Grantee’s part; and
The requirement in this section to disclose information about the proceeding does not conflict with applicable laws and regulations.
Reporting Procedures. Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in section (b) of this section. The Grantee does not need to submit the same information a second time under assistance awards that the Grantee received if the Grantee already provided the information through SAM because the Grantee was required to do so under federal procurement contracts that the Grantee was awarded.
Reporting Frequency. During any period of time when the Grantee is subject to the requirement in subsection (a) of this section, the Grantee must report proceedings information through SAM for the most recent five-year period, either to report new information about any proceeding(s) that the Grantee has not reported previously or affirm that there is no new information to report. Recipients that have federal contract, grant and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings.
Definitions. For purposes of this section:
Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the federal and state level but only in connection with performance of a federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables.
Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere.
Total value of currently active grants, cooperative agreements, and procurement contracts includes—
Only the federal share of the funding under any federal award with a Grantee; and
The value of all expected funding increments under a federal award and options, even if not yet exercised.
Financial Management Provisions
Payments:
Request by the Grantee for Payment. The Grantee's request for payment of the Federal Contribution of allowable costs will be made to FRA and will be acted upon by FRA as set forth in this section. For states, payments are governed by Treasury/State CMIA agreements, and default procedures codified at 31 C.F.R. Part 205 “Rules and Procedures for Efficient Federal-State Funds Transfers” and TFM 4A-2000 Overall Disbursing Rules for All Federal Agencies. Non-states must comply with the provisions of 2 C.F.R. §200.305(b). To receive a Federal Contribution payment, the Grantee must:
Demonstrate or certify that it has made a binding commitment of the Non-Federal Contribution, if applicable, adequate when combined with the Federal Contribution, to cover all costs to be incurred under the Project as of the date of the request. A Grantee required by federal statute or this Agreement to provide Non-Federal Contribution for the Project agrees:
to refrain from requesting or obtaining any Federal Contribution that is more than the amount justified by the Non-Federal Contribution that has been provided; and
to refrain from taking any action that would cause the proportion of the Federal Contribution at any time to exceed the percentages authorized under this Agreement. The phasing or expenditure rate of the Non- Federal Contribution may be temporarily adjusted only to the extent expressly provided in writing by an Authorized Representative of FRA.
Submit to FRA all financial and progress reports required to date under this Agreement; and
Identify the funding source(s) provided under this Project, if applicable, from which the payment is to be derived.
Reimbursement Payment by FRA. Unless otherwise approved by FRA, FRA will disburse funds to the Grantee on a reimbursable basis, whereby the Grantee will be reimbursed for actual expenses incurred and paid, after the submission of complete and accurate invoices and payment records. The Grantee’s request for payment will be made to FRA through the Department of Transportation’s Delphi eInvoicing System and will be acted upon as set forth in this section.
Delphi eInvoicing System first-time users must obtain access to the System by contacting the Financial Analyst. Additional information on the System can be found at www.dot.gov/cfo/delphi-einvoicing-system.html.
Upon receipt of a payment request and adequate accompanying information (invoices in accordance with applicable cost principles), FRA will authorize payment by direct deposit, provided the Grantee: (i) is complying with its obligations under this Agreement; (ii) has satisfied FRA that it needs the requested Federal Contribution for the period covered by the payment request (as identified on the Standard Form 270 Request for Advance or Reimbursement (SF- 270)); and (iii) is making adequate and timely progress toward Project completion. If all these circumstances are present, FRA may reimburse allowable costs incurred by the Grantee up to the maximum amount of the Federal Contribution.
The Grantee agrees to give a written, five-day notice to the assigned FRA Grant Manager for any payment request totaling $50 million or more. Grantees should note that FRA is unable to process single payment requests greater than
$99,999,999. The Grantee agrees to adhere to and impose upon its subrecipients all applicable foregoing "Reimbursement Payment by FRA" requirements of this Agreement.
If the Grantee fails to adhere to the foregoing "Reimbursement Payment by FRA" requirements of this Agreement, FRA may withhold funding disbursements.
Allowable Costs. FRA will reimburse the Grantee's expenditures, within the Federal Funding Period, only if they meet all of these requirements:
Conform to the Project description, the Statement of Work, the Approved Project Budget, and all other terms of this Agreement;
Be necessary in order to accomplish the Project;
Be reasonable for the goods or services purchased;
Be actual net costs to the Grantee (i.e., the price paid minus any applicable
credits, refunds, rebates, or other items of value received by the Grantee that have the effect of reducing the cost actually incurred);
Be incurred (and be for work performed) within the Project Performance Period, unless specific authorization from FRA to the contrary is received in writing;
Unless permitted otherwise by federal statutes or regulation, conform to federal guidelines or regulations and federal cost principles, as set forth in 2
C.F.R. Subpart E § 200.400 – 200.476.
Be satisfactorily documented; and
Be treated uniformly and consistently under accounting principles and procedures approved and prescribed by FRA for the Grantee, and those approved or prescribed by the Grantee for its subrecipients and contractors.
Disallowed Costs. Disallowed costs include the following:
Any Project costs incurred, activities undertaken, or work performed outside of the Project Performance Period, unless specifically authorized by FRA in writing, allowed by this Agreement, or otherwise permitted by federal law or regulation;
Any costs incurred by the Grantee that are not included in the latest Approved Project Budget; and
Any costs attributable to goods or services received under a contract or other arrangement that is required to be, but has not been, concurred in or approved in writing by FRA.
The Grantee agrees that reimbursement of any cost under this section does not constitute a final FRA decision about the allowability of that cost and does not constitute a waiver of any violation by the Grantee of the terms of this Agreement. The Grantee understands that FRA will not make a final determination about the allowability of any cost until an audit of the Project has been completed. If FRA determines that the Grantee is not entitled to receive any part of the Federal Contribution requested, FRA will notify the Grantee stating the reasons therefor. Project closeout will not alter the Grantee's obligation to return any funds due to FRA as a result of later refunds, corrections, or other transactions. Project closeout will not alter FRA's right to disallow costs and recover funds on the basis of a later audit or other review. Unless prohibited by law, FRA may offset any Federal Contribution to be made available under this Agreement, as needed, to satisfy any outstanding monetary claims that the federal government may have against the Grantee.
Exceptions pertaining to disallowed costs will be assessed based on their applicability, as set forth in the applicable federal cost principals or other written
federal guidance.
Bond Interest and Other Financing Costs. To the extent permitted in writing by FRA and consistent with 2 C.F.R. § 200.449, bond interest and other financing costs are allowable.
Requirement to Remit Interest. The Grantee agrees that any interest earned by the Grantee on the Federal Contribution must be handled in accordance with 2
C.F.R. §200.305, and remittance back to the federal government must be made in accordance with the provisions thereof.
Accounting Procedures:
Project Accounts. The Grantee will establish and maintain for the Project either a separate set of accounts or accounts within the framework of an established accounting system, in a manner consistent with 2 C.F.R. §§ 200.302, 200.303, and 200.305.
Funds Received or Made Available for the Project. Grantees other than states will follow the provisions of 2 C.F.R. § 200.305(b) with respect to the use of banks and other institutions as depositories of any advance payments that may be received under this Agreement. States will follow the provisions of 2 C.F.R. §200.305(a).
Documentation of Project Costs and program income. All costs charged to the Project, including any approved services contributed by the Grantee or others, will be supported by properly executed payrolls, time records, invoices, contracts, or vouchers describing in detail the nature and propriety of the charges. The Grantee will also maintain accurate records of all program income derived from Project implementation.
Checks, Orders, and Vouchers. The Grantee will ensure that all checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the Project are clearly identified with a Grant Agreement number, readily accessible, and, to the extent feasible, kept separate from documents not pertaining to the Project.
Program Income:
The Grantee is encouraged to earn income to defray Project costs, where appropriate, and should work with the assigned FRA Grant Manager to determine how this income may be applied to the grant, in accordance with 2 C.F.R. § 200.307 and 2 C.F.R. § 1201.80. Program income not deducted from total allowable costs may be used only for the purposes and under the terms and conditions established in this Agreement. Records of program income should be maintained consistent with subsection 21(c) of this Agreement.
Project Management Provisions
Environmental Protection:
Grantee Assistance. Grantees must comply with the governing laws and regulations referenced in section 44(c) of this Attachment and may also be required to assist with FRA’s compliance with applicable Federal laws, regulations, executive orders, and policies related to environmental review under the National Environmental Policy Act (NEPA), 42 U.S.C. § 4321 et seq., and its implementing regulations (40 C.F.R. Part 1500 et seq.); FRA's "Procedures for Considering Environmental Impacts" (45 Fed. Reg. 40854, June 16, 1980), as revised May 26, 1999, 64 Fed. Reg. 28545, and as updated in 78 FR 2713, January 14, 2013) or 23 C.F.R. Part 771, as applicable; Section 106 of the National Historic Preservation Act (NHPA) (54 U.S.C. § 300101 et seq.) and its implementing regulations (36 C.F.R. Part 800); Executive Order No. 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations; Section 4(f) of the Department of Transportation Act of 1966 (49 U.S.C. § 303(c)), and its implementing regulations (23 C.F.R. Part 774). In providing such assistance, FRA may require that the Grantee conduct environmental and/or historic preservation analyses and to submit documentation to FRA.
Timing of Grantee Action. The Grantee may not expend any of the funds provided in this Agreement on construction activities or other activities that represent an irretrievable commitment of resources to a particular course of action affecting the environment until FRA has provided the Grantee with a written notice authorizing the Grantee to proceed. See 23 C.F.R. 771.113(a).
Minimization, Avoidance and Mitigation Measures. The Grantee must implement all measures to minimize, avoid, or mitigate adverse environmental impacts identified by FRA in the categorical exclusion, Finding of No Significant Impact, or Record of Decision for the Project. The Grantee must also implement any additional measures identified through all other environmental or historic preservation review processes conducted to support Project construction and operation (e.g., any commitments included in a Memorandum of Agreement executed pursuant to Section 106 of the NHPA).
Revisions to Minimization, Avoidance or Mitigation Measures. The Grantee must provide FRA with written notice if it has not, or cannot, implement any of the minimization, avoidance or mitigation measures identified in subsection (c). Upon receiving such notice, FRA will provide the Grantee direction in writing, which may include substitute mitigation measures. FRA may also revise its categorical exclusion, Finding of No Significant Impact, or Record of Decision.
Property, Equipment and Supplies:
Unless otherwise approved by FRA, the following terms and conditions apply to property, equipment, and supplies funded under this Agreement:
General Federal Requirements. The Grantee will comply with the property standards of 2 C.F.R. §§ 200.310 through 200.316, including any amendments thereto, and other applicable guidelines or regulations. Exceptions to the requirements must be specifically approved by FRA in writing. The Grantee will use Project real property, as defined in 2 C.F.R. § 200.1, in accordance with the Property Standards of 2 C.F.R. § 200.311. Notwithstanding 2 C.F.R. § 200.313, subrecipients of states will comply with 2 C.F.R. § 1201.313 with respect to the use, management and disposal of equipment acquired under this Agreement.
Maintenance. The Grantee agrees to maintain the Project property and equipment in good operating order, and in accordance with any guidelines, directives, or regulations that FRA may issue.
Records. The Grantee agrees to keep satisfactory records with regard to the use of the property, equipment, and supplies, and submit to FRA, upon request, such information as may be required to assure compliance with this section of this Agreement.
Transfer of Project Property, Equipment or Supplies. The Grantee agrees that FRA may require the Grantee to transfer title to, or direct the disposition of, any property, equipment, or supplies financed with FRA assistance made available by this Agreement, as required by 2 C.F.R. §§ 200.311 – 200.316.
Withdrawn Property, Equipment or Supplies. If any Project property, equipment, or supplies are not used for the Project for the duration of their useful lives, as determined by FRA, whether by planned withdrawal, misuse or casualty loss, the Grantee agrees to notify FRA immediately. Disposition of withdrawn property, equipment, or supplies will be in accordance with 2 C.F.R. §§ 200.311 – 200.316.
Encumbrance of Project Property or Equipment. Unless expressly authorized in writing by FRA, the Grantee agrees not to:
Execute any transfer of title, lease, lien, pledge, mortgage, encumbrance, contract, grant anticipation note, alienation, or other obligation that in any way would dispose of or encumber the Grantee’s title or other interest in any Project property or equipment; or
Obligate itself in any manner to any third party with respect to Project property or equipment. The Grantee will refrain from taking any action or acting in a manner that would adversely affect FRA's interest or impair the Grantee's continuing control over the use of Project property or equipment.
Relocation and Land Acquisition:
The Grantee agrees to comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, 42 U.S.C. §§ 4601 et seq. and the U.S. DOT implementing regulations, 49 C.F.R. Part 24.
Flood Hazards:
The Grantee agrees to comply with the flood insurance purchase requirements of section 102(a) of the Flood Disaster Protection Act of 1973, 42 U.S.C. § 4012a(a), with respect to any construction or acquisition project.
Procurement:
Federal Standards. The Grantee may acquire property, goods or services in connection the Project. If the Grantee is a state, then it will use its own procurement procedures that reflect applicable state laws and regulations in compliance with 2 C.F.R. § 200.317. A subrecipient of a state will follow such policies and procedures allowed by that state when procuring property and services under this award consistent with 2 C.F.R. § 1201.317, notwithstanding 2 C.F.R. §
200.317. An entity that is not a state or a subrecipient of a state will comply with 2 C.F.R. §§ 200.318 – 200.327, and applicable supplementary U.S. DOT or FRA directives and regulations. If determined necessary for proper Project administration, FRA reserves the right to review the Grantee's technical specifications and requirements.
Cargo Preference -- Grantee will comply with the U.S. DOT Maritime Administration regulations, 46 C.F.R. Part 381 as follows:
Use of United States-flag vessels:
Pursuant to Pub. L. 664 (43 U.S.C. 1241(b)) at least 50 percent of any equipment, materials or commodities procured, contracted for or otherwise obtained with funds granted, guaranteed, loaned, or advanced by the U.S. Government under this Agreement, and which may be transported by ocean vessel, will be transported on privately owned United States-flag commercial vessels, if available.
Within 20 days following the date of loading for shipments originating within the United States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, ‘on-board’ commercial ocean bill-of-lading in English for each shipment of cargo described in paragraph (a)(1) of this section will be furnished to both the Contracting Officer (through the prime contractor in the case of subcontractor bills-of-lading) and to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590.
The Grantee will insert the following clauses in contracts let by the Grantee in which equipment, materials or commodities may be transported by ocean vessel in carrying out the Project.
“Use of United States-flag vessels: The contractor agrees -
To utilize privately owned United States-flag commercial vessels to ship at least 50% of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, materials, or commodities pursuant to this contract to the extent such vessels are available at fair and reasonable rates for United States-flag commercial vessels.
To furnish within 20 days following the date of loading for shipments originating within the United States, or within 30 working days following the date of loading for shipment originating outside the United States, a legible coy of a rated, “on-board” commercial ocean bill-of-lading in English for each shipment of cargo described in subsection (1) above to the recipient (through the prime contractor in the case of subcontractor bills-of lading) and to the Division of Cargo Preference and Domestic Trade, Maritime Administration, 1200 New Jersey Avenue, SE, Washington, D.C. 20590, marked with appropriate identification of the Project.
To insert the substance of the provisions of this clause in all subcontracts issued pursuant to this contract.”
Notification Requirement. With respect to any procurement for goods and services (including construction services) having an aggregate value of $500,000 or more, the Grantee agrees to:
specify in any announcement of the awarding of the contract for such goods or services the amount of Federal Contribution that will be used to finance the acquisition; and
express said amount as a percentage of the total costs of the planned acquisition.
Debarment and Suspension; and Drug-Free Work Place. The Grantee agrees to obtain certifications on debarment and suspension from its third-party contractors and subrecipients and otherwise comply with U.S. DOT regulations, Nonprocurement Suspension and Debarment, 2 C.F.R. Part 1200, and Government- wide Requirements for Drug-Free Workplace (Grants), 49 C.F.R. Part 32.
Small and Disadvantaged Business Requirements. If any funds under this award are administered by or through a State Department of Transportation, the Grantee shall
expend those funds in compliance with the requirements at 49 C.F.R. part 26 (“Participation by disadvantaged business enterprises in Department of Transportation financial assistance programs”). The Grantee shall expend all funds under this award in compliance with the requirements at 2 C.F.R. 200.321 (“Contracting with small and minority businesses, women’s business enterprises, and labor surplus area firms”), and to the extent applicable, 49 C.F.R. part 26 (Participation by disadvantaged business enterprises in Department of Transportation financial assistance programs”).
Rights in Intangible Property:
Title to Intangible Property. Intangible property, as defined in 2 C.F.R. § 200.1, acquired in the performance of this Agreement vests upon acquisition in the Grantee. The Grantee must use that property for the originally-authorized purpose, and must not encumber the property without approval of FRA. When no longer needed for the originally-authorized purpose, disposition of the intangible property must occur in accordance with the provisions of 2 C.F.R. § 200.313(e).
Copyright. The Grantee may copyright any work that is subject to copyright and was developed or for which ownership was acquired under this Agreement. FRA reserves a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work, and to authorize others to do so.
Patents. The following provisions will apply to patents under this Agreement:
The Grantee is subject to applicable regulations governing patents and inventions, including government-wide regulations issued by the Department of Commerce at 37 C.F.R. Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Awards, Contracts and Cooperative Agreements”.
If the Grantee secures a patent with respect to any invention, improvement, or discovery of the Grantee or any of its subrecipients or contractors conceived or first actually reduced to practice in the course of or under this Project, the Grantee agrees to grant to FRA a royalty-free, nonexclusive, and irrevocable license to use and to authorize others to use the patented device or process.
Research Data. For any research data (as defined in 2 C.F.R. § 200.315(e)(3)) acquired under a grant or contract, FRA has the right to:
Obtain, reproduce, publish, or otherwise use the research data produced under this Agreement; and
Authorize others to receive reproduce, publish, or otherwise use such data.
Freedom of Information Act (FOIA). Responding to a FOIA request under this Agreement will be handled in accordance with the provisions of 2 C.F.R.
§ 200.315(e), including any definitional provisions set forth therein. The “Federal awarding agency” is FRA, and the “non-Federal entity” is the Grantee for purposes of this clause.
Acknowledgment of Support and Disclaimer:
Acknowledgement and Disclaimer. An acknowledgment of FRA support and a disclaimer of said support must appear in any Grantee publication developed under a research and development grant, or any other product based on or developed under the Agreement as directed by FRA, whether copyrighted or not, in the following terms:
"This material is based upon work supported by the Federal Railroad Administration under [Grant/Cooperative Agreement number], [date of award]."
"Any opinions, findings, and conclusions or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect the view of the Federal Railroad Administration and/or U.S. DOT."
Signs. The Grantee is encouraged to erect at the site of any construction, and to maintain during construction, signs identifying the Project and indicating that FRA is participating in the development of the Project.
Reprints of Publications:
At such time as any article resulting from work under this Agreement is published in a scientific, technical, or professional journal or publication, two reprints of the publication should be sent to the FRA Grant Manager, clearly referenced with the appropriate identifying information.
Documentation and Oversight Provisions
Record Retention:
During the course of the Project and for three years after notification of grant closeout, the Grantee agrees to retain intact and to provide any data, documents, reports, records, contracts, and supporting materials relating to the Project as FRA may require. In cases where litigation, a claim, or an audit is initiated prior to the expiration of the record retention period, records must be retained until completion of the action and resolution of issues or the end of the record retention period, whichever is later. Reporting and record-keeping requirements are set forth in 2
C.F.R. §§ 200.334 – 200.338 Project closeout does not alter these requirements.
Audit and Inspection.
General Audit Requirements. The Grantee will comply with all audit requirements of 2 C.F.R. §§ 200.500 – 200.512.
Inspection by Federal Officials. The Grantee agrees to permit the Secretary and the Comptroller General of the United States, or their Authorized Representatives, to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Grantee and its contractors and subrecipients pertaining to the Project.
Fraud, Waste or Abuse:
The Grantee agrees to take all steps, including initiating litigation, if necessary, to recover the Federal Contribution if the FRA determines, after consultation with the Grantee, that all or a portion of such funds have been spent fraudulently, wastefully, or in violation of Federal laws, or misused in any manner in undertaking the Project.
Site Visits:
FRA, through its Authorized Representatives, has the right, at all reasonable times, to make site visits to review Project activities, accomplishments, and management control systems and to provide such technical assistance as may be required. If any site visit is made by FRA under this Agreement on the premises of the Grantee, contractor, beneficiary or subrecipient, the Grantee will provide, or will ensure the provision of all reasonable facilities and assistance for the safety and convenience of FRA representatives in the performance of their duties. All site visits and evaluations will be performed in such a manner as will not unduly delay work being conducted by the Grantee or any subrecipient.
Safety Compliance:
To the extent applicable, the Grantee agrees to comply with any Federal regulations, laws, or policy and other guidance that FRA or U.S. DOT may issue pertaining to safety in general, and in the performance of this Agreement, in particular.
Electronic and Information Technology:
The Grantee agrees that reports or information it provides to or on behalf of FRA will use electronic or information technology that complies with the accessibility requirements of Section 508 of the Rehabilitation Act of 1973, as amended, 29 U.S.C.
§ 794d, and “Electronic and Information Technology Accessibility Standards,” 36
C.F.R. Part 1194.
Other Legislative and Regulatory Provisions
Buy American:
The Grantee’s acquisition of steel, iron and manufactured goods with funding provided through this Agreement is subject to the requirements set forth in the Buy American Act, 41 U.S.C. §§ 8301-8305, if applicable. The Grantee also represents that it has never been convicted of violating the Buy American Act nor will it make funding received under this Agreement available to any person or entity who has been convicted of violating the Buy American Act.
Under 2 C.F.R. § 200.322, as appropriate and to the extent consistent with law, the Grantee should, to the greatest extent practicable under this award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. The Grantee will include the requirements of 2
C.F.R. § 200.322 in all subawards including all contracts and purchase orders for work or products under this award.
Ethics:
Standards of Conduct. The Grantee will maintain a written code or standards of conduct governing the performance of its officers, employees, board members, or agents engaged in the award and administration of contracts or agreements supported by the Federal Contribution provided through this Agreement. The code or standards will provide that the Grantee's officers, employees, board members, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subrecipients or contractors. The Grantee may set minimum rules where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. As permitted by state or local law or regulations, such code or standards will provide for penalties, sanctions, or other disciplinary actions for violations by the Grantee's officers, employees, board members, or agents, or by subrecipients or their agents.
Personal Conflict of Interest. The Grantee's code or standards must provide that no employee, officer, board member, or agent of the Grantee may participate in the selection, award, or administration of a contract supported by the Federal Contribution if a real or apparent conflict of interest would be involved. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
Organizational Conflicts of Interest. The Grantee's code or standards of conduct must include procedures for identifying and preventing real and
apparent organizational conflicts of interests. An organizational conflict of interest exists when the nature of the work to be performed under a proposed contract, may, without some restrictions on future activities, result in an unfair competitive advantage to the contractor or impair the contractor's objectivity in performing the contract work.
Existing Codes or Standards. This section does not require the Grantee to implement a new code or standards of conduct where a state statute, or written code or standards of conduct, already effectively covers all of the elements of Section 38(a) of this Attachment.
Civil Rights:
The Grantee agrees to comply with all civil rights laws and regulations, in accordance with applicable Federal directives. These include, but are not limited to, the following:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), as amended, 42 U.S.C. § 2000d et seq., the DOT Title VI regulations at 49 C.F.R. part 21, which prohibits discrimination on the basis of race, color or national origin; (b) the Americans with Disabilities Act, as amended, 42 U.S.C. § 12101 et seq., the DOT ADA regulations at 49 C.F.R. parts 37-38, section 504 of the Rehabilitation Act of 1973, as amended (29
U.S.C. § 794), and the DOT regulations at 49 C.F.R. part 27, which prohibits discrimination of the basis of disability; (c) the Age Discrimination in Employment Act, as amended (42 U.S.C. §§ 621 – 634), and the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 1601-1607), which prohibits discrimination on the basis of age;
(d) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. § 1681 et seq.), which prohibits discrimination on the basis of sex; (e) 49 U.S.C. § 306, which prohibits discrimination on the basis of race, color, national origin, or sex in railroad financial assistance programs; (f) any nondiscrimination regulation implemented relating to the above stated statutes; (g) any nondiscrimination Executive Order implemented relating to the above stated statutes; (h) any U.S. DOT Order implemented relating to nondiscrimination, and (i) any other applicable federal laws, regulations, requirements, and guidance prohibiting discrimination.
SAM Registration and DUNS Number:
The Grantee is responsible for maintaining an active SAM Registration and Data Universal Numbering System (DUNS) Number and ensuring that all SAM/DUNS information is current throughout the lifecycle of this Agreement, in accordance with 2
C.F.R. § 25.200(a)(2). If SAM/DUNS information becomes inactive, expired, or incorrect, the Grantee will not be able to do any grant-related business with FRA, including the obligation and/or payment of Federal grant funds, and FRA may take appropriate action to terminate this Agreement, in accordance with the terms of this Agreement.
Freedom of Information Act:
The FRA is subject to the Freedom of Information Act (FOIA). The Grantee should, therefore, be aware that all applications and related materials submitted by the Grantee related to this Agreement will become agency records and thus are subject to FOIA and to public release through individual FOIA requests.
Text Messaging While Driving:
The Grantee is encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies that bar text messaging while driving company-owned or –rented vehicles, or government-owned, leased, or rented vehicles or privately-owned vehicles when on official government business or when performing any work for or on behalf of the government. See Executive Order 13513 “Federal Leadership on Reducing Text Messaging While Driving,” Oct. 1, 2009 (available at http://www.gpo.gov/fdsys/pkg/FR-2009-10-06/pdf/E9-24203.pdf) and DOT Order 3902.10 “Text Messaging While Driving,” Dec. 30, 2009, as implemented by Financial Assistance Policy Letter (No. FAP- 2010-01, Feb. 2, 2010, available at http://www.dot.gov/sites/dot.dev/files/docs/FAPL_2010-01.pdf. This includes, but is not limited to, the Grantee:
considering new rules and programs or re-evaluating existing programs to prohibit text messaging while driving;
conducting education, awareness, and other outreach for employees about the safety risks associated with texting while driving; and
encouraging voluntary compliance with the agency’s text messaging policy while off duty.
The Grantee is encouraged to insert the substance of this clause in all assistance awards.
Where a Grantee is located within a state that already has enacted legislation regarding texting while driving, that state’s law controls and the requirements of this section will not apply to or be a part of this Agreement.
Trafficking in Persons:
Provisions applicable to a recipient that is a private entity.
You as the recipient, your employees, subrecipients under this award, and subrecipients’ employees may not—
Engage in severe forms of trafficking in persons during the period of time that the award is in effect;
Procure a commercial sex act during the period of time that the award is in effect; or
Use forced labor in the performance of the award or subawards under the award.
We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity —
Is determined to have violated a prohibition in paragraph a.1 of this award term; or
Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either—
Associated with performance under this award; or
Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 C.F.R. part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by our agency at 2 C.F.R. part 1200.
Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity—
Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or
Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph
a.1 of this award term through conduct that is either—
Associated with performance under this award; or
Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 C.F.R. part 180, ‘‘OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),’’ as implemented by our agency at 2 C.F.R. part 1200.
Provisions applicable to any recipient.
You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term.
Our right to terminate unilaterally that is described in paragraph a.2 or b of this section:
Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. § 7104(g)), and
Is in addition to all other remedies for noncompliance that are available to us under this award.
You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity.
Definitions. For purposes of this award term:
‘‘Employee’’ means either:
An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or
Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements.
‘‘Forced labor’’ means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.
‘‘Private entity’’:
Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 C.F.R. § 175.25.
Includes:
A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 C.F.R. § 175.25(b).
A for-profit organization.
‘‘Severe forms of trafficking in persons,’’ ‘‘commercial sex act,’’ and ‘‘coercion’’ have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. § 7102).
“Recipient” and “subrecipient” include for-profit entities for the purpose of this award term only.
Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment:
Grant, cooperative agreement, and loan recipients are prohibited from using government funds to enter into subawards or contracts (or extend or renew subawards or contracts) with entities that use covered technology. See section 889
of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232, 132 Stat. 1636, 1917 (Aug. 13, 2018). See also 2 C.F.R. §
200.471.
PART IV. GOVERNING LAWS AND REGULATIONS
Governing Laws and Regulations:
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The Grantee acknowledges and agrees that its performance will be governed by and in compliance with this Agreement, 2 C.F.R. §§ 200 – 200.521, including Appendices I – XI, and DOT’s implementing regulations at 2 C.F.R. Part 1201.
Application of Federal, State, and Local Laws and Regulations.
Federal Laws and Regulations. The Grantee understands that Federal laws, regulations, policies, and related administrative practices in place on the date this Agreement was executed may be modified from time to time. The Grantee agrees that the most recent of such Federal requirements will govern the administration of this Agreement at any particular time, except if there is sufficient evidence in this Agreement of a contrary intent. Likewise, new Federal laws, regulations, policies and administrative practices may be established after the date the Agreement has been executed and may apply to this Agreement. To achieve compliance with changing federal requirements, the Grantee agrees to include in all subawards and contracts financed with all or part of the Federal Contribution under this Agreement, specific notice that Federal requirements may change and the changed requirements will apply to the Project, as required. All limits or standards set forth in this Agreement to be observed in the performance of the Project are minimum requirements.
State, Territorial Law and Local Law. Except to the extent that a Federal statute or regulation preempts state, territorial, or local law, nothing in this Agreement will require the Grantee to observe or enforce compliance with any provision thereof, perform any other act, or do any other thing in contravention of any applicable state, territorial, or local law; however, if any of the provisions of this Agreement violate any applicable state, territorial, or local law, or if compliance with the provisions of this Agreement would require the Grantee to violate any applicable state, territorial, or local law, the Grantee agrees to notify the FRA immediately in writing in order that FRA and the Grantee may make appropriate arrangements to proceed with the Project.
The Grantee will ensure that Federal funding is expended in full accordance with the U.S. Constitution, Federal Law, and statutory and public policy requirements: including but not limited to, those protecting free speech,
religious liberty, public welfare, the environment, and prohibiting discrimination. Further, the Grantee will ensure compliance with all regulations, executive orders, policies, guidance, and requirements as they relate to the application, acceptance, and/or use of funds under this Agreement which may include, but are not limited to, those referenced in this Agreement.
Environmental Protection. In addition to complying with the requirements described in Section 23 of this Attachment, the Grantee will ensure that all work conducted under this Agreement complies with all applicable laws, regulations, executive orders, and policies related to environmental protection and historic preservation, including, but not limited to: Section 114 of the Clean Air Act (42 U.S.C. § 7414); and Section 308 of the Federal Water Pollution Control Act (33 U.S.C. § 1318).
November 2020
Consolidated Rail Infrastructure and Safety Improvements Clauses Attachment 1A
The Grantee agrees to comply with the clauses in this Attachment 1A according to its terms. Consistent with 49 U.S.C. § 22905(e), clauses (c) through (h) do not apply to: 1) commuter rail passenger transportation (as defined in 49 U.S.C. § 24102(3)) operations of a State or local government authority (as those terms are defined in 49 U.S.C. § 5302) or its contractor performing services in connection with commuter rail passenger operations; 2) the Alaska Railroad or its contractors; or 3) Amtrak’s access rights to railroad right of way and facilities under current law.
Federal Contribution
The Federal share of total Project costs shall not exceed 80 percent.
Performance Measures
Grantee agrees to measure and report on the performance measures as stated in Attachment 5.
Buy America
In lieu of Section 37(a) of Attachment 1 to this Agreement, the Grantee agrees to comply with the Buy America provisions set forth in 49 U.S.C. § 22905(a) for the Project.
Additional guidance on compliance with the Buy America provisions is available on FRA’s website at: https://railroads.dot.gov/legislation-regulations/buy-america/buy-america.
Operators Deemed Rail Carriers
The Grantee recognizes and agrees that 49 U.S.C. § 22905(b) provides that persons conducting rail operations over rail infrastructure constructed or improved in whole or in part with funds provided by this Agreement will be considered a “rail carrier” as defined by 49 U.S.C.
§ 10102(5), for purposes of Title 49, United States Code, and any other statute that adopts that definition or in which that definition applies, including: the Railroad Retirement Act of 1974 (45
U.S.C. § 231 et seq.); the Railway Labor Act (45 U.S.C. § 151 et seq.); and the Railroad Unemployment Insurance Act (45 U.S.C. § 351 et seq.). The Grantee agrees to reflect this provision in its agreements (if any) with any entity operating rail services over such rail infrastructure.
Railroad Agreements. In accordance with 49 U.S.C. § 22905(c)(1):
If Grantee owns the rights-of-way used by the Project funded by this Agreement, then Grantee agrees that: the infrastructure capacity is adequate to accommodate both existing and future freight and passenger rail operations resulting from the Project, as applicable; railroad collective bargaining agreements with railroad employees (including terms
November 2020
regulating the contracting of work) will remain in full force and effect according to their terms for work performed on the railroad transportation corridor; and the Grantee assures compliance with liability requirements consistent with 49 U.S.C. § 28103.
If Grantee does not own all of the rights-of-way used by the Project funded by this Agreement, then Grantee represents that it has entered into a written agreement with the owner of rights-of-way used by the Project funded by this Agreement, which includes: compensation for such use; assurances regarding the adequacy of infrastructure capacity to accommodate both existing and future freight and passenger operations resulting from the Project; an assurance by the owner that collective bargaining agreements with railroad employees (including terms regulating the contracting of work) will remain in full force and effect according to their terms for work performed by such employees on the railroad transportation corridor; and an assurance of compliance with liability requirements consistent with 49 U.S.C. § 28103.
Labor Protective Arrangements
In accordance with 49 U.S.C. § 22905(c)(2)(B), if the Project uses rights-of-way owned by a railroad, then Grantee will ensure compliance with the protective arrangements that are equivalent to the protective arrangements established under Section 504 of the Railroad Revitalization and Regulatory Reform Act of 1976, 45 U.S.C. § 836, with respect to employees affected by actions taken in connection with the Project financed in whole or in part by this Agreement.
Davis-Bacon and Related Acts Provisions
In accordance with 49 U.S.C. § 22905(c)(2)(A), if the Project uses rights-of-way owned by a railroad, then, the Grantee will ensure compliance with the standards of 49 U.S.C. § 24312 with respect to the Project in the same manner that Amtrak is required to comply with those standards for construction work financed under an agreement made under 49 U.S.C.§ 24308(a). For these purposes, wages in collective bargaining agreements negotiated under the Railway Labor Act are deemed to comply with Davis-Bacon Act requirements.
Replacement of Existing Intercity Passenger Rail Service
If an intercity passenger rail transportation provider replaces Amtrak intercity passenger rail service, then such provider must comply with the provisions of 49 U.S.C. § 22905(d).
ATTACHMENT 2 STATEMENT OF WORK
Manatee Port Authority
Port Manatee Railroad Track Rehabilitation Phases 1 and 2
Consolidated Rail Infrastructure and Safety Improvements (CRISI) FY 2019
AUTHORITY
Authorization | 49 U.S.C. § 22907(c)(4) |
Funding Authority/Appropriation | Consolidated Appropriations Act, 2019, Division G, Title I (Public Law 116-6 (February 15, 2019)) |
Notice of Funding Opportunity | Notice of Funding Opportunity for Consolidated Rail Infrastructure and Safety Improvements for Fiscal Year 2019, 84 Federal Register 42979 (August 19, 2019) |
BACKGROUND
This Agreement funds the Manatee Port Authority (Authority or Grantee) to complete the Port Manatee Railroad Track Rehabilitation Phase 1 and Phase 2 (Project). To the extent there is a conflict between Attachment 1 and this Attachment 2, Attachment 1 governs.
Port Manatee (Port) is an approximately 1,100-acre facility located in west central Florida adjacent to Tampa Bay. The Port Manatee Railroad is a short line rail facility on Port property and owned by the Port that connects to the CSX Transportation railroad mainline. Port Manatee’s rail facilities have been developed in stages since 1969, with many heavily used rail segments nearing the end of their design life. The Project will upgrade and replace portions of these rail facilities. Phase 1 of the Project is comprised of a complete track rebuild in two areas, with new cross-ties, tie plates, bolts, tie anchors, spikes, ballast and heavier rail, and Phase 2 is comprised of the same work in three additional areas. The Grantee anticipates that work on both Phases will occur simultaneously.
On August 19, 2019, the FRA issued a Notice of Funding Opportunity (NOFO) in the Federal Register soliciting applications under the Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program for Federal fiscal year (FY) 2019. On October 7, 2019, the
Grantee submitted two applications, one each for Phase 1 requesting $301,067 and Phase 2 requesting $606,720 for construction of the Project. FRA selected the Authority to receive the full award for both applications: for Phase 1, $301,067 in FY 2019 CRISI funding toward a
$602,134 project (including Grantee match); and for Phase 2, $606,720 in FY19 CRISI funding toward a $758,400 project (including Grantee match). Because the applications requested funding for two phases of the same Project, FRA decided to combine the awards into one grant, the terms of which are defined in the Agreement and this Statement of Work (SOW). On March 25, 2020, in compliance with the National Environmental Policy Act, FRA approved a Categorical Exclusion for both Phase 1 and Phase 2.
OBJECTIVE
The Project will replace and upgrade existing track in five areas with new cross-ties, tie plates, bolts, tie anchors, spikes, ballast, and heavier 115-lb. rail within Port Manatee located in Palmetto, FL. The replacement/upgrade will result in improved safety of the rail facilities, eliminating costly repairs due to failure of track components, as well as significantly decreasing the annual maintenance cost.
PROJECT LOCATION
Port Manatee is located in Palmetto, Florida in the Sarasota-Bradenton Area of northwest Manatee County at the entrance to Tampa Bay on Florida’s west coast. It is located within 5 miles of the nexus of Interstates 75 and 275 (within 30 miles of Interstate 4), with direct access provided by U.S. 41 (three miles north of Interstate 275). Rail service is provided by CSX Railroad’s “S” mainline interchanging with the Port’s own Class III Railroad. The Project is contained within Port Manatee’s jurisdictional boundaries.
DESCRIPTION OF WORK
The Project consists of four primary work elements delivered through five tasks as listed below and described later in this SOW.
Task 1: Detailed Project Work, Budget, and Schedule Task 2: Preliminary Engineering/Final Design
Task 3: Phase 1 Construction
Task 4: Phase 2 Construction Task 5: Project Administration
Task 1: Detailed Project Work Plan, Budget, Schedule
The Grantee shall submit a separate Detailed Project Work Plan, Budget, and Schedule (PWP) for each Phase of the Project. The Grantee will prepare PWPs (one for each Phase) for the following tasks, which may result in amendments to the Agreement. The Detailed Project Budgets will be consistent with the Approved Project Budget but will provide a greater level of detail. The PWPs will describe, in detail, the activities and steps necessary to complete the tasks outlined in this Statement of Work.
The PWPs will also include information about the project management approach (including team organization, team decision-making, roles and responsibilities and interaction with FRA), as well as address quality assurance and quality control procedures. In addition, the PWPs will include the Project Schedule with Grantee and agency review durations), a detailed Project Budget, and, if necessary, the environmental class of action. Similarly, agreements governing the construction, operation and maintenance of the Project should also be included. The PWPs will be reviewed and approved by the FRA.
The Grantee acknowledges that work on subsequent tasks will not commence until the P have been completed, submitted to FRA, and the Grantee has received approval in writing from FRA, unless such work is permitted by pre-award authority provided by FRA. The FRA will not reimburse the Grantee for costs incurred in contravention of this requirement.
Task 1 Deliverables:
Detailed Project Work Plan, Budget, and Schedule (one for each Phase)
Task 2: Preliminary Engineering/Final Design
The Grantee will submit separate Preliminary Engineering and Final Design documents for each Phase of the Project.
Subtask 2a - Preliminary Design (30%)
The Grantee will submit the Preliminary Design (30%) Package for FRA review and approval prior to initiating Final Design. This will consist of the preparation of all design and project delivery documentation necessary to proceed with final design. It will include development of the design criteria, preliminary specifications, and any documentation necessary to demonstrate the effectiveness, feasibility, and readiness of the Project. It will show the limits of construction and staging areas as applicable. The Preliminary Design (30%) Package will include 30% Plan Sheets, details, and outline of specifications, Preliminary Cost Estimate, and Preliminary Construction Schedule.
Subtask 2b - Final Design
The Grantee will submit a Final Design (FD) Package to FRA for review and acceptance. The FD Package will include Final Design Plans, specifications, cost estimates, and schedules. The Grantee shall not proceed with construction until FRA has accepted, in writing, all required Final Design documentation. The Grantee will provide FRA with written notification of bid letting, contract award and issuance of notice to proceed to any contractor performing work under the Agreement.
Task Deliverables:
Preliminary Design Package (one package each for Phases 1 and 2)
Final Design Package (one package each for Phases 1 and 2)
Task 3: Phase 1 Construction
The work under Task 3 consists of a complete track rebuild in two areas, with new crossties, tie plates, bolts, anchors, spikes, ballast and heavier rail.
Subtask 3a: Construction Area 1
The Grantee will complete construction in Area 1 as detailed by Jobs 1 through 3 below.
Job 1
Surface South side curves 2 ea. North end (A) – 737 ft of track.
Replace 85 ea. 6 in x 8 in x 8 ft – 6 in crossties (grade 3 crossties; 100% end plated) to the west complex switch.
South end (B) surface 683 ft. of track, replace 40 ea. 6 in x 8 in x 8 ft – 6 in. crossties from clearance marker to south dock crossing.
Surface, line and cross level all tracks with a 2-inch pull using #4 granite ballast.
Dispose of old removed crossties off site.
Job 2
Main line Reeder Road to Main line switch West end, 1520 LF of track.
Replace 242 ea. defective 6 in x 8 in x 8 ft – 6 in crossties (grade 3 crossties; 100% end plated).
Replace 200 ea. loose or defective track bolts as needed.
Surface line and cross level same 1520 LF of trackage with a 2 in pull using #4 granite ballast.
Dispose of all crossties offsite.
Job 3
Complete rebuild of Main line from Southside switch west to Coastal switch, 584 ft of track, using 115 lb. RE rail, 7 in x 9 in crossties spaced on 20 in centers crossties (grade 3 crossties; 100% end plated), double shouldered tie plates, 6-
hole joint bars, necessary new track spikes and joint bolts with every third tie box anchored.
Surface, line and cross level same 584 ft of trackage with a 6 in pull using #4 granite ballast.
Dispose of old removed rail and OTM on site. d. Dispose of all removed ties offsite.
Subtask 3b: Construction Area 2
The Grantee will complete construction in Area 2 as detailed by Jobs 4 and 5 below.
Job 4
Complete tear up and rebuild of Main line from switch at Eastern Ave
west, including crossing, to Kinder Morgan crossing, 695 ft of trackage, using 115 lb. RE rail, 7 in x 9 in crossties spaced on 20 in centers crossties (grade 3 crossties 100% end plated), double shouldered tie plates, 6-hole joint bars, necessary new track spikes and joint bolts with every third tie box anchored.
Surface, line and cross level same 695 ft of trackage with a 6 in pull using #4 granite ballast.
Dispose of old removed rail and OTM on site.
Dispose of all crossties offsite.
Repave crossing with asphalt.
Job 5
Complete tear up and rebuild of track from last long crosstie of the switch on the North side of North Dock St heading west to the crossing East of Kinder Morgan dump shed, 664 ft of trackage and the remaining 618 ft of trackage, including the #8 turnout on the West side of the dump pit shed, to the existing bumping post at the West end of the dump pit track, using 115 lb. RE rail, 7 in x 9 in crossties spaced on 20 in centers crossties (grade 3 crossties; 100% end plated), double shouldered tie plates, 6-hole joint bars, necessary new track spikes and joint bolts with every third tie box anchored.
Remove existing sub-ballast in (16 ft. W x 664 ft. L), area on the east side of the dump shed, approximately 4 inches in. depth, disposing of on port property as directed.
Install a 4-in. thick layer of compacted DOT lime rock road base in same
(16 ft. W x 664 ft. L) area, on the east side of the dump shed.
Surface, line and cross level same 1282 ft of trackage and 1 ea #8 turnout with a 6 in pull using #5 A granite ballast.
Dispose of old removed rail and OTM on site. Dispose of all crossties offsite.
Task 4: Phase 2 Construction
Subtask 4a: Construction Area 3
The Grantee will complete construction in Area 3 as detailed in Jobs 6 through 9 below.
Job 6
Surface the south end of the interchange #1 track, from first wooden crosstie on south end north to second set of cement crossties - approximately 1,555' of track (assuming an average 2" lift on the track).
Replace 250 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 115 ea. loose or defective track bolts as needed.
Contractor is responsible to coordinate and pay for CSX flagman for this job within CSX property boundaries for RWP.
Job 7
Surface south end of interchange #2 Track, from first wooden crosstie on south end north to cement crossties - approximately 1,431' of track (assuming an average 2" lift on the track).
Replace 250 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 95 ea. loose or defective track bolts as needed.
Dispose of all crossties offsite.
Contractor is responsible to coordinate and pay for CSX flagman for this job within CSX property boundaries for RWP
Job 8
Scrap yard Turnout - Change out a full set of #8 turnout switch ties throughout the turnout using CSX Spiking Pattern.
Tighten all track bolts throughout the switch.
Install new #8 100 lb. RE Rail Bound manganese frog.
Surface, line and cross level the turnout on #4 granite ballast through to
scrap track turnout (approximately 120' total including the turnout).
Dispose of all removed ties offsite.
Contractor is responsible to coordinate and pay for CSX flagman for this job within CSX property boundaries for RWP
Job 9
Replace and install new 16-6" 100 LB. RE Switch point and stock rail on curved side in the CSX Interchange switch on the south end.2. Install new replaceable top portion only of FM switch point Guard.
Change out a full set of #8 turnout switch ties through turnout using CSX Spiking Pattern.
Tighten all Track bolts throughout the switch.
Replace 12 ea. 6 x 8" grade ties (Grade 3 crossties; 100% end plated) in scrap yard track in order to replace switch ties in interchange switch.
Surface, line and cross level the turnout on #4 granite ballast through to scrap track turnout (approximately 120' total including the turnout).
Dispose of removed ties offsite.
Contractor is responsible to coordinate and pay for CSX flagman for this job within CSX property boundaries for RWP
Subtask 4b: Construction Area 4
The Grantee will complete construction in Area 4 as detailed in Jobs 10 and 11 below:
Job 10
Surface north new track - approximately 1,291' of track (assuming an average 2" lift on the track).
Replace 210 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 80 ea. loose or defective track bolts as needed.
Dispose of all crossties offsite.
Job 11
Surface south new track - approximately 1,291' of track (assuming an average 2" lift on the track).
Replace 240 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 80 ea. loose or defective track bolts as needed.
Dispose of all crossties offsite.
Subtask 4c: Construction Area 5
The Grantee will complete construction in Area 5 as detailed in Jobs 12 through 18 below.
Job 12
Surface south van ply track - approximately 653’ of track (assuming an
average 4" lift on the track).
Replace 210 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 36 ea. loose or defective track bolts as needed.
Dispose of all crossties offsite.
Job 13
Tear out and remove Kinder Morgan mainline crossing - approximately 80 track ft. down to base.
Rebuild track using 115 lb. RE rail with new AREMA approved concrete crossties and fasteners on 20 in. centers.
Install new French drain and add necessary ballast up to grade.
Perform Orgo-Therm welds on joints that will be under asphalt.
Surface, line and cross level same 80 ft. using #4 granite ballast as needed.
Dispose of removed rail on site as directed. Dispose of all removed crossties offsite.
Job 14
Demo and rebuild 20 Ft. of mainline trackage west of Kinder Morgan crossing up to track #2 switch points.
Rebuild track using 115 lb. RE rail, with 7in. x 9 in. crossties spaced on 20 in. centers, double shoulder tie plates, 6-hole joint bars, necessary new track spikes and joint bolts, with every third tie box anchored.
Surface, line and cross level same 20 ft of track. using #4 granite ballast as needed.
Dispose of removed rail on site as directed. Dispose of removed crossties offsite
Job 15
Completely demolish and reconstruct track #2 turnout (#8) using 115 lb. RE rail, with 7 in. x 9 in. switch ties spaced on 20 in. centers, double shoulder tie plates, 6-hole joint bars, necessary new track spikes and joint bolts, with every third tie box anchored.
Surface, line and cross-level the turnout using #4 granite ballast as needed.
Dispose of removed rail on site as directed. Dispose of all removed crossties offsite.
Job 16
Surface Track #2 - approximately 818’ of track (assuming an average 2" lift on the track).
Replace 310 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 60 ea. loose or defective track bolts as needed.
Dispose of all crossties offsite.
Job 17
Surface Track #1 - approximately 850’ of track (assuming an average 2" lift
on the track)
Replace 360 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 64 ea. loose or defective track bolts as needed.
Dispose of all crossties offsite.
Job 18
Item 1 Coastal Switch, replace and install new 16 ft. - 6in. 100lb. RE switch point and 39' stock rail on turnout side. Install new complete FM switch point guard.
Install 7 - each new 7 in. x 9 in. x 9 ft. switch ties in the same turnout with 14 - each new adjustable switch plates.
Install 2 - each new 16 ft. switch ties under points and 1 – each 7 in. x 9 in. x 8 ft. – 6 in. crosstie in front of points, all spaced on 20 in. centers.
Dispose of removed rails & switch point on site. Dispose of all removed cross ties off site.
Task 5: Project Administration
The Grantee may expend funds under the Agreement for Project Administration (PA) activities related to the administration and delivery of the Project. Eligible activities under this Task include: document preparation (scope, schedule, budget updates), contract procurement, support for FRA inquiries on grant compliance oversight or monitoring, and applicable FRA reporting requirements defined in the Agreement. Specifically, per Section 16 of the Agreement, the Grantee shall submit a Final Performance Report within 90 days of completion of the Project.
The Grantee shall submit a separate Final Performance Report for each Phase of the Project.
Task 5 Deliverables:
Final Performance Reports submitted within 90 days of the end of the Project Period of Performance
PROJECT COORDINATION
The Grantee shall perform all tasks required for the Project through a coordinated process, which will involve affected railroad owners, operators, and funding partners, including:
CSX Transportation
Kinder Morgan
Florida Department of Transportation, and
FRA
PROJECT MANAGEMENT
The Grantee is responsible for facilitating the coordination of all activities necessary for implementation of the Project. Upon award of the Project, the Grantee will monitor and evaluate the Project’s progress through regular meetings scheduled throughout the Project Performance Period. The Grantee will:
Participate in a project kickoff meeting with FRA
Complete necessary steps to hire a qualified consultant/contractor to perform required Project work
Hold regularly scheduled Project meetings with FRA
Inspect and approve work as it is completed
Review and approve invoices as appropriate for completed work
Perform Project close-out audit to ensure contractual compliance and issue close-out report
Submit to FRA all required Project deliverables and documentation on-time and according to schedule, including periodic receipts and invoices
Read and understand the Terms and Conditions of the Agreement (Attachment 1)
Notify FRA of changes to the Agreement that require written approval or modification to the Agreement
Comply with all FRA Project reporting requirements, including, but not limited to:
Status of project by task breakdown and percent complete
Changes and reason for change in project’s scope, schedule and/or budget
Description of unanticipated problems and any resolution since the immediately preceding progress report
Summary of work scheduled for the next progress period
Updated Project schedule
Attachment 3
DELIVERABLES AND APPROVED PROJECT SCHEDULE
Manatee Port Authority
Railroad Track Rehabilitation Phases 1 and 2
Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program FY 2019
I. DELIVERABLES AND APPROVED PROJECT SCHEDULE
The deliverables associated with the Agreement are listed below. The Grantee must complete these deliverables to FRA’s satisfaction to be authorized for funding reimbursement and for the Project to be considered complete.
Unless otherwise approved, requests for extensions of the Project Performance Period must be submitted not later than 90 days before the end of the Project Performance Period, consistent with Section 4(b) of Attachment 1.
Deliverables and Approved Project Schedule
Task # | Deliverable Name | Due Date |
1 | Detailed Project Work Plans, Budgets and Schedules (both Phases) | February 1, 2021 |
2 | Preliminary Design Packages (both Phases) | March 15, 2021 |
2 | Final Design Packages (both Phases) | April 15, 2021 |
5 | Final Performance Reports (both Phases) | 90 Days After the End of the Period of Performance |
Attachment 4 APPROVED PROJECT BUDGET
Manatee Port Authority
Railroad Track Rehabilitation Phases 1 and 2
Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program FY 2019
As detailed in Attachment 2, Statement of Work, the Grantee submitted separate applications for Phases 1 and 2 of the Project, and FRA decided to combine them into one Agreement. Because the application for each Phase committed a different Non-Federal Contribution (50% for Phase 1 and 20% for Phase 2), the Grantee will administer separate budgets for each Phase. The Grantee shall not reprogram funds between Phase 1 and Phase 2.
IA. APPROVED PROJECT BUDGET, PHASE 1
The total estimated cost of Phase 1 of the Project is $602,134, for which the FRA grant will contribute up to 50% of the total Project Phase 1 cost, not to exceed $301,067. The Grantee’s Non-Federal Contribution is comprised of cash in the amount of $301,067 and no in-kind contribution. Any additional expense required beyond that provided in the Agreement to complete Phase 1 of the Project will be borne by the Grantee.
Phase 1 Project Budget by Task
Task # | Task Name | Federal (FRA) Contribution | Non-Federal Contribution | Total Cost |
1 | Detailed Project Work Plan, Budget, and Schedule – Phase 1 | $ 0 | $ 0 | $ 0 |
2a | Preliminary Engineering (30%) – Phase 1 | $ 660 | $ 660 | $ 1,320 |
2b | Final Design – Phase 1 | $ 1,540 | $ 1,540 | $ 3,080 |
3a | Subtask 3a: Construction Jobs 1-3 | $150,000 | $150,000 | $300,000 |
3b | Subtask 3b: Construction Jobs 4-5 | $145,667 | $145,667 | $291,334 |
5 | Project Administration – Phase 1 | $ 3,200 | $ 3,200 | $ 6,400 |
Total | $301,067 | $301,067 | $602,134 |
Revisions to the Approved Project Budget, Phase 1 shall be made in compliance with Attachment 1 of the Agreement. The Grantee will document expenditures by task, and by Federal and Non- Federal Contributions, when seeking reimbursement from FRA.
Phase 1 Project Budget by Source
Funding Source | Project Contribution Amount | Percentage of Total Project Cost |
Federal Contribution (Amount of FRA Grant) | $301,067 | 50% |
Non-Federal Contribution (Florida Department Transportation) | $301,067 | 50% |
Total | $602,134 | 100% |
IB. APPROVED PROJECT BUDGET, PHASE 2
The total estimated cost of Phase 2 of the Project is $758,400, for which the FRA grant will contribute up to 80% of the total Project Phase 2 cost, not to exceed $606,720. The Grantee’s Non-Federal Contribution is comprised of cash in the amount of $151,680 and no in-kind contribution. Any additional expense required beyond that provided in this Agreement to complete Phase 2 of the Project will be borne by the Grantee.
Phase 2 Project Budget by Task
Task # | Task Name | Federal (FRA) Contribution | Non-Federal Contribution | Total Cost |
1a | Detailed Project Work Plan, Budget, and Schedule – Phase 2 | $ 0 | $ 0 | $ 0 |
2a | Preliminary Engineering (30%) – Phase 2 | $ 1,320 | $ 330 | $ 1,650 |
2b | Final Design – Phase 2 | $ 3,080 | $ 770 | $ 3,850 |
4a | Subtask 3a: Construction Jobs 6-9 | $180,000 | $ 45,000 | $225,000 |
4b | Subtask 3b: Construction Jobs 10-11 | $104,000 | $ 26,000 | $130,000 |
4c | Subtask 3c: Construction Jobs 12-18 | $312,000 | $ 78,000 | $390,000 |
5 | Project Administration – Phase 2 | $ 6,320 | $ 1,580 | $ 7,900 |
Total | $606,720 | $151,680 | $758,400 |
Revisions to the Approved Project Budget, Phase 2 shall be made in compliance with Attachment 1 of the Agreement. The Grantee will document expenditures by task, and by Federal and Non- Federal Contributions, when seeking reimbursement from FRA.
Phase 2 Project Budget by Source
Funding Source | Project Contribution Amount | Percentage of Total Project Cost |
Federal Contribution (FRA Grant) | $606,720 | 80% |
Non-Federal Contribution (Grantee) | $151,680 | 20% |
Total | $758,400 | 100% |
ATTACHMENT 5
PERFORMANCE MEASURES
Manatee Port Authority
Port Manatee Railroad Track Rehabilitation Phases 1 and 2
Consolidated Rail Infrastructure and Safety Improvements (CRISI) FY 2019
PERFORMANCE MEASUREMENTS
The table below contains the performance measures that this Project is expected to achieve. These performance measures will enable FRA to assess Grantee’s progress in achieving strategic goals and objectives. The Grantee will report on these performance measures per the frequency and duration specified in the table.
Upon Project completion, Grantee will submit reports comparing the Actual Project Performance of the new and or improved asset(s) against the Pre-Project (Baseline) Performance and Expected Post-Project Performance as described in Table 1 below. Grantee need not include any analysis in addition to the described data; however, Grantee is welcome to provide information explaining the reported data.
Grantee will submit the performance measures report to the Regional Manager in accordance with Table 1 below.
Table 1: Performance Measurement Table
Performance Measure | Description of Measure | Measurement | Reporting |
Pre-Project (Baseline) Performance: The pre-project estimated annual maintenance cost is | Contents: Comparison of future annual maintenance cost versus the baseline cost. | ||
approximately $102,428 | |||
Annual | The estimated annual maintenance cost is the total estimated yearly cost | per year. | |
Frequency: | |||
Maintenance | of maintenance for the railroad. It is | Annual | |
Cost | expected to decrease as a result of this Project. | ||
Expected Post-Project Performance: | Duration: | ||
For three years after the | |||
Reduction of annual maintenance cost. | Project’s Project Performance Period end date. |
Performance Measure | Description of Measure | Measurement | Reporting |
Pre-Project (Baseline) Performance as of: | Contents: Comparison of future derailments within the projects scope of work versus the baseline of two derailments. | ||
The pre-project number of | |||
derailments within the | |||
projects scope of work was | |||
two. | |||
Mitigating risk of derailments | The risk of derailments is greater in the areas of track within switch points and defective crossties. It is expected to decrease as a result of this project. | ||
Frequency: Annual | |||
Expected Post-Project Performance: | Duration: For three years after the | ||
A reduction of derailments | Project’s Project | ||
with the projects scope of | Performance Period end | ||
work. | date. |
CONSENT
AGENDA ITEM 1.E.: ALPICO INTERNATIONAL LEASE AMENDMENT #7 BACKGROUND:
In December 2013, the Port Authority approved a lease for office space to Alpico International (Alpico), which was extended through December 31, 2020 through various amendments. Alpico desires to extend its lease for one year effective January 1, 2020 – December 31, 2021 which includes a 5% increase in the lease rate and an increase in the total leased square footage.
ATTACHMENT:
Port Manatee Lease Amendment #7
COST AND FUNDING SOURCE:
N/A
CONSEQUENCES IF DEFERRED:
Delay in approving tenant’s request.
LEGAL COUNSEL REVIEW: Yes
RECOMMENDATION:
Move to approve and authorize the Chairman to execute Port Manatee Lease Amendment #7 between Manatee County Port Authority and Alpico International.
26981/001/01711199.DOCXv1
PORT MANATEE LEASE AMENDMENT #7
The terms and condition s of this Port Manatee Lease Amendment #7 (hereinafter, "Amendment #7"), made and entered into by and between the MANATEE COUNTY PORT AUTHORITY, a political entity of the State of Florida, with its principal place of business located at Port Manatee, 300 Tampa Bay Way , Palmetto, Florida 34221, hereinafter referred to as the " Authority ", and ALPlCO INTERNA TIONAL, an entity duly organized to do bus iness in the State of Florida, with a principal place of business located at 13230 Eastern Avenue, Palmetto , Florida 34221, hereinafter referred to as the "Lessee" (collectively , the "Parties"), for and in consideration of the mutual covenants contained in Amendment #7 and other good and valuable consideration, amend the Port Manatee Lease entered into by the parties hereto dated December 19, 2013 (hereinafter "Lease"), the Port Manatee Lease Amendment # I dated April 17, 2014 ("Amendment #I"), the Port Manatee Lease Amendment #2 dated January 21, 2016 ("Amendment #2") the Port Manatee Lease Amendment #3 dated February 23, 2016 ("Amendment #3"), the Port
Manatee Lease Amendment #4 dated January 19, 2017 ("Amendment #4"), the Port Manatee Lease Amendment #5 dated February 15, 2018 ("Amendment #5"), and the Port Manatee Lease Amendment #6 dated December 20, 20 I 8 ("Amendment #6") and state as follows:
SCOPE. This Amendment #7 is being entered into for the purpose of amending paragraph 2 of the Lease extending the term for a one-year period until December 31, 2021, amending, modifying and superseding paragraphs I , 3 and 9 of the Lease. Except to the extent herein amended, all other provisions set forth in Amendment #6, Amendment #5, Amendment #4, Amendment #3, Amendment #2, Amendment # 1 , and the Lease sha ll remain in full force and effect and bindin g upon the Authority and the Lessee. ln entering into Amendment
#7, the parties acknowledge that in no way has the Authority waived any of its rights or claims it may have against the Lessee.
MODIFICATION. The Parties agree to amend the Lease to extend the term for one year such that the term of the Lease shall now terminate on December 31, 2021.
The Parties agree to amend, modify and supersede paragraphs I, 3 and 9 of the Lease, as follows:
DEMISED PREMISES. The Authority does hereby dem ise , let and rent unto the Lessee and the Lessee does hereby hire and take as tenant those certain facilities located in Manatee County, Florida identified as a portion of Port Manatee and hereinafter identified as the "demised premises" initialed on behalf of the parties hereto in one or more of the following subparagraphs, to have and to hold the same pursuant to the provisions hereinafter set fo1th:
13230 Eastern Avenue, Palmetto, Florida 34221, office space consisting of the following:
Office 1 - 234.33 square feet (previously identified as " East Office # I - 226 square feet"*)
Office 4 - 234.33 square feet (previously identified as " Main Office - 231 square feet"* )
Office 5 - 231.17 square feet (previously identified as " West Office - 228 square feet"*)
Office 6 - 231.17 square feet
Restrooms - 165.30 square feet
Hallway- 105.44 square feet
*Square footage was estimated.
Total actual square footage is 1,2 01.74 to be used by the Lessee solely for the purpose of an office or offices for conducting the activities, business and operation of the Lessee in connection with the activities and operations of the Lessee at Port Manatee related to waterborne commerce.
RENT. The Lessee shall pay to the Authority throughout the duration or term of this lease rent for the demised premises for each and every month of the term of this lease a sum in the amount of $1.58 per square foot, per month , payable in advance or $1,898.75. The Lessee shall also pay any applicable Florida sa les taxes on said rent, payable at the same time rental payments are made.
9. MAINTENANCE. The Lessee shall cause all improvements located upon the demised premises to be duly maintained and kept up throughout the duration or term of this lease to the extent necessary to maintain the demised premises in a sa fe, tenantable and workable condition. The demised premises will not be used for any unlawful purposes and the Lessee will not use the demised premises in such a manner as to create a nuisance or otherwise violate any law, rule or regulation , and the Lessee will neither suffer nor commit any waste of the demised premises.
CONFLICT. In the event of a conflict regarding the provisions set forth in paragraphs 1, 3 and 9 of Amendment #7 and the Lease, Amendment #1, Amendment #2, Amendment #3, Amendment #4, Amendment #5, or Amendment #6, then the provisions set forth in Amendment #7 shall prevail. In the event of a conflict between any other paragraphs within Amendment #7 and the Lease, Amendment #1, Amendment #2, Amendment #3,
Amendment #4, Amendment #5, and Amendment #6, then the Lease, Amendment #I, Amendment #2, Amendment #3, Amendment #4, Amendment #5, and Amendment #6 shall prevail.
MUTUAL REPRESENTATIONS. Each of the Parties represents unto the other pa11y that Amendment #7 sha ll govern the Parties' responsibilitie s regarding the term.
EFFECTIVE DATE. The effective date of Amendment #7 is January I, 202 1.
IN WITNESS WHEREOF, the parties have caused this Amendment #7 to be duly executed in duplicate this the I 5th day of December, 2020.
ATTEST:
ANGELINA M. COLONNESO
Clerk of Circuit Court
By: _ _ _ _ _ _ _ _ _ _
Printed: - - - - - - - - - -
MANATEE COUNTY PORT AUTHORITY
By: - - - - - - - - - - - -
Chairman
WITNESSES: ALPICO INTERNATIONAL
< o\o
T itle: Q \{?StVJ2y.t
LESSEE
CONSENT
AGENDA ITEM 1.F: FLORES CONSTRUCTION CHANGE ORDER NO.
11
BACKGROUND:
On February 20, 2020, the Authority approved the contract with Flores Construction Company in the amount of $1,238,073 for all necessary labor, equipment, and materials for the construction of loading docks at warehouse 2. Change orders 1-10 have been approved on the project for a net decrease of $309,191.94. Change Order No. 11 increases the contract
$79,608.70 for remaining balances previously entered for direct material purchases, but due to timing of delivery were purchased by the contractor; fire sprinkler riser painting; and fire protection services.
ATTACHMENT:
Change Order No. 11
COST AND FUNDING SOURCE:
FDOT and Port cash in the amount of $39,804.35 each
CONSEQUENCES IF DEFERRED:
Delay in warehouse 2 loading dock completion
LEGAL COUNSEL REVIEW: Yes
RECOMMENDATION:
Move to approve and authorize the Chairman to execute Change Order No. 11 to the Flores Construction contract in the amount of $79,608.70.
Project Name:
PORT MANATEE
Loading Docks - Cold Storage Warehouse Improvements
CHANGE ORDER FORM Change Order No.
Date of Issuance: 12/4/2020 Effective Date:
11
4-Dec-20
Owner:
Manatee County Port Authority Contract #:
PSA No. 18-02 ITB 9-0-2019
Engineer of Record:
RS&H
Contractors Project #: PO-PA005411
Contractor:
Flores Construction Co. Engineer's Project #:
104-4007-002
Project:
Contract Name: Cold Storage Warehouse
Improvements
Cold Storage Warehouse Improvements
The Contract is modified as follows upon execution of this Change Order:
Description:
Return/refund to Contractor the balance remaining on previously deducted Owner Direct Purchase Order (ODPO) material; Whitney Transport $69,168.48 and Cemex $940.22; The large balance on Whitney Transport can be attributed to material delivered prior to ODPO, less material used than projected and non-taxable items paid directly by Contractor
ADD $70,108.70 per the attached ODPO accounting summary
Horn/Strobe with signage to front of building tied to fire riser flow switch per North Rive Fire District (NRFD) Fire Inspector Bob Tollise
No cost change; horn/strobe power (Tampa Bay Electric), horn/strobe material (Beneficial Fire)
Fire extinguisher (2) on hanger to each exit (model 2A10BC) per NRFD No cost change; fire extinguishers provided/installed (DynaFire)
Replace two exit lights with emergency/exit combo per NFRD
No cost change; emergency/exit combo lights (Tampa Bay Electric)
Paint 'red' all exterior sprinkler piping and new fire backflow per NRFD
ADD $1,950.00; $1,500.00 Gulf Coast Painting, $450.00 scissor lift Tampa Bay Electric
Signage 'FDC 13255' to sprinkler riser area and address '13255' (6" numercial) to front of building per NRFD No cost change; signage material (Signs of 7th), labor (Flores C Co)
New 4" double detector check backflow preventer per 'field change' approval PLN1908-0065 dated 09/04/2020 as shown on sheet F-100
ADD $7,550.00; material and labor provided (Beneficial Fire Protection) Summary
1. ADD $ 70,108.70
5. ADD $ 1,950.00
7. ADD $ 7,550.00
Total $ 79,608.70
Attachments: 7 List documents supporting change:
Owner Direct Purchase Order (ODPO) accounting summary - one page email correspondence 09/03/2020 Robert Tolllise NRFD - one page Gulf Coast Painting invoicel 09/28/2020 - one page
Tampa Bay Electric CO/invoice - two pages
Manatee County Public Works permit 'field change' PLN1908-0065 - one page
Beneficial Fire Protection proposal 09/28/2020 - one page
CHANGE IN CONTRACT PRICE Original Contract Price: $ 1,238,073.00 | CHANGE IN CONTRACT TERMS [note changes in Milestones if applicable) _ Original Contract Times: 180 day,_s Substantial Completion: 9/6/2020 Date of Final Payment 10/6/2020 |
[Increase] [Decrease] from previous approved Change Orders #: 1 -~ 1-0 $ (309,191.94) | [Increase] [Decrease] from previous approved Change Order #: 0 Substantial Completion Date: 9/6/2020 Date of Final Payment: 10/6/2020 [date or days] |
Contract Price prior to this Change Order: $ 928,881.06 | Contract Times prior to this Change Order: Substantial Completion: 9/6/2020 Date of Final Payment: 10/6/2020 [date or days) |
[Increase] [Decrease] of this Change Order: $ 79,608.70 | [Increase] [Decrease] of this Change Order: Substantial Completion: 11/13/2020 Date of Final Payment: 12/13/2020 [days or dates) |
Contract Price Incorporating this Change Order: $ 1,008,489.76 | Contract Times with all approved Change Orders: Substantial Completion: 11/13/2020 Date of Final Payment: 12/13/2020 |
ACCEPTED:
Reynold Smith & Hill (RS&H) Flores Construction Co.
Engineer of Record Date: 12/5/2020
Approved by Funding Agecy (if applicable)
MCPA / BCC APROVED
Date:
Da: te
Contractor
12/4/2020
By:
Titie:
<Rev. 11/2020>
Port Manatee Cold Storage Warehouse | |||||||||
Owner Direct Purchase Order (ODPO) accounting | |||||||||
A | B | C | D | E | F | G | H | ||
vendor | ODPO | sales tax | deduct CO | CO | paid | (A‐D) | (E*.06) | county t | (E+F+G) |
ODPO | 6% | $50 | |||||||
balance | state tax | ||||||||
dockzilla co | 25,093.00 | * | 32,838.00 | 3 | 25,093.00 | * | * | * | * |
all steel building | 74,679.52 | 3,360.48 | 78,040.00 | 4 | 74,679.52 | ‐ | ‐ | ‐ | ‐ |
whitney transport | 86,940.00 | 3,207.50 | 90,147.50 | 5 | 19,791.53 | 67,148.47 | 2,020.01 | ‐ | 69,168.48 |
cemex | 38,888.50 | 2,383.31 | 41,271.81 | 6 | 38,001.50 | 887.00 | 53.22 | ‐ | 940.22 |
paratec door | 59,024.18 | 3,641.45 | 62,665.63 | 8 | 59,024.18 | ‐ | ‐ | ‐ | ‐ |
70,108.70 | |||||||||
refund unspent ODPO funds including tax | 70,108.70 | ||||||||
* portable ramp scope reduced, credit difference included in ODPO and deductive change order no. 3 |
,
From: Sent: To:
Cc:
Subject:
Tollise, Robert <tolliser@nrfd.org> Thursday, September 3, 2020 1:15 PM david@floresconstruction.net trohr1@msn.com
FIRE INSPECTOR: prior to final
David, Reminder:
Add a 5# fire extinguisher on a hanger, to each exit (model 2A10BC) tagged by licensed company
Add a EXIT/ EMERGENCY LIGHT combination units above each exit
Add signage address numerical '13255' (6" inch or larger) to front of building
Paint 'red' all exterior sprinkler piping and new fire backflow
Add signage 'FDC 13 255' to sprin kler riser area
Add WP horn/strobe (with signage) to front of building as high as possible Regards,
Bob Tollise - Fire Inspector North River Fire Distri ct 1225 14th Avenue West Palmetto, Florida 34221
941-345-7620
Florida has a very broad Public Records law. All e-mail sent to and from this office is subject to the Public Records provision of the Florida Statutes and may be released as part of a public records request.
1
- I -
GULF COAST
PAINTING
Invoice# 20130 Invoice for painting fire riser
TO:
FR:
DT:
RE:
David Flores Eric Wade 10-26-20
Billing for painting at Port manatee - fire sprinkler riser
Painting per proposal dated 9/28/20
Total this invoice $1,500.00
Gulf Coast Painting
1518 Rowland Dr
Odessa, FL 33556 Eric@gcpaintingl .com 727-514-8988 - Eric's cell License CGC-031759
INVOICE
TO: FLORES CONSTRUCTION 5470 E BUSCH BLVD# 511
TAMPA, FL 33617
PORT MANATEE COLD STORAGE 13255 EASTERN AVE
PALMETTO, FL 34221
FROM: TAMPA BAY ELECTRIC INC | P.O.# |
5857 ROWAN ROAD NEW PORT RICHEY, FLORIDA 3465 | DATE: NOVEMBER 3, 2020 |
ORIGINAL P.O. AMOUNT | $ 68,630.00 |
APPROVED CHANGE ORDERS | $ 8,790.00 |
TOTAL CONTRACT TO DATE | $ 77,420.00 |
WORK COMPLETE TO DATE | $ 77,420.00 |
LESS RETAINAGE | $ |
TOTAL COMPLETE LESS RETAINAGE | $ 77,420.00 |
AMOUNT PREVIOUSLY INVOICED | $76,970.00 |
CURRENT AMOUNT DUE BALANCE TO FINISH
$ 450.00
$ 0
DESCRIPTION OF WORK: CHANGE ORDER 4 - USE OF LIFT ON JOBSITE.
THE UNDERSIGNED CONTRACTOR CERTIFIES THAT THE WORK COVERED BY THIS INVOICE HAS BEEN COMPLETED IN ACCORDANCE WITH CONTRACT DOCUMENTS
SIGNED: l.,,,......-- 1 / - - DATE· f 1 -- · - 2::::,
CHANGE ORDER
TAMPA BAY ELECTRIC INC EC 13005836
5857 ROW AN ROAD
NEW PORT RIC HEY , FLORIDA 34653 727-815-1164
JOB NAME : MANATEE COLD STORAGE JOB LOCATION :
13225 EASTERN AVE CHANGE ORDER N UMBER : 4
DATE: 11-03-2020
DESCRIPTION OF CHANGES:
COST FOR USE OF LIFT ON JOBSITE
TOTAL THIS REQUEST $ 450.00
ORIGINAL CONTRACT AMOUNT | $ 68,63000 | |||
PREVIOUS APPROVED CHANGE ORDERS: NUMBER | 1 | THROUGH | 3 | $ 8,340.00 |
REVISED CONTRACT AMOUNT | $ 76,970.00 | |||
AMOUNT REQUESTED THIS CHANGE: 4 | $ 450.00 | |||
REVISED CONTRACT AMOUNT | $ 77,420.00 | |||
COMPANY NAME: FLORES CONSTRUCTION | ||||
SIGNATURE : PRINTED NAME : DAYID FLORES | ||||
TITLE: | ||||
DATE: 11-03-2020 |
anatee
ounty
0 R I O A
Manatee County Public Works Department Growth Management Engineering
1022 Z6•h Avenue East
Bradenton, Fl. 34208
Phone: (941) 708-7450
\-\' Ww.mymanatee.o rg
September 4, 2020
RS&H
301 E Pine St, Suite 350, Orlando, FL 3280I
Attention: Mr. John Rice John.Rice @ rsandh. com
RE: MANATEE COUNTY PORT AUTHORITY COLD STORAGE (FIRELINE)
Field Change
(PLN1908-0065) - (PDPM-05-45/OP-19-08)- (2059700359)
Approval Letter - Installation of a Fireline
Dear Mr. Rice:
I have reviewed the above referenced "Field Change" and the plans that are accepted by Utility Engineering which are hereby approved by Growth Management Engineering for construction. I am returning two (2) sets of plans marked "Approved" for your use.
These plans consist of the following sheets:
SHEET DAT ED LATEST REVISIO N
Sheet C-005 Sheet F-100
12/11/18
12/11/18
8/3 1/20
8 / 3 1/ 20
1'11hl1 \ 1, ks
l,rov.th 1'-1111,1g,·n1
I ll2 _(i .\\ 111111' I·., B )!1
l'hOll! ll'lll IHI l'l11)
PRISCILLA ' I ru cr:. REG(;IF lll' l.l .,\ M\ • SI 1:r1111:11, ION SO N \ANfS'.-11\ fl1\ IIGH * f.AR OI. \\' 1111MOfHi • fWI S\ Bl· N/\C"
/)/\(/'/( t J D, 111 r L 11,sc,1,r I /)/\ti/ 14 /)1 /11 ,,, ( 1> /),S(ll I
Beneficial Fire Protection, Inc.
12522 U.S. Highway 301 N., Suite 1
Thonotosassa, Florida 33592
Phone: (813) 986-5819
Fax: (813) 986-5837
September 28, 2020
Flores Construction
5470 East Busch Blvd. #511
Tampa, FL 33617 Attn: David Flores Phone: (813) 323-7895
Re: Port Manatee Warehouse - Change Order No. 2 Port Manatee, Florida
We have incurred changes to the above project and the costs associated with it are as follows:
Addition of two (2) 1O" underground gate valves, per instruction of the local water authority, as well relocation of a new 4" backflow to be installed in the horizontal orientation and additional pipe leading to the location of riser.
10" Gate Valves $3000.00
6" Gate Valve $700.00
4" Gate Valve $500.00
10x10x4 Tee $200.00
10x10x6 Tee $150.00
10" Main Removal & Replacement. $1700.00
Excavation/Backfill/Compaction $1200.00
Tracer Wire $100.00
Total: $7,550.00
Exclusions: Cutting or patching of asphalt or concrete, special permits, tapping or connection fees, barricades and signage, repaving, bacteriological testing, right-of-way permits, Maintenance of Traffic permit, piping to domestic water.
Please issue a change order for $7,550.00so materials can be ordered and all work can be completed. If there are any questions, or if we can be of additional service, do not hesitate to call.
Thank You,
--1!/ ,!
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Steven Gearen Estimator
Accepted By: Date:
AGENDA ITEM 2: RAILROAD REHAB PHASES I & II CONTRACT AWARD
BACKGROUND:
On September 22, 2020, an invitation to bid was published for the rehabilitation of the Port’s seven miles of railroad track encompassing a complete rebuild of the tracks. A bid opening was held on October 27, 2020, with four (4) companies submitting a bid. The lowest-responsive bidder is R.W. Summers Railroad Contractors in the amount of $1,098,909 which will be funded by both the U.S. Department of Transportation (65%) and the Florida Department of Transportation (24%) grant proceeds with the balance funded by port cash (11%). The parties also desired to amend the contract to clarify that the bidder must comply with specific federal requirements because the project is funded in part by a U.S. Department of Transportation grant.
ATTACHMENT:
Bid tabulation sheet
Contract for Phase I and II – Track Rehab Project
First Amendment to Contract for Phase I and II Track Rehab Project
COST AND FUNDING SOURCE:
U.S. DOT grant funding in the amount of $714,291; FDOT grant proceeds of $263,738 and Port cash in the amount of $120,880.
CONSEQUENCES IF DEFERRED:
Delay in project commencement
LEGAL COUNSEL REVIEW: Yes
RECOMMENDATION:
Move to approve and authorize the Chairman to execute the contract and first amendment to the contract between the Manatee County Port Authority and R.W. Summers Railroad Contractor, Inc. in the amount of $1,098,909 for the railroad rehabilitation project pending receipt of all bond documents.
26981/001/01711410.DOCXv1
MANATEE COUNTY PORT AUTHORITY - BID TABULATION SHEET
PROJECT NAME:
1TB # 092220 - Phase I and Phase II Track Rehab Project BID OPENING LOCATION:
M_C_P-_A_ d_m_i_ni_st_ra_t_io_n_F_a ci_li ty
PROJECT LOCATION: PROJECT MANAGER:
Manatee County Port Authority
Buddy Neal, Railroad Yardmaster
DATE: 1 0_2 0/_20_2
TIME: =.:2.:::1.::P..5: :M:..1:c.:.P·:n.:l.ma;=:;et.t::.,,..::.oFL:.:':-- _
MEETING ATTENDEES: Btid EQtrest American Ira,kGeaeratiQDS I.LC Kim Buark MCPA Q2uelas Oia B':Ii. Summers Bailr2ad C2ntca,t2r In, !h1ddi l:leal MCE'A Sheila l:leal | MCE'I'. | BIDS RECORDED BY: She1·a1 Nea, I MCPA CONTACT INFORMATION: s neal@ rtmantee .com | ||||
Bidder# 1 | Bidder# 2 | Bidder# 3 | Bidder# 4 | |||
Vendor/ Company Information: | American Track Generations, LLC | R.W. Summers Railroad Contractors | STX Railroad | Railroad Consultants, PLLC | ||
P.O. Box 676 | 3693 Gan dy Road | 111 Petrol Pt, Suite # 204 | 2400 Mait land Venter Parkway,# 235 | |||
Mulberry, FL 33860 (863) 425-4561 | Bartow, FL 33830 (8631533-8107 | Peachtree City, GA 30269 (404) 625-5151 | Maitland , FL32751 (407) 803-3969 | |||
Project Contact: | Reid Forrest | Doug las Diaz | Daniel Stout | Bob O'Malley | ||
ALL BIDDER REQUIREMENT MET: | Yes | Awarded - Pending Final Approval | Yes | N/A | ||
Phase I • Track RehabProject | $ 631449.36 | $ 575,786.00 | $ 726,402.00 | Respond ed: No Bid 10/27/2020 -9:30 AM | ||
Phase II • Track Rehab Project | $ 519,168.78 | $ 523,123.00 | $ 613,546.00 | |||
Total Project Cost: | $ 1,150,618.14 | $ 1,098,909.00 | $ 1,339,948.00 | |||
Additional per Crosstie replacement ( If required) Based on per unit Instance: | $ 93.83 | $ 148.00 | $ 150.00 | |||
Project Timellne from Date of Notice to Proceed: | 98 Working Days | 210 Calendar Days | 90 Calen d ar Days | |||
All Bids will be reviewed by Manatee County Port Authority officials. Manatee County Port Authority has the right to reject anyand/orall Bids. | (2/'Mk Manatee County Port Authority Finance and Purchas ing Manager |
CONTRACT FOR PHASE I and II- TRACK REHAB PROJECT
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THIS CONTRACT is dated as of day of 1e.uMJI {( in the year 2020 by and between Manatee
County Port Authority, whose address is 300 Tampa Bay Way, Suite 1, Palmetto, FL 34221 ("Authority") and R.W. Summers Railroad Contractor. Inc., whose address is 3693 E. Gandy Road Bartow. FL 33830 and is authorized to do business in the State of Florida ("Contractor"), (collectively, the "Parties").
In consideration of the promises and mutual covenants contained in this Contract, the Parties hereby agree as follows:
Scope of Work: Contractor shall complete all Work described in the attached Scope of Work, at Exhibit A including providing all necessary labor, equipment, and materials.
The Work will be completed within 210 calendar days after both Contractor and Authority sign the Contract and Authority issues notice to proceed to Contractor if Authority issues notice to proceed within 45 days after Contractor execution of the contract. Time is of the essence.
Payment Terms:
Authority shall pay Contractor the following amounts for the Work:
For all Base Bid Work, a lump sum of $1.098.909.00.
Contractor shall submit applications for payment no more frequently than monthly broken down into a schedule of values approved by Authority using the attached form at Exhibit B. Authority shall make progress payments based on Contractor's applications for payment measured by the schedule of values subject to agreement on the level of completion of the Work. Prior to completion of the Work, 10% retainage will be withheld from progress payments. Upon final completion, acceptance of the work and receipt of the Contractor's Affidavit, Authority shall pay in full without retainage. All amounts not paid when due will bear interest at the rate of zero (0) percent per a1mum. Contractor's acceptance of final payment from Authority shall constitute a full waiver and release by Contractor of all claims against Authority arising out of or relating to the project.
In the event that a change in the scope of the Work becomes necessary due to discovery of site conditions unknown prior to bidding, the parties shall negotiate in good faith to make the necessary change. If the change in scope changes the cost of the Work, the parties are entitled to a commensurate change in fee.
Contractor's Representations: Contractor represents that Contractor is satisfied with the available information and is capable of performing satisfactorily in accordance with the Contract.
Contractor represented that it understands and accepts that this Project is funded in part from the proceeds of a grant(s) from the Florida Department of Transportation (Contract Number 0 1548). This grant funding is conditioned in part on the Contractor meeting the following requirements:
DBE Policy: The contractor and subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Conh·act. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of this Contract. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the tennination of this Contract or such remedy as the Authority deems appropriate. Contractor agrees to ensure that Disadvantaged Business Enterprises (DBEs) have the oppo1iunity to participate in the performance of this Contract. In this regard, Contractor will take all necessary and reasonable steps in accordance with applicable federal and state laws and regulations to ensure that DBE's have the opportunity to compete for and perform contracts.
Contractor shall utilize the U.S. Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of this Contract, and shall expressly require any subcontractor performing Work or providing services pursuant to this Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term.
Contractor understands that the grant funding is dependent on completion of Work within the specified contract time and the Contractor agrees to complete the Work within that time.
The Contactor represents that it does not employ unauthorized aliens. The Authority will consider the employment by the Contractor of unauthorized aliens a violation of Section 274A of the Immigration and Nationality Act and such violation will be cause for unilateral cancelation of this Contract.
Insurance and Bonding.
Insurance. Contractor shall obtain insurance coverage meeting the requirements of Port Manatee Tariff Item 250, Insurance, available online at http://www.porhnanatee.com/Portals/O/business/Tarif£'Tariff.pdf. If the link has changed, there should remain access via the homepage at oortmanatee.com. Contractor must provide the Port Authority with certificates of insurance demonstrating compliance with Tariff Item 250, Insurance.
In addition to the above, the Commercial General Liability insurance must provide continuous coverage for all work or operations performed under the Contract. Such insurance must be no more restrictive than that provided by the latest occurrence form edition of the standard Commercial General Liability Coverage Form (ISO Form CG 00 01) as filed for use in the State of Florida. The Contractor or any subcontractors shall name the Florida Department of Transportation (the "Department") as an Additional Insured as to such insurance. Such coverage shall be on an "occurrence" basis and shall include Products/Completed Operations coverage . The coverage
afforded to the Department and the Authority as an Additional Insured shall be primary as to any other available insurance and shall not be more restrictive than the coverage afforded to the Named Insured. The limits of coverage shall not be less than a
$5,000,000 annual general aggregate, inclusive of amounts provided by an umbrella or excess policy. The limits of coverage described in this section must apply fully to the work or operations perfonned under the Contract and may not be shared with or diminished by claims unrelated to the Contract. The policy/ies and coverage described in this section may be subject to a deductible and such deductibles will be paid by the Contractor. No policy/ies or coverage described in this section may contain or be subject to a Retention or a Self-Insured Retention. Prior to the execution of the Contract, and at all renewal periods which occur prior to final acceptance of the work, the Department and the Authority must be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described in this Section. The Department and the Authority, must be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described in this Section, which will be provided to the Department. The Department's or Authority's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates will not relieve or excuse any obligation to procure and maintain the insurance required in this Section, nor serve as a waiver of any rights or defenses the Department or Authority may have.
In addition to the insurance coverage required above, the Contractor must procure and maintain Railroad Protective Liability Coverage (ISO Form CG 00 35) where the Authority is the Named Insured and where the limits are not less than $2,000,000 combined single limit for bodily injury and/or property damage per occurrence, and with an annual aggregate limit of not less than $6,000,000. The Authority shall also be added along with the Department as an Additional Insured on the policy/ies procured pursuant to this section. Prior to the execution of the Contract, and at all renewal periods which occur prior to final acceptance of the work, the Authority and the Department must be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described in this Section. The insurance described in this section must be maintained through final acceptance of the work. The Department and the Authority must be notified in writing within ten days of any cancellation, notice of cancellation, renewal, or proposed change to any policy or coverage described in this Section. The Department's or Authority's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights the Department or Authority may have.
Bonding. Contractor will submit a payment and performance bond for the total contract amount in accordance with in Section 255.05, Florida Statutes in the fonn of a cash deposit or annual bond executed by a surety company recognized and authorized to do business in the State of Florida. The surety company shall have an A.M. Best Rating of A or better and A. M. Best Financial Size Category of Class VII or greater.
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Contractor's Compliance with the Law. Contractor shall submit Certificate of Compliance with the Florida Trench Safety Act using the provided form at Exhibit D if applicable. At all times, Contractor shall comply with all applicable environmental laws and regulations.
Hazardous Conditions. Contractor shall be responsible for contaminants brought to the site by Contractor or anyone else for whom Contractor is responsible, and for any costs of removing and remediating any hazardous environmental condition created by the presence of the contaminants. If Contractor discovers a hazardous environmental condition, or if Contractor or anyone for whom Contractor is responsible creates a hazardous environmental condition, then Contractor shall immediately secure the condition, stop all Work in connection with the condition and notify Authority. Authority may take necessary action if Contractor is not responsible or if Contractor is responsible and Authority is not satisfied with Contractor's action and specify any special conditions under which the Work may be resumed. Contractor shall not resume Work until after the necessary response has been completed and Authority has authorized Contractor to resume the work. If Contractor is responsible for the hazardous environmental condition in question, then Authority may impose a set-off against payments to account for the associated costs to Authority.
To the fullest extent permitted by the law, Contractor shall indemnify and hold harmless Authority and its officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to the failure to control, contain, or remove a contaminant brought to the site by Contractor or by anyone for whom Contractor is responsible, or to a hazardous environmental condition created by Contractor or by anyone for whom Contractor is responsible, or to the performance of the Work to the extent caused by any negligent act or omission of Contractor or anyone for whose acts Contractor may be liable. This indemnification shall not be limited by any limitation under workers' compensation acts, disability benefit acts, or other employee benefit acts. This indemnification shall survive expiration or termination of this contract.
Indemnification. To the fullest extent permitted by the law, Contractor shall indemnify and hold harmless the Authority and its officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them and the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities damages, losses and costs including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the Contractor and persons employed or utilized by the Contractor in the performance of this Contract.
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This indemnification shall survive the termination of this Contract. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida or the Authority's sovereign immunity.
In any and all claims against the Agency or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors by any employee (or the survivor or personal representative of such employee) of the Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the scope, or anyone for whose acts any of them may be liable, this indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any such Subcontractor, Supplier, or other individual or entity under workers' compensation acts, disability benefit acts, or other employee benefit acts
In conformance with the requirements of Section 725.06, Florida Statutes, the specific considerations for Contractor's promises are:
Ten dollars ($10.00) and other valuable consideration, in hand paid by Authority, Engineer, and Engineer's employees to Contractor, receipt whereof is hereby acknowledged and the adequacy of which Contractor accepts as completely fulfilling the obligations of Authority, Engineer, and Engineer's employees under the requirements of Section 725.06, Florida Statutes, and;
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The entry of Authority and Contractor into this contract because, but for Contractor's promises as contained in this Contract, Authority would not have entered into the construction contract with Contractor.
Subcontractors. Contractor will require that any subcontractors comply with all terms and conditions of this Contract and all federal, state and local laws and regulations applicable to this project. In addition, Contractor agrees to include the following provisions in all of its contracts with its subcontractors who perform work in connection with this Contract:
"To the fullest extent permitted by the law, Subcontractor shall indemnify and hold harmless the Authority and its officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them and the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities damages, losses and costs including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the Subcontractor and persons employed or utilized by the Subcontractor in the performance of this Contract. This indemnification shall survive the termination of this Contract. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida or the Authority' s sovereign immunity."
"The Subcontractor will not discriminate on the bases ofrace, color, national origin or sex
( in the award and performance of contracts, entered pursuant to this Contract."
l
"Subcontractor understands and will comply with Section 20.055(5) of the Florida Statutes and thereby agrees to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to that section."
Contract Documents. The Contract Documents consist of the following and are incorporated and made part of this Contract by reference:
This Contract.
Exhibit A: Scope of Work.
Exhibit B: Application for Payment Form.
Exhibit C: Contractor's Affidavit Form.
Exhibit D: Certificate of Compliance with the Florida Trench Safety Act.
Exhibit E: Quote Form Executed.
Quote Documents, which include the Contractor's Quote. Any provisions in the quote submittal other than the information specifically requested are not part of this Contract and shall be omitted or stricken.
Instructions for Submitting Quotes.
Proof of Insurance.
Bond(s).
Drawings.
Addenda (numbers l to .1,
inclusive).
Subcontractor list.
Documentation of changes mutually agreed upon after Contract execution.
There are no Contract Documents other than those listed above.
Termination. Upon 24 hours written notice (may be delivered by electronic mail), the Authority may terminate this Contract without cause. In such case, the Contractor would be paid for completed accepted work and expenses for materials and equipment sustained prior to the notice of tennination. Contractor will not be paid for loss of anticipated overhead, profits, or revenue or other economic loss arising out of such termination.
Sovereign Immunity. The Authority expressly retains all 1ights, benefits, and immunities of sovereign immunity in accordance with Section 768.28, Florida Statues. Notwithstanding anything set forth in any section, article or paragraph of this Contract to the contrary, which may have been adopted by the Florida Legislature or may be adopted by the Florida Legislature, and the cap on the amount and liability of the Authority for damages, attorney fees and costs, regardless of the number or nature of claims in tort, equity or contract, shall not exceed the dollar amount set by the Florida Legislature for tort. Nothing in this Contract shall inure to the benefit of any third
patiy for the purpose of allowing any claim against the Authority which would otherwise be barred under the Doctrine of Sovereign Immunity or operation of law.
ll. Public Records. All comments, papers, letters, maps, books, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristic, or means of transmission , made or received pursuant to law or ordinance or in connection with the transaction of official business by the Authority are public records of the Authority in accordance with the Florida Constitution and Florida Statutes. Every person has the right to examine, inspect and/or copy any such public records not specifically made exempt therefrom by provisions of the Florida Statutes. Any financial or proprietary information relating to the Contractor transmitted to the Authority may be a public record subject to disclosure to a requesting third person.
The Contractor agrees to comply with the Florida Public Records Act, as applicable, including, but not limited to Section 119.0701 of the Florida Statutes. Documents which are considered public records herein under Florida law include, but are not limited to: records related to the entry, management and implementation of the Contract itself; emails/correspondence between the Authority and the Contractor related to the Contract; emails or correspondence from all other entities related to the Contract (i.e., subcontractors, suppliers, vendors, etc.); billing and related documents; plans or other documents that may be necessary, reports, etc.; subcontracts; and all vendor invoices . The Contractor agrees, to the extent required by law, to:
Keep and maintain public records that ordinarily and necessarily would be required by the public agency in performing the services of the Contract.
Provide the public with access to the public records under the same terms and conditions that the Authority would provide the records and at a cost that does not exceed the cost provided for by law.
Ensure that the public records that are exempt or confidential, and exempt from public record disclosure requirements, are not disclosed, except as authorized by law; and
Meet all requirements where retained public records and transfer, at no cost, to the Authority , all public records in possession of the Contractor, upon termination or completion of the Contract and destroy any duplicate public records that are exempt or confidential, or exempt from public record disclosure requirements.
Furthennore, the Contractor agrees that all records stored electronically shall be provided to the Authority in a fonnat that is compatible with the infonnation technology systems of the Authority. The Contractor shall promptly provide the Authority with a copy of any request to inspect or copy public records that Contractor receives and a copy of the Contractor's response to each request. The Contractor understands and agrees that failure to provide access to the public records shall be a material breach of the Contract and grounds for tenn ination.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO TIDS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT THE AUTHORITY TDAUGHERTY@PORTMANATEE.COM, 200
PALMETTO, FL 34221.
AT (941) 722-6621, TAMPA BAY WAY,
THE CONTRACTOR ACKNOWLEDGES THAT THE AUTHORITY CANNOT AND WILL NOT PROVIDE LEGAL OR BUSINESS ADVICE TO THE CONTRACTOR WITH RESPECT TO ITS OBLIGATIONS PURSUANT TO THIS SECTION RELATED TO PUBLIC RECORDS. THE CONTRACTOR ACKNOWLEDGES THAT IT WILL NOT RELY ON THE AUTHORITY OR ITS ATTORNEY TO PROVIDE SUCH BUSINESS OR LEGAL ADVICE AND THAT CONTRACTOR HAS BEEN ADVISED TO SEEK PROFESSIONAL ADVICE WITH REGARD TO PUBLIC RECORDS MATTERS ADDRESSED BY THIS CONTRACT.
Independent Contractor. This Contract does not create an employee/employer relationship between the Parties. It is the Parties' intention that the Contractor, its employees, sub-contractors, representatives, volunteers, and the like, will be an independent contractor and not an employee of the Authority for all purposes, including, but not limited to, the application of the following, as amended: the Fair Labor Standards Act minimum wage and overtime payments, the Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State of Florida revenue and taxation laws, the State of Florida workers' compensation laws, the State of Florida unemployment insurance laws, and the Florida Retirement System benefits. The Contractor will retain sole and absolute discretion in the judgment on the manner and means of carrying out the Contractor's activities and responsibilities under this Contract.
Miscellaneous Terms.
Governing Law and Venue. This Contract is governed by the laws of the State of Florida. Venue for the purposes of any suit, action, or other preceding arising out of, or relating to, this Contract will be solely within the Twelfth Judicial Circuit, in and for Manatee County, Florida for state actions and solely in the United States District Court of the Middle District of Florida, Tampa Division for federal actions. In the event of any dispute that occurs between the Paiiies, which results in litigation and a subsequent award or decree against either party it is agreed that entitlement to post judgment interest to either party and their attorney will be fixed by the proper court at a rate of 5% per annum simple interest. Under no circumstances will either party be entitled to prejudgment interest and the parties expressly acknowledge to the extent allowed by law they hereby opt out of any provision of federal or state statutes not in agreement with this.
Validity. Severabilitv and Reformation. The validity, interpretation, construction, and effect of this Contract will be in accordance with and be governed by the laws of the State of Florida. Any provision or part of this Contract held to be void or unenforceable under any law will be deemed stricken, and all remaining provisions will continue to be valid and binding upon the Parties. The Parties agree that this Contract shall be reformed to replace such shicken provision or part thereof with a valid and enforceable
provision which comes as close as possible to expressing the original intention of the stricken provision.
Inspection. Contractor understands and will comply with Section 20.055(5) of the Florida Statutes and thereby agrees to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to that section.
Assi rmment and Construction of Contract. Any assignment of this Contract, without the Authority's written consent, is void. The Contractor shall require all subcontractors adhere to the appropriate provisions of this Contract and the utilization of any such subcontractor by the Contractor will not relieve the Contractor from any liability or responsibility to the Authority pursuant to the provisions of this Contract. The Parties agree that in any event of litigation concerning the construction of this Contract or interpretation of any language used in this Contract, that this Contract and any of its provisions will not be construed against the Authority by virtue of this Contract having been drafted by the Authority.
Entire Agreement/Inten)retation. This Contract embodies the entire agreement of the Parties. There are no promises, terms, conditions, or allegations other than those contained in this Contract, and this document will supersede all previous communications, representations, and/or agreements whether within or verbal between the Patties. Paragraph headings are inserted for convenience only and do not constitute counterparts to the general conditions.
Waiver. Failure to insist upon strict compliance with any terms, covenants or conditions of the Contract will neither be deemed a waiver of such, nor will any waiver or relinquishment of such right or power at any time be taken to be a waiver of any other breach. Any waiver, alteration, or modification of any of the provisions of the Contract, or cancellation or replacement of this Contract, will not be valid unless in writing and signed by the Parties.
Notices. Unless otherwise provided in this Contract, any notice or communication which the Patties may desire to give will be deemed sufficiently rendered or given if the notice is in writing and sent by personal delivery, or via certified mail, return receipt requested, addressed to the addresses stated above. The time of rendition of such notice or communication will be deemed to be the time when the same is mailed, left, or delivered as provided in this Contract. Either party may provide a change of address notice, with said change of address notice effective upon receipt.
Survival. All representations, indemnifications, warranties and guarantees made in or required by or given in accordance with this Contract, as well as continuing applications indicated in the Contract, will survive final payment completion, acceptance of work or tem1ination or completion of Contract or termination of the services by the contractor.
,, IN 'Yl'fNESS WHEREOF, ,A.1,1thority and Contractor have signed this Contract. ,
., This Contract will be effectiv o·n v:el- / 2020 ( e"Effective Date''). .'
MANATEECOUNTYPORTAUTHORITY
By: Charr
ATTEST: ANGELINA "ANGEL" COLONESSO
Clerk of the Circuit Court
By: WITNESSES:
CONTRACTOR
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:;o a ·,s l/ R v I?
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By: Clinton Lalla. Title; Vice President
(If Contractor is a corporation, a partnership, or a joint venture, attach evidence of authority to
sign.)
License No.: (where applicable)
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Exhibit A - "SCOPE OF WORK"
Phase I and Phase II Track Rehab Project
\
The Manatee County Port Authority (the "Authority") is inviting qualified Contractors interested in bidding on the construction and rehabilitation of approximately 13,595 feet ofrail trackage. Federal Railroad Administration requires a CSX flagman to provide roadway worker protection for any operations adjacent to the CSX Mainline. All project costs for subcontracted labor inclusions required in correlation to this project should be included in the total project cost.
THE BIDDIER AGREES TO COMPLY WITH BUY AMERICA PROVISIONS SET FORTH IN 49 U.S.C.
22905(a) FOR THE PROJECT. Additional guidance on compliance with the Buy America provisions is available on FRA's website at: http://www.fra.dot.gov//Page/P0185.
Job 1 (See Diagram 1)
Surface South side curves 2 ea. North end (A) - 737 ft of track.
Replace 85 ea. 6 in x 8 in x 8 ft - 6 in crossties (grade 3 crossties; 100% end plated) to the west complex switch.
South end (B) surface 683 ft. of track, replace 40 ea. 6 in x 8 in x 8 ft - 6 in. crossties from clearance marker to south dock crossing.
Surface, line and cross level all tracks with a 2 in pull using #4 granite ballast. e. Dispose of old removed crossties off site.
( 2. Job 2 (See Diagram 1)
Main line Reeder Road to Main line switch West end, 1520 ft of track.
Replace 242 ea. defective 6 in x 8 in x 8 ft - 6 in crossties (grade 3 crossties; 100% end plated).
Replace 200 ea. loose or defective track bolts as needed.
Surface line and cross level same 1520 ft of trackage with a 2 in pull using #4 granite ballast.
Dispose of all crossties offsite.
Job 3 (See Diagram 1)
Complete rebuild of Main line from Southside switch west to Coastal switch, 584 ft
of track, using 115 lb RE rail, 7 in x 9 in crossties spaced on 20 in centers crossties (grade 3 crossties; 100% end plated), double shouldered tie plates, 6-hole joint bars, necessary new track spikes and joint bolts with every third tie box
anchored.
Surface, line and cross level same 584 ft of trackage with a 6 in pull using #4 granite ballast.
Dispose of old removed rail and OTM on site. d. Dispose of all removed ties offsite.
Job 4 (See Diagram 2)
Complete tear up and rebuild of Main line from switch at Eastern Ave west, including crossing, to ( Kinder Morgan crossing, 695 ft of trackage, using 115 lb RE rail, 7 in x 9 in crossties spaced on 20 ( in centers crossties (grade 3 crossties;
r-
100% end plated), double shouldered tie plates, 6-hole joint bars, necessary new track spikes and joint bolts with every third tie box anchored.
Surface, line and cross level same 695 ft of trackage with a 6 in pull using #4 granite ballast.
Dispose of old removed rail and OTM on site. d. Dispose of all crossties offsite.
e. Repave crossing with asphalt.
Job 5 (See Diagram 2)
Complete tear up and rebuild of track from last long crosstie of the switch on the North side of North Dock St heading west to the crossing East of Kinder Morgan dump shed, 664 ft. of trackage and the remaining 618 ft. of trackage, including the
#8 turnout on the West side of the dump pit shed, to the existing bumping post at the West end of the dump pit track, using 115 lb. RE rail, 7 in x 9 in crossties spaced on 20 in centers crossties (grade 3 crossties; 100% end plated), double shouldered tie plates, 6-hole joint bars, necessary new track spikes and joint bolts with every third tie box anchored.
Remove existing sub-ballast in (16 ft. W x 664 ft. L) area on the eastside of
the dump shed, approximately 4 inches in depth, disposing of on port property as directed.
Install a 4-inch thick layer of compacted DOT lime rock road base in same (16 ft. W x 664 ft. L) area, on the eastside of the dump shed.
Surface, line, and cross level same 1282 ft of trackage and 1 each #8 turnout with a 6 in pull using #5 A granite ballast.
\ e. Dispose of old remove rail and OTM on site. Dispose of all crossties offsite.
(\
Phase II Track Rehab Project
Job 6 (See Diagram JOB AID #1)
Surface the south end of the interchange #1 track, from first wooden crosstie on south end north to second set of cement crossties - approximately 1,555' of
track (assuming an average 2" lift on the track).
Replace 250 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 115 ea. loose or defective track bolts as needed.
Contractor is responsible to coordinate and pay for CSX flagman for this job within CSX property boundaries for RWP.
Dispose of all crossties offsite.
(
----
Job 7 (See Diagram JOB AID #1)
Surface south end of interchange #2 Track, from first wooden crosstie on south end north to cement crossties - approximately 1,431' of track (assuming an average 2" lift on the track).
Replace 250 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 95 ea. loose or defective track bolts as needed. d. Dispose of all crossties offsite.
e. Contractor is responsible to coordinate and pay for CSX flagman for this job within CSX property boundaries for RWP.
r 8. Job 8 (See Diagram JOB AID #1)
Scrap yard Turnout - Change out a full set of #8 turnout switch ties throughout the turnout using CSX Spiking Pattern.
Tighten all track bolts throughout the switch.
Install new #8 100 lb. RE Rail Bound manganese frog.
Surface, line and cross level the turnout on #4 granite ballast through to scrap track turnout (approximately 120' total including the turnout).
Dispose of all removed ties offsite.
Contractor is responsible to coordinate and pay for CSX flagman for this job within CSX property boundaries for RWP.
Job 9 (See Diagram JOB AID #1)
Replace and install new 16-6" 100 LB. RE Switch point and stock rail on curved side in the CSX Interchange switch on the south end. Install new replaceable top portion only of FM switch point Guard.
Change out a full set of #8 turnout switch ties through turnout using CSX Spiking Pattern.
Tighten all Track bolts throughout the switch.
l
Replace 12 ea. 6 x 8" grade ties (Grade 3 crossties; 100% end plated) in scrap yard track in order to replace switch ties in interchange switch.
Surface, line, and cross level the turnout on #4 granite ballast through to scrap track turnout (approximately 120' total including the turnout).
Dispose of removed ties offsite.
Contractor is responsible to coordinate and pay for CSX flagman for this job within CSX property boundaries for RW10. Job 10 (See Diagram JOB AID #2)
Surface north new track - approximately 1,291' of track (assuming an average 2" lift on the track).
Replace 210 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 80 ea. loose or defective track bolts as needed. d. Dispose of al l crossties offsite.
Job 10 {See Diagram JOB AID #2)
Surface north new track - approximately 1,291' of track (assuming an average 2" lift ontrack).
Replace 210 ea. 6 x 8 crossties; (grade 3 crossties; 100% end plated) in that same area of track.
Replace 80 ea. Loose or defective track bolts as needed.
Dispose of all crossties offsite.
Job 11 (See Diagram JOB AID #2)
Surface south new track- approximately 1,291' of track (assuming an average 2" lift on the track).
Replace 240 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 80 ea. loose or defective track bolts as needed. d. Dispose of all crossties offsite.
r
Job 12 (See Diagram JOB AID #3)
Surface south van ply track - approximately 653' of track (assuming an average 4" lift on the track).
Replace 210 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 36 ea. loose or defective track bolts as needed. d. Dispose of all crossties offsite.
Job 13 (See Diagram JOB AID #3)
Tear out and remove Kinder Morgan mainline crossing - approximately 80 track ft. down to base.
Rebuild track using 115 lb. RE rail with new AREMA approved concrete crossties and fasteners on 20 in. centers.
Install new French drain and add necessary ballast up to grade. d. Perform Orgo-Therm welds on joints that will be under asphalt.
Surface, line, and cross level same 80 ft. using #4 granite ballast as needed.
Dispose of removed rail on site as directed. Dispose of all removed crossties offsite.
Job 14 (See Diagram JOB AID #3)
Demo and rebuild 20 Ft. of mainline trackage west of Kinder Morgan crossing up to track #2 switch points.
Rebuild track using 115 lb. RE rail, with 7in. x 9 in. crossties spaced on 20 in. centers, double shoulder tie plates, 6-hole joint bars, necessary new track spikes and joint bolts, with every third tie box anchored.
Surface, line and cross level same 20 ft of track. using #4 granite ballast as needed.
( d. Dispose of removed rail on site as directed. Dispose of removed crossties offsite
Job 15 (See Diagram JOB AID #3)
Completely demolish and reconstruct track #2 turnout (#8) using 115 lb. RE rail, with
7 in. x 9 in. switch ties spaced on 20 in. centers, double shoulder tie plates, 6- hole joint bars, necessary new track spikes and joint bolts, with every third tie box anchored.
Surface, line and cross-level the turnout using #4 granite ballast as needed.
Dispose of removed rail on site as directed. Dispose of all removed crossties offsite.
Job 16 (See Diagram JOB AID #3)
Surface Track #2 - approximately 818' of track (assuming an average 2" lift onthe track).
Replace 310 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
Replace 60 ea. loose or defective track bolts as needed. d. Dispose of all crossties offsite.
Job 17 (See Diagram JOB AID #3)
Surface Track #1 - approximately 850' of track (assuming an average 2" lift on the track).
( b. Replace 360 ea. 6 x 8 crossties (grade 3 crossties; 100% end plated) in that same area of track.
( c. Replace 64 ea. loose or defective track bolts as needed.
d. Dispose of all crossties offsite.
r
Job 18 (See Diagram JOB AID #3)
Item 1 Coastal Switch, replace and install new 16 ft. - Gin. 100Ib. RE switch point and 39' stock rail on turnout side. Install new complete FM switch point guard.
Install 7 - each new 7 in. x 9 in. x 9 ft. switch ties in the same turnout with 14 - each new adjustable switch plates.
Install 2 - each new 16 ft. head block ties under points and 1- each 7in. x 9 in. x 8 ft. - 6 in. cross tie in
front of points. all spaced on 20 in.
Dispose of removed rails & switch point on site. Dispose of all removed cross ties off site.
Alternate Bid Item:
Pricing for any additional 8 ½ ft. x 6" x 8" crossties (grade 3 crossties, 100% end plated) needed.
Installed price _
[
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Exhibit A-1- Sch_tm1atic R::}ilroad-Phases I and II - Project Parameters
( ,ll Work is deemed complete only upon satisfaction of the Authority. Contractor shall provide all of the necessary labor, equipment and materials to perform the work according to industry standards and regulatory requirements. Contractor shall report any conflicts as soon as discovered.
Contractor shall work around the shipping/ rail activity and must coordinate project operations with Buddy Neal, Port Manatee Railroad Yard Master- Phone# 941-650-3157. Working outside ordinary business hours is subject to prior Port approval. Contractor shall identify and abide by all applicable laws, regulations and codes. Contractor shall implement all necessary environmental protection measures. Contractor shall clean up and remove from the Port any and all unused material, repair any damage caused, and restore all impacted ground and infrastructure beyond the work limits to its pre-construction state and function. Contractor is responsible for ensuring the safety of workers and others.
Contractor shall comply with Port Security requirements. Everyone who needs to work on Authority property must have a TWIC card or be escorted by someone with a TWIC card. TWIC escorts will not be provided by the Authority, except for any pre-bid meetings. A TWIC card holder may escort up to four other non-TWIC card holders. The others must be badged every day. The TWIC card holder must be present every day when the others are badged. The group must stay together. The TWIC card holder may not leave the Authority without the group the TWIC card holder escorted onto Authority property.
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CONDUCTORS JOB AID # 3
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JOB# 5-
COMPLETE REBUILD OF MAINLINE
NORTH VAN PLY TRACK THRU CROSSING 695 F OF TRACKAGE
COMPLETE REBUILD OF NORTH DUMP PIT TRACK TO THE CROSSING EAST OF KINDER MORGAN SHED. 664 FT. OF TRACKAGE AND AND THE REMAI NING 618 FT. OF TRACKAGE
ON THE WESTSIDE OF THE DUMP PIT INCLUDING THE #8 TURNOUT
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DIAGRAM 2
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JOBi 7- SOUTH VAN PLY TRACK- 653 FT. OF TRACKAGE
JOB 8- KINDER MORGAN MAINLINE CROSSING- SOFT. OF TRACKAGE JOB 9- 20FT. WEST OF KINDER MORGAN CROSSING TO
TRACK #2 SWITCHPOINTS
JOBi 10- TRACK #2 SWITCH & TURNOUT JOB 11-TRACK #2 - 818FT. OF TRACKAGE JOB 12-TRACK #1 -850FT. OF TRACKAGE JOB 13-COASTAL XING SWITCH
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APPLICATION FOR PAYMENT
OWNER:
Manatee County Port Authority 300 Tampa Bay Way , Suite 1 Palmetto, FL 34221
CONTRACTOR:
R. W. Summers Railroad Contractor Inc.
3693 E. Gandy Rd Bartow FL 33830
PROJECT:
Manatee Port Track Rehab Manatee County Port Authority
APPLICATION NUMBER:
WORK CATEGORY NO: PERIOD ENDING:
CONTRACT WORK: Manatee Port Track Rehab
PROJECT NUMBER: 20-115
PERCENT COMPLETE
PREPARED BY: Monica Fernandez
A. W. SUMMERS RAILROAD CONTRACTOR, INC.
JG93 E. GAN DY ROAD
:! ARTO W, FLO RIDA 33R30
{86.1) 53J•0 107
FAX (063 ) 533-8 100
DISTRIBUTION:
◄
◄
◄
APPLICATION FOR PAYMENT-SUMMARY
Refer to continuation sheets attached for detailed breakdown.
CONTRACTOR'S CERTIFICATION:
ORIGINAL CONTRACT AMOUNT:
1,098,909.00
The Contractor declares that to the best of his knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid to him for Work for which previous Certificates for Payment were
NET CHANGES TO CONTRACT: issued and payments received from the Owner, and that current payment shown herein is now due.
TOTAL CONTRACT AMOUNT:
TOTAL COMPLETED AND STORED TO DATE:
1,098,909.00
CONTRACTOR: R.W.Summers Railroad Contractor, Inc. DATE:
RETAINAGE:
State: _F_L
Count ry: _U_S_A _
0% % of Completed Work
10% % of Stored Material
Subscribed & sworn to before me
this day of
Total Retainage :
TOTAL COMP LETED LESS RETAINAGE:
LESS PREVIOUS APPLICATIONS:
CURRENT PAYMENT DUE:
BALANCE TO FINISH INCLUDING RETAINAGE:
Notary Public Name: Monica Fernandez
Commission Expiration Date:
1,098,909 .00
EXTRA WORK SUMMARY ADDITIONS DELETIONS
Total:
Net Changes :
PAYMENT APPLICATION DETAIL
FRO : R.W. Summers Railroad Contractor
WORK: Manatee Port Track Rehab
PROJECT: M3nateo Part Track Rehab
f
_I I l l J I l'IOSl< CATBlOnY I COMPLETED WORK TAJNAOE OetcrtpUon Schodulod Work Comp l•t.d From fita""1llil1 Prat1nt$y 1obtl Coropfatld And/ Total \ BA= TO Quantity Value Pr11.ulou1 A,ppUcatlon Units Tbl G Porkxt Thll Period l,_ S- lo -,ad - 1- -0 -, s t=ord.-_T_o O_. to t - -v-.i- .. -- I - %----< 110%) a f) 0 H l / ' t 1t L • • 0 | ||||||||||||||||||||||||||||||||||||||||||||
Pha<O I & 11 Mobllizallon - Job 1 thn.i 18 LS Phoso I Job 1 LS Pho•• I Job 2 LS Pha.. I Job 3 LS Pho,e I Job 4 LS Phase I Job 5 LS Phase II Jobe LS Phaso II Job 7 LS Pha:to II Jobe LS Phaee II Job 9 LS Phase II Job 10 LS Phaso II Job 11 LS Phaae II Job 12 LS Phaso II Job 13 LS Phuoll Job 14 LS Phosa II Job 15 LS Phase II Job 16 LS Phase II Job 17 LS Phase II Job 18 LS Pheae II Mobilization for Frog Installation LS | 1 | $3-4,113.00 $32, 563.00 $49,755.00 $96,937.00 $116,236.00 $248,180.00 $63,53MO $59,415.00 S53,457 .00 $24,726.00 $30,810.00 $33,823.00 $40,104.00 $32,535.00 $5,178,00 $63,003.00 $50,215,00 $56,338.00 $8,809,00 $1,175.00 | $34,113.00 $32,563.00 $49,755 .00 $96,937.00 $116,238.00 $246,160.00 $63,535.00 $59,415.00 $53,457.00 S24,728.00 $30,810.00 S33,623.00 S40,104.00 $32,535.00 $5,178.00 $63,003.00 $50,215.00 556,338.00 $8,809.00 S1,175,00 | s | $ | $ | O",', | $3-4,113 .00 | $ | |||||||||||||||||||||||||||||||||||
1 | $ | $ | $ | O"h | $32 ,563.00 | $ | ||||||||||||||||||||||||||||||||||||||
1 | $ | $ | $ | 0% | $49,755.00 | S | ||||||||||||||||||||||||||||||||||||||
1 | $ | $ | $ | 0% | $96,937.00 | S | ||||||||||||||||||||||||||||||||||||||
1 | S | S | $ | 0% | S118,238.00 | $ | ||||||||||||||||||||||||||||||||||||||
1 | S | S | $ | 0% | $246,180.00 | $ | ||||||||||||||||||||||||||||||||||||||
1 | S | S | $ | 0% | $63,535.00 | $ | ||||||||||||||||||||||||||||||||||||||
1 | s | S | $ | 0% | $59,415.00 | $ | ||||||||||||||||||||||||||||||||||||||
1 | S | $ | $ | 0% | $53,457.00 | $ | ||||||||||||||||||||||||||||||||||||||
1 | S | $ | $ | 0% | $2. ,726.00 | $ | ||||||||||||||||||||||||||||||||||||||
1 1 ,1 , | S S $ | $ $ s | $ s $ | 0% 0% 0% | .$30,810,00 $33,823.00 $40,104.00 | S S S | ||||||||||||||||||||||||||||||||||||||
$ | $ | $ | 0% | $32,535.00 | S | |||||||||||||||||||||||||||||||||||||||
S | s | S | 0% | $5,178.00 | S | |||||||||||||||||||||||||||||||||||||||
1 | S | $ | S | 0% | S63,003.00 | S | ||||||||||||||||||||||||||||||||||||||
1 | S | s | $ | 0% | SS0,215.00 | S | ||||||||||||||||||||||||||||||||||||||
1 | S | $ | $ | 0% | $56,336.00 | S | ||||||||||||||||||||||||||||||||||||||
1 | S | S | S | 0% | 58,809.00 | $ | ||||||||||||||||||||||||||||||||||||||
1 | S- | s- | S- | 0% | S1,175.00 | $- | ||||||||||||||||||||||||||||||||||||||
$ $ $- | ||||||||||||||||||||||||||||||||||||||||||||
Total BallO Controci Ylor1<: | $1, 098,909.CO | S· | $- | S- | 0I% $1,0H,909,00 $- $1, 0 9, 88 09.00I | |||||||||||||||||||||||||||||||||||||||
Tot.II E>Ctn Wori< - - - - - - - - - - - - - - - - G--RA-N, -OC_T"' O_TAL -,!- | - | - | - | +- - | - | - | -+ - - - - | S- t-$1, - 0- 9,B 9- 0-9. - 0-i0 l- - | - | - | - | - | - | - | - | - | - | - | -$ c_-- | - | - | - | - | - | -;- - | - | - | - | - | $- - $c-- - | - | - | - | - | - | $- - .$,- -l t,-- | - | S -S c:-- | - | - |
Summary of Pay Items
No: 20-115
Exhibit C - CONTRACTOR'S AFFIDAVIT
STATE OF FLORIDA MANATEE COUNTY
Before me, the undersigned authority, personally appeared Clinton Lalla
,who, being duly sworn, deposes and says of his or her personal knowledge that:
He or She is the Vice President of R.W. Summers Railroad Contractor. Inc., which does business in the State of Florida, hereinafter referred to as the Contractor.
Contractor, pursuant to contract with the Manatee County Port Authority, hereinafter referred to as "Authority", has furnished or caused to be furnished labor, materials, and services for the construction of certain improvements to real property located in Manatee County, Florida as more particularly set forth in said contract.
Said improvements have been fully completed and the Contract For Phase I - Track Rehab Project ("Construction Contract") entirely performed to the final stage of pay out as prescribed in the Construction Contract between Contractor and Authority, and that all lienors as defined by Chapter 713, Florida Statutes, have been paid all sums due them up to the date ohhis Affidavit except the following ones who are due the respective amounts set opposite their respective names:
Name Amount
There is now due Contractor a Final Payment for the payout stage mentioned above under the Construction Contract in the amount of$ _, leaving the amount of
$_ _ _ _ _ _ _ _ _ _ _ _ to be paid upon completion of all punch list items; that Contractor has in no way assigned, pledged, or hypothecated the Construction Contract or any amount due or to become due thereunder; that payment to Contractor of said sum shall constitute a full release by Contractor of any and all claims arising out of the Construction Contract.
Contractor has not entered into any agreement by which any security interest under the Uniform Commercial Code has attached to the above described property .
Affiant is an officer of the Contractor having personal knowledge of the foregoing facts and duly authorized to execute this Affidavit.
This Affidavit is made for the purpose of inducing Authority to pay and disburse the Final Payment for the final stage of pay out of the Constrnction Contract hereinabove mentioned .
CONTRACTOR
BY: CHnton _L 9 ll a, Vice President
FOR: R.W . Su_Q1mers Railroad Contractor, lny.
Sworn to and acknowledged before me this 9th day of November , 2020, by Clinton Lalla
of cRo.Wnt.rascutmormlearcs Railroad
, a Fl.ond
a corpor.at10n, onb
eh alf of ht e corporati·on. H e/s-he 1·s personaJIy known
to me or has produced a Florida driver's license as identification.
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _, Notary Public, Commission No. _
, Name of Notary type, printed or stamped
STATE OF FLORIDA
COUNTY OF Polk
Persona11y appeared before me, the undersigned authority Clinton Lalla
sworn by me, affixed his /her signature in the space provided above on this Jllb.
- - 20:ZO.
who, after first being day of November
, Notary Public, Commission No. G6- 10 ...,;
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.,,,,,fl.,\ ,,,...
MONICA FERNANDEZ
Notary Public, State of Florida My comm. expires May 14, 2021 Commission Number GG 10(068
mooi QL hr<V>,N/ez_ , Name of Notary type, printed or stamped
Exhibit D - TRENCH SAFETY SWORN STATEMENT
The Occupational Safety and Health Administration excavation safety standards, 29 CFR 1926.650 Subpart P trench safety standards will be in effect during the period of constrnction of the Project.
Bidder acknowledges and issues this sworn statement that included in the Bid Price are costs for complying with the Florida Trench Safety Act (90-96, Laws of FL) effective October I, 1990, and hereby gives assurance that, if awarded the Contract, the Contractor or Subcontractor performing trench excavation work on the Project will comply with the applicable trench safety standards. The Bidder further identifies the costs as follows:
Trench Safety Item (Description) Cost
TOTAL $_0.o o _
THIS IS NOT A PAY ITEM: The purpose of this form is to gather information on the costs associated with trench safety measures and to insure that the Bidder has considered these costs and included them in the Total Estimated Base Bid and the Total Estimated Additive Alternate Bid. Company will not receive additional payment if actual quantities differ from those estimated or if the Company uses a safety measure different than those listed.
The undersigned assures that the entity will comply with the applicable Trench Safety Standards and agrees to indemnify and hold harmless the Authority and Engineer, and any of their agents or employees from any claims arising from the failure to comply with said standard. The undersigned, in submitting this Bid, represents that he has reviewed and considered all available geotechnical information and made such other investigations and tests as he may deem necessruy to adequately design the trench safety system he will utilize on this project.
FAILURE TO COMPLETE THE ABOVE SHALL RESULT IN THE BID BEING DECLARED NON RESPONSIVE.
COMPANY NAME : R.W. Summers Railroad Contractor , Inc.
DATE: November 9, 2020 BY:
PRINT NAME: -Clin-ton-Lalla'----------
TITLE: Vice President
Phase I - Track Rehab Project Bid:
$ 575)86.00
Phase II -Trnck Rehab Project Bid:
$ 523,123.00
TOTAL PROJECT BID AMOUNT:
(Project award will be based on total of Phase I and Phase II
$ 1,0982909.00
Alternate Bid Item:
Pricing for any additional 8 ½ ft. x 6" x 8" crossties (grade 3 crossties, 100% end plated) needed. Installed price $'---14_8_._0_0.., p_e_r_ti_e
Project Timeline from Date of Notice to Proceed to Completion: 210 Calender days
Exhibit E - Quote Bid Worksheet
Proiect Manager 10/26/20
Signature:
Title:
Date:
RW Summers Railroad Contractor. Inc.
Company Name:
Client#: 25121 RWSUMME
I DATE (MM/DD/YYYY)
11/09/2020 | ||
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. | ||
IMPORTANT : ff the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be en d orsed . ff SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). | ||
PRODUCER Lanier Upshaw, Inc. 1115 US Hwy 98 South P.O. Box 468 Lakeland, FL 33802 | 2:Ji cT Angel McGhee JJJgNJo Ext): 863 686-2113 I riet Nol: 863 682-6292 | |
ifo')l ss: Angel.McGhee@Lanierupshaw.com | ||
INSURER(S) AFFORCING COVERAGE | NAIC# | |
INSURER A : Hartford Casualty lnsuranco Company | 29424 | |
INSURED R.W. Summers Railroad Contractor Inc. 3693 East Gandy Road Bartow, FL 33830 | INSURER B : Amorlc an lnlorsbto Jn1uranc:o Co. | 31895 |
INSURER C : Marko I Amorlc:an lnour.:rnco Co | 28932 | |
INSURER O : | ||
INSURER E : | ||
INSURER F: |
COVERAGES
CERTIFICATE NUMBER: REVISION NUMBER:
1,,
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT , TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR LTR
TYPE OF INSURANCE
:]SUBR POLICY NUMBER
POLICY EFF IMM/DDNYYY)
grvm1
LIMITS
I WVD
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A X COMMERCIAL GENERAL LIABILITY
=:J CLAIMS-MADE OCCUR
,- X Bl/PD Ded:5,000
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GEN"L AGGREGATE LIMIT APPLIESPER: POLICY [] PJERCOT- DLoc OTHER:
A AUTOMOBILE LIABILITY
- X ANY AUTO
X X 21UENQM9781
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I
X X 21UENQM9781
K}1/01/2020 01/01/2021 EACH OCCURRENCE
W t;H ? E .\Wencel MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG
01/01/2020 01/01/2021 fE 1 ? NG LE L I MI T
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s1000000 s300 000
s10 000
s1 000 000 s2,000,000
s2,000,000
s
51,000,000
s
ALL OWNED -
AUTOS
SCHEDULED AUTOS
BOOILy INJURY (Per accident) s
X HIRED AUTOS
NON-OWNED AUTOS
PROPERTY DAMAGE
s
(Por .:iccidont)
s
-X
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A UMBRELLA LIAB
, OCCUR
EXCESS LIAB CLAIMS-MADE oEo I xi RETENT10N s10000
21HHUQM9782
01/01/2020 01(01/2021 EACH OCCURRENCE
AGGREGATE
s9,000 ooo s9 ooo ooo s
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY y IN
y
ANY PROPREI TOR/PARTNER/EXECUTIVE[y] OFFICER/MEMBER EXCLUDED?
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X AVWCFL285847
01/01/2020 01/01/2021L.fil tuIE._I 1g J H-
E.L. EACH ACCIDENT
s1 000 000
(Mandatory In NH)
Ir yes, describe under
DESCRIPTINOOF OPERATIONS below
C Rented or Leased Equipment
MKLM31M00508
01/01/2020 01/01/2021
E.L. DISEASE- EA EMPLOYEE s1 000 000
E.L. DISEASE - POLICY LIMIT s1,ooo,ooo
$250,000 Limit
1% of Limit of Item
$1,000 Minimum Ded
DESCRIPTION OF OPERATIONS/ LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If moro spaco Is required)
Certificate holder is included as additional insured in respects to general liability and auto liability on a primary and non contributory basis as required by written contract. Included coverage for 50 FT of railroad. Waiver of subrogation is provided to additional insured for general liability, auto liability and
workers compensation. Umbrella follows form of general liability, auto liability and workers' compensation. RE: ITB#092220 Phase I and Phase II Track Rehab Project
CERTIFICATE HOLDER CANCELLATION
Manatee County Port Authority 300 Tampa Bay Way Ste 1 | SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. |
Palmetto, FL 34221 | |
AUTHORIZED REPRESENTATIVE | |
I | l :i-t..-t"d1,J o. |
ACORD 25 (2014/01) 1 of 1
#S508691/M469461
© 1988-2014 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
ALM
Bid Bond
CONTRACTOR:
(Name, legal status and address)
R W Summers Railroad Contractor, Inc. 3693 East Gandy Road
Bartow, FL 33830-8702
OWNER:
( Name , legal status a11d address)
Manatee County Port Authority 300 Tampa Bay Way, Suite 1
Palmetto, FL 34221
BOND AMOUNT:
Five Percent of Bid Amount (5% of Bid Amount)
PROJECT:
SURETY:
(Name, legal staflls and pri11cipal place
of business) FCCllnsurance Company 6300 Univ ersity Parkway Sarasota, FL 34240-8424
This document has important legal cons equences. Consultation with an attorney is encouraged with respect to its completion or
mod ification.
Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable.
(Name, location or address, and Project number, if any)
Phase I and Phase II - Track Rehab Project - 1TB # 092220
Project Number, if any:
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns. jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either ( I) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be speci fied in lhe bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution lhereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which lhe Owner may in good faith contract with another party to pe1form the work covered by said bid, then this obligation shall be null and void, olhe1wise to remain in full force and effect. The Surety hereby waive s any notice of
an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days .
If this Bond is issued in connection wi th a sub contracto·r s bid to a Contractor, lhe term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in th.is Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein . When so
furnis hed, the intent is that this Bond shall be constrned as a statutory bond and not as a common law bond.
Signed and sealed lhis 27th day of October 2020
R W Summers Railroad Contractor . Inc.
( Principal) (Seal)
(Wit11ess)
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(Title)
FCCI lr,_s1Jrance Company
(Witness)
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..._ (Seal)
(Title) Mark D. Pichowski, Attorney-in-F act
lnit.
AIA Document A310"' - 2010. Copyrighi © 1963, 1970 and 201o by The Americ an Institute of Architect s. All rights reserved . WARNING : This Ali,• Document Is protected by U.S. Copyright Law and lnternallonal Trealies. Unauthorized reproduction or distribulion ol this AIA'' Docur.,,;nt, or any portion of ii, may result in severe civil andcriminal penalties, and will be prosecuted to the maximum extent possible unde, the law. This
document was created on 01/27/2012 07:23:12 under the terms ol AIA Documents-on-Demand'" ardor no. 2008397483., and is not for resale. This document is licensed by The Am erican Institute of Archite cts for one-lime use only, and may not be reproduced prior to its compl iion. 051,i o
FCC r
JNSL'RA :--ICE
u llOU P
GENERAL POWER OF ATTORNEY
Know all men by these presents: That the FCCI Insurance Company, a Corporation organized and existing under the laws of the State of Florida (the "Corporation")does make, constitute and appoint:
Janet Fitch; Mark D Pichowski; Karla Gehring;
Each, its true and lawful Attorney-In-Fact, to make, execute, seal and deliver, for and on its behalf as surety, and as its act and deed in all bonds and undertakings provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed the sum of (not to exceed $10,000,000.00): $10,000,000.00
This Power of Attorney is made and executed by authority of a Resolution adopted by the Board of Directors. That resolution also authorized any further action by the officers of the Company necessary to effect such transaction.
The signatures below and the seal of the Corporation may be affixed by facsimile, and any such facsimile signatures or facsimile seal shall be binding upon the Corporation when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached.
In witness whereof, the FCC! Insurance Company has caused these presents to be signed by its duly authorized officers and its corporate Seal to be hereunto affixed, this 25TH day of June . 2020 .
Attest: ,..Ih:t I ,·1
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Christina D. Welch, President FCCI Insurance Company
State of Florida County of Sarasota
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Christina D. Welch, EVP, General Counsel, Chief Audit & Compliance Officer, Secretary FCCI Insurance Company
xpressed therein.
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Before me this day personally appeared Christina D. Welch, who is personally known to me and who executed the foregoing document for the purposes e
My commission expires: 2/27/2023
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Notary Public
State of Florida County of Sarasota
Before me this day personally appeared Christina D. Welch, who is personally known to me and who executed the foregoing document for the purposes expressed therein .
My commission expires: 2/27/2023
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Notary Public
CERTIFICATE
I, the undersigned Secretary of FCCI Insurance Company, a Florida Corporation, DO HEREBY CERTIFY that the foregoing Power of Attorney remains in full force and has not been revoked; and furthermore that the February 27, 2020 Resolution of the Board of Directors, referenced in said Power of Attorney, is now in force.
- Dateq t.his 27th day of October 2020
.,
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Christir.·a o:.W elch, EVP, General Counsel, Chief Audit & Complian e Officer, Secretary FCCI Insurance Company
INVITATION TO BID | |||
1TB # 092220 | |||
ADDENDUM# 09282020 | Manatee County Port Authority | ||
Phase I and Phase II Track Rehab Project | 300 Tampa Bay Way, Suite 1 Palmetto, FL 34221 | ||
THIS IS NOT AN ORDER | |||
Bid Due Date 10/20/2020 By no later than 2:00 PM EST | All questions relating to this Invitation To Bid must be submitted in writing to the Yardmaster: Buddy Neal 300 Tampa Bay Way, Palmetto, FL 34221 Email : bneal.@_Qortmanatee.com | ||
Calendar of Events Tuesday, September 22,' 2020 Invitation to Bid - www.portmanatee.com Friday, October 2, 2020, 2:00 PM Bidders Meeting via Zoom Online Pre-Bid Meeting https: / /zoom.us / meetin g/ register / tJYpf-CprzovHNeMqEreWUJ vJ lBwrfFZGbOv Friday, October 9, 2020, 5:00 PM Deadline for All Bidder Inquiries Tuesday, October 20, 2020, 2:00 PM/ 2:10 PM Deadline for Submitting Bids/ Bid Opening Tuesday, October 27, 2020 Announcement of Awarded Bid | |||
Bidder Name and Address (must be completed): | |||
Funded in Part By: Florida Department of Transportation (FOOT): Public Transportation Grant Agreement Railroad Upgrade and Replacement Contract G1B90. U.S. Department of Transportation Consolidated Rail Infrastructure and Safety Improvements 2019 Discretionary Grant Program | |||
Name of Authorized Company Representative (Type or Print) Qo1(a5 Q!q | Title | Date o?/Ji /Jo | |
Signature of Authorized Company Representative Named Above p-- f - - - | Phone | Fax |
INVITATION TO BID | |||
1TB #092220 | Manatee County Port Authority | ||
Phase I and Phase- II - Track Rehab Project | 300 Tampa Bay Way, Suite 1 Palmetto, FL 34221 | ||
THIS IS NOT AN ORDER | |||
Bid Due Date 10/20/2020 By no later than 2:00 PM EST | All questions relating to this Invitation To Bid must be submitted in writing to the Yardmaster: Buddy Neal 300 Tampa Bay Way, Palmetto, FL 34221 Ema il: bneal@.Qortmanatee.com | ||
Calendar of Events Tuesday, September 22/ 2020 Invitation to Bid - ww w.port ma natee .com Friday, October 2, 2020, 2:00 PM Bidders Meeting Friday, October 9, 2020, 5:00 PM Deadline for All Bidder Inquiries Tuesday, October 20, 2020, 2:00 PM/ 2:10 PM Deadline for Submitting Bids/ Bid Opening Tuesday, October 27, 2020 Announcement of Awarded Bid | |||
Bidder Name and Address (must be completed}: | |||
Funded in Part By: Florida Department of Transportation (FOOT}: Public Transportation Grant Agreement Railroad Upgrade and Replacement Contract G1B90. U.S. Department of Transportation Consolidated Rail Infrastructure and Safety Improvements 2019 Discretionary Grant Program | |||
Name of Authorized Company Representative (Type or Print) [JCJ q, !us O,tl'Z-- | Title | Date 10/0G /JO | |
Signature of Authorized Company Representative Named Above q Z] | Phone | Fax |
!/
0 l l l 66W - I
INVITATION TO BID 1TB #092220 ADDENDUM# 3-10092020 Phase I and Phase II Track Rehab Project THIS IS NOT AN ORDER | Manatee County Port Authority 300 Tampa Bay Way, Suite 1 Palmetto, FL 34221 | ||
Bid Due Date 10/27/2020 By no later tha,:i 2:00 PM EST | All questions relating to this Invitation to Bid must be submitted in writing to the Yardmaster: Buddy Neal 300 Tampa Bay Way, Palmetto, FL 34221 Email: bneal_@Qortmanatee.com | ||
Calendar of Events Tuesday, September 22,' 2020 Invitation to Bid - www.portmanatee.com Friday, October 2, 2020, 2:00 PM Bidders Meeting via Zoom Online Pre-Bid Meeting https:/ / zoom.u s /m eetin g/ register / tJYpf-Cpr zovHNeMqEr eWUJvJlB wrfFZGb0v Friday, October 16, 2020, 5:00 PM Deadline for All Bidder Inquiries Tuesday, October 27, 2020, 2:00 PM/ 2:10 PM Deadline for Submitting Bids/ Bid Opening Tuesday, November 3, 2020 Announcement of Awarded Bid | |||
Bidder Name and Address {must be completed): | |||
Funded in Part By: Florida Department of Transportation {FOOT): Public Transportation Grant Agreement Railroad Upgrade and Replacement Contract G1890. U.S. Department of Transportation Consolidated Rail Infrastructure and Safety Improvements 2019 Discretionary Grant Program | |||
Name of Authorized Company Representative {Type or Print) D ou , fti.S 01/o,- | Title | Date to/q/ JJ) | |
Signature of Authorized Company Represenota_tiv,e/'N)am/e.d Above £p V' /n | Phone | Fax |
vI/
· 1
INVITATION TO BID ITB#092220 Phase I and Phase II Track Rehab Project THIS IS NOT AN ORDER | Manatee County Port Authority 300 Tampa Bay Way, Suite 1 Palmetto, FL 34221 | ||
Bid Due Date 10/20/2020 By no later than 2:00 PM EST | All questions relating to this Invitation to Bid must be submitted in writing to the Yardmaster: Buddy Neal 300 Tampa Bay Way, Palmetto, FL 34221 Email: bneal.@Qort manat ee.co m | ||
Calendar of Events Tuesday, September 22/ 2020 Invitation to Bid - www.portmanatee.com Friday, October 2, 2020, 2:00 PM Bidders Meeting via Zoom Online Pre-Bid Meeting htt ps: / / zoom .u s / m eetin g / r egister / tJY p f-CprzovH NeMqEr eWUJ yJ lB wrfF ZGb 0y Friday, October 9, 2020, 5:00 PM Deadline for All Bidder Inquiries Tuesday, October 20, 2020, 2:00 PM/ 2:10 PM Deadline for Submitting Bids/ Bid Opening Tuesday, October 27, 2020 Announcement of Awarded Bid | |||
Bidder Name and Address (must be completed): | |||
Funded in Part By: Florida Department of Transportation (FOOT): Public Transportation Grant Agreement Railroad Upgrade and Replacement Contract G1B90 . U.S. Department of Transportation Consolidated Rail Infrastructure and Safety Improvements 2019 Discretionary Grant Program | |||
Name of Authorized Company Representative (Type or Print) | Title | Date | |
Signature of Authorized Company Representative Named Above | Phone | Fax |
(
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01116620-1 1
,-,
CHECKLIST FOR SUBMITTING A BID
\ Understanding the Invitation to Bid (1TB)
Thoroughly read and review this Request for Bids and all attachments, appendices, addenda , and/or revisions,
Submit any written questions to the Purchasing Manager by the deadline provided in the
Calendar of Events.
Determine if the agency will hold a Bidders' meeting (see Section 2.7) and check the date
provided in the Calendar of Events.
Know where the Bid is to be delivered and Bid Due Date.
Completing Your Bid
Complete the Agreement(s) provided with the 1TB. Make sure your prices and calculations are accurate. If required, provide additional written statement of what volume of work or quantity or products your company can handle under bid requirements. Do not alter the
format of the Agreement.
Assemble and attach required data specification sheets for bids.
Complete and sign the Invitation to Bid sheet provided as the cover of this 1TB package.
This checklist is provided for the Bidder's convenience only and is not required to be
submitted with the Bid package.
Submitting Your Bid
( □ Prepare one set of original documents marked -Original in the following order:
Signed Request for Bid Sheet (1TB cover page).
Bid Documents - including signed Instructions and Bid Form with required attachments.
Drug Free Workplace Statement.
Place the original documents in a sealed package (envelope or box). Make sure the following information is clearly marked on the outside of the envelope or box:
□Bidder's Name and Address
□Invitation to Bid Title (See upper left hand box of 1TB cover page)
□I nvitation to Bid Number (See upper left hand box ofITB cover page)
□Bid Due Date (See 1TB cover page and Calendar of Events)
Ensure the sealed package is delivered to the correct address before the Bid Due Date and time in the Calendar of Events. No emailed or faxed Bids are allow d.
If you are Chosen for a Contract Award
Be prepared to provide any documents such as certificates of insurance, IRS Form W-9
(Request for Taxpayer Identification Number), Applicable Bonds, Contractors License,
employee list etc.
The Contractor will be required to agree to indemnify the Manatee County Port Authority.
(
(,..._,
011166 2 0-l 2
( 1. INTRODUCTION
(
1.1 Procuring Agency
BID INSTRUCTIONS
Port Manatee is one of the largest of Florida's fourteen deep-water seaports. Governed by the seven member Manatee County Port Authority, Port Manatee is the community's gateway to international trade and commerce. Located on over 1,100 acres, Port Manatee is the hub for a wide variety of agricultural and industrial commodities, including forestry products, fruits and vegetables, citrus juices, aluminum, steel, paper products, petroleum products, natural gas, cement, construction grade aggregate and fertilizer.
1.2 Definitions
Words and terms in this 1TB will be given their ordinary and usual meanings, and all meanings shall be applicable to the singular and plural forms of the words and terms. For the purposes of this ITB, the following words and terms shall have the meanings indicated:
"Agency" means Manatee County Port Authority.
"Bid" or "Bid Document" means the complete response of a Bidder, including all required documentation, submitted on the approved forms and setting forth the Bidder's prices for providing the commodities described in the ITB.
"Bidder" means any individual, company, corporation or other entity that responds to this 1TB.
"Board" means the Manatee County Port Authority governing body.
"Calendar of Events" means the official schedule of events, deadlines and dates shown on the cover of this ITB.
"Contract" means the contract awarded to a Bidder under this ITB.
"Contractor" or "Vendor" means a Bidder that is awarded a Contract under this ITB.
"Executive Director" means the Manatee County Port Authority Executive Director.
"Interested Bidder" means any individual, company, corporation or other entity that is included on a solicitation list, requested a Bid package or attended a Bidders' meeting (if a Bidders' meeting is scheduled as part of this ITB).
"Invitation to Bid (ITB)" means this document including appendices, addenda, revisions and/or attachments.
"Lowest Responsive Responsible Bidder" means the Bidder that submits the lowest dollar Bid
( and has demonstrated its ability and willingness to meet the conditions and specifications of this
(_ 01116620-1 3
1TB and the Bidder who has the capability in all respects to perform the contract requirement and
( the integrity and reliability that will assure good faith performance.
"Purchasing Manager" means the person identified on the cover of this 1TB who has been designated by the Agency to manage this 1TB.
"State" means the State of Florida.
1.3 Scope of Work
The Manatee County Port Authority (MCPA) is inviting qualified contractors interested in the Phase I and Phase II Railroad Track Rehabilitation Project. The Scope of Work is included in Exhibit A. You are bidding on the identified Scope of Work. No deviations are permitted.
Submit your bid for the Scope of Work using the Bid Form. Include all of the work in the bid prices. Include in your bid the time to completion from the notice to proceed as well. Bidders shall plan the work and must verify existing field conditions and actual distances before bidding. Bidders are encouraged to observe the work site before quoting, including any underwater portions of the work site. Bidders must coordinate their visits with the Yardmaster listed in this 1TB.
Bidders shall be solely responsible for complying with the Florida Trench Safety Act and Occupation Safety and Health Administration excavation safety standards and any costs associated with these requirements must be included in the Bid and detailed in the Certificate of Compliance with the Florida Trench Safety Act Form. Bidders shall be solely responsible for complying with all safety provisions mandated by the Federal Railroad Administration Rules and Regulations.
1.4 Bidder Requirements
You are bidding on the identified Scope of Work, the preliminary (30%) design package (one package each for Phases 1 and 2) and the final design package (one package each for Phases 1 and 2). The final design package will include final design plans, specifications, cost estimates, and schedules. No deviations are permitted.
Bidders must met all of the vendor requirements set forth in sections 5. Additionally, Bidders must provide the following information as an attachment to their bid submission:
1) Bidder's license number and years of business under the license number.
2) Does the Bidder have a Drug-Free Workplace Program pursuant to Section 287.087, Florida Statutes? If so, please complete Drug Free Business Form.
3) Bidder must provide the name, address and telephone number of 3 business references.
4) Bidder must identify if it has any of the following certifications and if so, proof of such:
1) Disadvantage Business Enterprise
2) Minority Business Enterprise
3) Woman Owned Enterprise
4) Small Business Enterprise
5) Bidder must provide bonding information, including the Bonding Company and its address, the Bonding Agent and its address, the contact name and telephone number.
(
'- 0111 6620 -1 4
Please include aggregate Bonding Capacity and available bonding capacity as of the
( date of submission of the Bid.
(_ 6) Bidder must provide certain financial information, including its financial institution name, address, account manager, and phone. Also attach audited balance sheet for each of the last three years.
Bidder must identify its construction experience including:
Number of years of experience in the proposed type and size of construction work identified in this bid.
The construction experience of the principal individuals at your organization.
11. A list of the most recent projects the bidder's organization has had in construction work of similar type and size.
m. A list of any other project's bidder believes would be of interest that it has worked on the past.
Bidder must answer the following questions:
Has the firm ever failed to complete a construction contract awarded to it? If yes, please explain why.
Has a representative of the firm personally inspected the site? If so, who and do you anticipate any problems or concerns? How do you plan to overcome these?
m. Has any corporate officer, partner, joint venture participant, or proprietor ever failed to complete a construction contract awarded to them in their name or when acting as a principle of another entity? If so, why?
1v. Are there any judgments, claims, disputes or litigation pending or outstanding involving the firm or any of its officers? If yes, then please provide details of such litigation.
Who is the Contractor's Safety officer?
Please list all OSHA citations and notifications of penalty received within the last 5 years.
11. Please list any/all safety citations or violations received within the last 5 years.
111. Please provide Contractors' workers compensation Experience Modification Rate for the last 5 years.
1v. Please provide the Days Away from Work, Days of Restricted Work Activity, or Job Transfer (DART) incidence rate for the particular industry or type of Work to be performed by Contract and subcontractors for the last 5 years.
Please list all major equipment that the Contractor owns or leases and designate which is available for use on this project.
(
( ,
011 16 6 20-1 5
1.5 Delivery
( All fees must be included in base price and prices shall be firm and are to be F.O.B. Destination,
delivered to the Manatee County Port Authority, 300 Tampa Bay Way, Suite 1, Palmetto, FL, 34221.
1.6 Amendments to Solicitation Documents
The Agency reserves the right to issue amendments to the solicitation. Notice of any amendment will be posted on the Port Manatee website - www.portmanatee.com. Such notice, if required, will contain the appropriate details for identifying the changes to the solicitation. Each bidder is responsible for monitoring the website for new or changing information concerning the solicitation. If a bidder registers its contact information with the Purchase Manager before the deadline for registration in the Calendar of Events, then the Purchasing Manager will provide amendments to the solicitation to the bidder at its registered contact email. Registration of contact information is offered as a convenience to the bidder and does not relieve the bidder from its responsibility to monitor the website for new or changing information concerning the solicitation.
1.7 Specification Exceptions, Omissions, or Errors
Specifications are based on the most current literature available. Bidder shall notify the Agency, I through e-mail notification or by attending the Pre-Bid Conference prior to bid opening, of any ( change, omission or error in the manufacturer's specifications, which conflict with the bid
' specifications.
1.8 Option/Warranty Pricing
Bidder shall disclose any manufacturer warranty provided on any materials procured in the base project and any of the submitted options. Any violations of this requirement, or any awarded integrator determined to be charging agencies an additional price for manufacturer included warranties, will be subject to withdrawal from the bid at the contract manager's discretion.
BID PROCEDURES AND INSTRUCTIONS
Reasonable Accommodations
The Agency will provide reasonable accommodations, including the provision of informational material in an alternative format, for individuals with disabilities upon request. If you need information in an alternative format or accommodations at a Bid opening or at a Bidder meeting, contact the Purchasing Manager.
Bid Contents and Delivery Requirements
Bidders shall submit an original Bid document of the Bid document by the Bid Due Date in the Calendar of Events to the Purchasing Manager via USPS or hand delivery.
\~ 01116620-1 6
All Bids must be packaged (envelope or box), sealed and show the following information on the
( outside of the package:
(
D Bidder's Name and Address
D Invitation to Bid Title (See upper left hand box oflTB cover page)
D Bid Due Date (See upper left hand box oflTB cover page and Calendar of Events)
Bids must be date and time stamped at the Purchasing Manager's office indicated above on or before the date and time Bids are due. Late Bids will be rejected. Bids dated and time stamped in another office will be rejected. Bids that are not properly sealed will be rejected. Receipt of a Bid by the mail system does not constitute receipt of a Bid by the Agency. Any Bid that is inadvertently opened as a result of not being properly or clearly marked will be rejected. Bids must be submitted separately and may not be included with sample packages or other Bids. Emailed or faxed Bids are not allowed.
Format of Bid
Bidders responding to this 1TB must submit the following materials:
Signed Request for Bid Sheet: The Bid must include the signed Request for Bid sheet provided as the cover of this 1TB package. A Bid submitted in response to this 1TB must be signed by the person in the Bidder's organization who is responsible for decisions regarding prices offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices.
\ b) Bid: Provide bid per specifications of this 1TB.
c) Additional Information: Please refer to Section 7. Additional Information Requirements, for a listing of required additional documents. The checklist included with this 1TB is provided for the convenience of the Bidder. The Bidder is not required to submit the checklist with its Bid package.
Communication with Bidders
Questions concerning this 1TB must be submitted in writing to the Purchasing Manager on or before the Deadline for Submitting Written Questions provided in the Calendar of Events. Bidders are expected to raise any questions, exceptions or additions concerning the 1TB document prior to this deadline. If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this 1TB, the Bidder must immediately notify the Purchasing Manager and request modification or clarification of the 1TB document. All questions will be recorded by the Agency. All questions and answers will be provided by the Purchasing Manager through written notification, electronically or in hard copy, to all registered Bidders.
Bidders' Meeting
The Agency will hold a public informational meeting for Bidders at the date and time provided in the Calendar of Events. The Bidders' meeting will be held at the following location:
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Manatee County Port Authority Access Control 13604 Reeder Road
Palmetto, FL 34221
The Bidder's meeting is not mandatory. Questions may be submitted to Yardmaster Buddy Neal bneal@portmanatee .com A written record of questions asked and answered at the Bidder's meeting will be provided per Section 2.4, Communications with Bidders of this 1TB.
BID ACCEPTANCE, VERIFICATION AND AWARD
Bid Opening
Bids will be opened on the Bid Opening date and time specified in the Calendar of Events. All Bidder information will be announced, logged and placed on file for Public viewing at the time of Bid opening. The Bid opening will be held at the following location:
Port Manatee Administration Office 300 Tampa Bay Way Palmetto, FL 34221
Bid Review and Verification
Eligible responsive bids will be evaluated to determine if all contract requirements are met. Bids that do not meet all contract requirements of this solicitation or fail to provide all required
information, documents, or materials will be rejected as non-responsive. Bidders whose bids, past ( performance, or current status do not reflect the capability, integrity or reliability to fully and in (_ good faith perform the requirements of the contract will be rejected.
Bid Acceptance
Bids that do not comply with instructions contained in this 1TB may be rejected by the Agency. The Agency reserves the right to waive a particular specification if no Bidder meets that specification. The Agency may request reports on a Bidder's financial stability. The Agency may reject a Bid if the Bidder is determined to have inadequate financial means to provide the product or service being bid. The Agency shall be the sole judge as to compliance with the instructions contained in this 1TB. Bids are firm for acceptance for sixty (60) days from date of Bid opening unless otherwise noted. Bid submittal constitutes a commitment to perform the work as specified in accordance with the provisions herein and correct deficiencies manifested within one year of completion of the work.
Bid Withdrawal
Bidder warrants by virtue of bidding the prices quoted in this bid response will be good for an evaluation period of ninety (90) calendar days from the date of bid opening unless otherwise stated. Bidders will not be allowed to withdraw their bids after the opening time and date.
Basis for Award
The Agency will evaluate each submission and select the lowest responsive responsible bid·. This
I determination will be based upon a number of factors including price, functionality and timing to
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ensure the best overall value. The Agency will award to the lowest or best responsible bidder, ( whose qualifications may be determined by necessary facilities, ability, financial resources, and ( proven experience to perform the work in a satisfactory manner. Bidders are hereby advised that
the Agency reserves the right to reject any bid proposal not considered to be competitive in nature based on the best pricing information available. Furthermore, the Agency reserves the right to reject any or all bids, in whole or in part, or make awards either as individual items or as a total combined bid, whichever they consider in the best interest of the Agency, and to waive any informality in any proposal. Additionally, the Agency reserves the right to waive any minor irregularity, technicality, or omission if it is determined that doing so will serve the Agency's best interest.
Contract Award
Any Bidders that submit a Bid will be notified in writing of the Agency's award of a Contract as a result of this 1TB. Upon issuance of notice or 30 days after opening the responsive bids, whichever is earlier, copies of the Bids responsive to this 1TB are available for public inspection upon request to the Agency.
Tax Exemptions
All State and Federal tax exemptions applicable to the Agency will apply, and appropriate certifications furnished.
Required Disclosure
With its Bid submission, the Bidder shall disclose all material facts pertaining to any felony
( conviction or any pending felony charges in the last three (3) years in this state or any other state
of the United States against (i) Bidder, (ii) any business entity related to or affiliated with Bidder, or (iii) any present or former executive employee, officer, director, stockholder, partner or owner of Bidder or of any such related or affiliated entity. This disclosure does not apply to any person or entity that is only a stockholder, and that owns 20 percent or less of the outstanding shares of a Bidder whose stock is publicly owned and traded.
Bid Protest
By submitting a bid to the Agency, bidders agree to the process set forth in this Section.
Notice of Protest - Notice of all Agency decisions or intended decisions shall be by certified mail or courier services. Any person adversely affected by the 1TB shall file a notice of protest in writing, within two (2) business days :from the date on the notice of the decision or actual receipt of the decision, whichever is later. A formal written protest shall be filed within five (5) business days after the protesting party files the notice of protest. No time will be added to the above time limits for mail service.
Formal Written Protest - The formal written protest must state with particularity the facts and law upon which the protest is based. The formal written protest must be printed or typewritten and contain:
The name and address of the person or firm filing the protest and an explanation of how they are adversely affected by the Agency's decision or intended decision;
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Identification of the procurement matter at issue;
A statement of how and when the notice of Agency's decision or intended decision was received;
A statement of all issues of disputed material fact and, if there are none, a statement so indicating;
A concise statement of the ultimate facts alleged;
A statement of the applicable law, rule, statute, or other authority upon which the protest is based and which entitle the protestor to relief;
A specific demand for relief; and,
Any other information material to the protest.
Filing Notices of Protest and Formal Protests -All notices of protest and formal protests must be filed with the Executive Director. A protest is not timely filed unless both the written notice of protest and the formal protest have been received by the Port within the prescribed time limits. Failure to file a protest within the time prescribed by this Section must constitute a waiver of all claims.
Stay of Award - Upon receipt of a formal written protest which has been timely filed, the bid solicitation or contract award process will be stayed until the subject of the protest is resolved by final agency action, unless the Executive Director, with the concurrence of the Agency, sets forth in writing particular facts and circumstances that require the continuation of the solicitation process or the contract award process without delay in order to avoid an immediate and serious danger to the public health,
( safety or welfare. Notice that a contract award has been stayed will be given by U.S. Mail or hand delivery or courier service to all whom submitted qualified bids/proposals.
Upon receipt of a timely formal protest of a decision or intended decision to award or reject all bids, qualifications, or proposals, notice will be given by U.S. Mail or hand delivery or courier service to all bidders for that contract.
Resolution of Formal Protest - Upon the written request of the protestor or on its own initiative, the Agency will provide an opportunity for the protestor to meet with the Executive Director to resolve the protest by mutual agreement within seven (7) business days, excluding holidays, ofreceipt of a f01mal written protest. If the subject of a protest is not resolved by mutual agreement within seven (7) business days, excluding holidays, ofreceipt of the formal written protest, or a mutually agreed upon extension of time, the Executive Director shall certify in writing to the Board that there was no resolution and provide the protestor with a copy of the certification.
Quasi-Judicial Hearing - Within seven (7) business days from receipt of written certification that there was no resolution; the protestor may provide a written request that the matter be heard before the Agency in a quasi-judicial hearing. Failure to provide a written request to the Agency within seven (7) business days of notice shall constitute waiver of any protest. Upon receipt of a written request, the Agency may, in its discretion, request a written response from the Executive Director, and/or schedule the matter for hearing before the Agency. Within seven (7) business days from the conclusion of the hearing, the Agency will provide a written final decision on the matter to the protestor.
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The protester may contest the Agency's decision in a court of competent jurisdiction in Manatee ( County no later than thirty (30) calendar days after receipt of notice of the Agency's decision, unless ( otherwise specified within the controlling request for proposal or qualification documents.
BEST COMMERCIAL PRACTICES
All materials purchased through this 1TB must meet standards and specifications set forth in this 1TB.
The apparent silence of this specification and any supplemental specifications as to any detail or the omission from it of a detailed description concerning any point will be regarded as meaning that only the best commercial practices, size, and design are to be used. All workmanship is to be first quality. All interpretations of this specification will be upon the basis of this statement.
VENDOR REQIDREMENTS
Permits, Insurance, Licensing and Other Requirements
The Vendor must meet the insurance requirements specified in this 1TB. Certificates of insurance must be provided to the Agency within five (5) working days of Notice of Intent to Award.
The Vendor must complete all required forms and return same to the Agency attached to the invoice.
Following the Contract award notification, the Vendor must provide to the Agency its
\ IRS Form W-9 (Request for Taxpayer Identification Number and Certification).
\
Any change in material of equal or superior quality or installation standards must be
specifically approved in writing by the Agency. Any deviation or exceptions to the terms, conditions and/or specifications must be submitted in writing and approved by the Agency with a signed change order. No minimum fee is allowed on change orders.
The Vendor must meet all bonding requirements specified in the scope of work. Bonding documents must be provided to the Agency within five (5) working days of Notice of Intent to Award.
E-Verify
The Agency, Vendor, and any subcontractor shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees.
GRANT INFORMATION - Authority may pay some portion of the payment from the proceeds of a grant, loan, or revenue bonds that impose certain conditions. Contractor shall coordinate with Authority in order to comply with the conditions related to the delivery of materials, the work, applications for payment and other matters concerning the administration of the contract.
ADDITIONAL PRICING CONSIDERATIONS
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(_ 01116620-1 11
Insurance
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( The successful proposer must maintain the following types and amounts of insurance.
Commercial General Liability insurance with minimum limits of $2,000,000
Business Automobile Liability insurance with minimum limits of $1,000,000
Workers' Compensation insurance with Statutory limits
Employers Liability insurance with limits as follows:
$100,000 Bodily Injury by Accident
$100,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
This insurance coverage must meet the requirements set forth in Manatee County Port Authority Tariff Item #250, available online at http://www .portmanatee.com/Po1t als/O/bus in ess/Tariff/Tariff.pdf .
The Commercial General Liability insurance procured must provide continuous coverage for all work or operations performed under the Contract. Such insurance must be no more restrictive than that provided by the latest occurrence form edition of the standard Commercial General Liability Coverage Form (ISO Form CG 00 01) as filed for use in the State of Florida. The Contractor or any subcontractors shall name the Florida Department of Transportation (the "Department") as an Additional Insured as to such insurance. Such coverage shall be on an "occurrence" basis and shall include Products/Completed Operations coverage. The coverage afforded to the Department and
( Agency as Additional Insureds shall be primary as to any other available insurance and will not be
\_ more restrictive than the coverage afforded to the Named Insured. The limits of coverage must not be less than a $5,000,000 annual general aggregate, inclusive of amounts provided by an umbrella
or excess policy. The limits of coverage described in this section must apply fully to the work or operations performed under the Contract, and may not be shared with or diminished by claims unrelated to the Contract. The policy/ies and coverage described in this section may be subject to a deductible and such deductibles will be paid by the Contractor. No policy/ies or coverage described in this section may contain or be subject to a Retention or a Self-Insured Retention. Prior to the execution of the Contract, and at all renewal periods which occur prior to final acceptance of the work, the Department and the Agency must be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described in this Section. The Department and the Agency, must be notified in writing within ten days of any cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or coverage described in this Section, which will be provided to the Department. The Department's or Agency's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required in this Section, nor serve as a waiver of any rights or defenses the Department or Agency may have.
In addition to the insurance coverage required above, the Contractor must procure and maintain Railroad Protective Liability Coverage (ISO Form CG 00 35) where the railroad is the Named Insured and where the limits are not less than $2,000,000 combined single limit for bodily injury
and/or property damage per occurrence, and with an annual aggregate limit of not less than
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l_,
$6,000,000. The Agency must also be added along with the Department as an Additional Insured
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on the policy/ies procured pursuant to this Section. Prior to the execution of the Contract, and at all renewal periods which occur prior to final acceptance of the work, the Agency and the Department must be provided with an ACORD Certificate of Liability Insurance reflecting the coverage described in this Section. The insurance described in this Section shall be maintained through final acceptance of the work. The Department and the Agency must be notified in writing within ten days of any cancellation, notice of cancellation, renewal, or proposed change to any policy or coverage described in this Section. The Department's or Agency's approval or failure to disapprove any policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and maintain the insurance required herein, nor serve as a waiver of any rights the Department or Agency may have.
Port Manatee Access Requirements
Port Manatee is regulated under the provision of the Maritime Transportation Security Act of2002 (MTSA). Individuals accessing the port must comply with provisions of the applicable regulations and the associated elements of Port Manatee' s approved Facility Security Plan.
Individuals requiring unescorted access must possess a TWIC credential and be able to demonstrate verifiable Port business. Individuals employed by businesses with current port licenses or permits may enroll their TWIC in the access control system. See Taiiff Item 411 of Port Manatee Tariff No. 3 for current fee.
Obtaining a federal Transportation Workers Identification Credential (TWIC). This requires submission to federal security screening. Information on the TWIC enrollment process is available at www.tsa.gov/twic. The cost for TWIC processing is available on the website.
Additional information for temporary access or any other questions are available by contacting Port Manatee Access Control- Security office at 941-722-6455.
Bidders are responsible to include all costs associated with the installation of part as their submission. These costs may include but are not limited to:
Worker Credentialing: Port Manatee is regulated under the provisions of the Maritime Transportation Security Act (MTSA) all workers will be required to obtain a Transportation Worker Identification Credential (TWIC) and a Port Manatee Access Credential. Fees associated with these credentials are the responsibility of the bidder.
Bid submissions must be a turnkey solution and include all associated installation costs.
ADDITIONAL TERMS AND CONDITIONS In signing this Bid, Bidder acknowledges, affirms and agrees to comply with the following terms and conditions:
Lobbying
Lobbying is prohibited in all Agency selection processes and contract awards including but not limited to requests for qualifications, bids, proposals or purchasing contracts of any type. The
( purpose of this prohibition is to protect the integrity of the procurement process by shielding it from
(_ undue influences prior to the contract award, a Bid protest being resolved, or the competitive
(
selection process being otherwise concluded. The prospective Bidder may contact the Agency as specified in this ITB, to address situations such as clarifications relating to the procurement process or Bidder protest. No funds received pursuant to the Contract may be expended for lobbying the Legislature, the judicial branch or a state agency.
Non-Collusion
Bidder certifies it has not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a Bid; that this Bid has been independently arrived at without collusion with any other Bidder, competitor or potential competitor; that this Bid has not been knowingly disclosed prior to the opening of Bids to any other Bidder or competitor; that the above statement is accurate under penalty of perjury.
Debarment And Suspension
Bidder acknowledges it has not been suspended, debarred, declared ineligible or voluntarily excluded from eligibility by any State or Federal department or agency. Bidder acknowledges that its Certificate of Qualification has not been suspended, revoked, denied or have further been determined by any State or Federal department or agency to be a non-responsible contractor.
Additional Goods Or Services
The Agency reserves the right to request additional goods or services relating to this ITB from the Contractor. When approved by the Agency as an amendment to this Agreement and authorized in writing, the Contractor shall provide such additional requirements as may become necessary.
Public Entity Crimes/Scrutinized Companies/Boycott Israel List
By submitting a Bid, each Bidder is confirming that neither the Bidder nor its subcontractors:
Have been placed on the convicted vendor list as described in Section 287.133, Florida Statutes.
A person or affiliate who has been placed on the convicted vendor list, following a conviction for a public entity crime, may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount as provided in Section 287.017, Florida Statutes for CATEGORY TWO, for a period of36 months from the date of being placed on the convicted vendor list.
Additionally, by engaging in business with the Agency, each Bidder confirms their ( business entity is not on the Scrutinized Companies that Boycott Israel List as described I
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in Section 287.135 of the Florida Statutes or engaged in a boycott oflsrael or, for goods or services over one million dollars, Bidders confirm they are not on any of the scrutinized company lists identified in Section 287.135 of the Florida Statutes or engaged in any such activity identified in that section.
A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725 of the Florida Statutes or is engaged in a boycott of Israel.
A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of one million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes or engaged in business operations in Cuba or Syria.
On a case-by-case basis, the Agency may permit those companies identified above to bid on, submit a proposal for, or enter into or renew a contract with the Agency for goods or services providing all
( statutory conditions outlined in Section 287.135 (4) of the Florida Statutes are met.
Public Records
By submitting a Bid, the Contractor certifies that he/she understands that the Agency, an entity of government, is subject to the Public Records Act and, in accordance with Section 119.0701 of the Florida Statutes the Contractor may be subject to the Public Records Act. Any claim of confidentiality is waved upon submission, effective after opening pursuant to Section 119.07, of the Florida Statutes. Any subsequent contract entered into between the Agency and Contractor related to the scope of services outlined in this 1TB shall be conditioned on the Contractor's compliance with the Public Records Act as provided in Section 119.0701 of the Florida Statutes.
Conflicts Of Interest
The Bidder represents that it presently has no interest and will acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required under this Contract. The Bidder further represents that no person having any such interest shall be employed by him/her during the agreement term and any extensions.
The Bidder shall immediately notify the Agency's representative, in writing, by certified mail, of all potential conflicts of interest for any prospective business association, interest, or other circumstance, which may influence or appear to influence the Contractor's judgment or quality of services being provided under this Contract. Such written notification must identify the prospective
( business association, interest or circumstance, the nature of wok that the Bidder may undertake and
(_ request an opinion of the Agency as to whether the association, interest or circumstance would, in
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the opinion of the Agency, constitute a conflict of interest if entered into by the Bidder. The Agency agrees to notify the Bidder of its opinion, by certified mail, within thirty (30) days of receipt of notification by the Bidder.
Inspector General Cooperation
The Bidder and any Subcontractors, agree to comply with Section 20.055(5) of the Florida Statutes and agree to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to said section.
Unauthorized Aliens
The Bidder represents that it does not employ unauthorized aliens. The Agency will consider the employment by the Bidder of unauthorized aliens a violation of Section 274A of the Immigration and Nationality Act.
Appropriations Clause
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By submitting a Bid, the Bidder certifies that he/she understands that the Agency, an entity of government, is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this contract for each and every fiscal year following the fiscal year in which this contract is executed and entered into and for which this contract shall remain in effect. The Agency shall, upon receipt of notice that sufficient funds are not available to continue its full and faithful performance of this contract, provide written notice to the consultant of such event within thirty (30) days and, be thereafter released at all further obligations in any way related to the contract.
Legal Requirements
All applicable provisions of federal, state, county, and local laws including all ordinances, rules, and regulations will govern the development, submittal and evaluation of all Bids received in response to these specifications, and shall govern any and all claims between person(s) submitting a Bid and the Agency, by and through its officers, employees and authorized representatives. A lack of knowledge by the Bidder concerning any of the aforementioned shall not constitute a cognizable defense against the legal effect thereof. The Bidder agrees that it will not discriminate on the basis of race, creed, color, national origin, sex, age or disability.
Indemnification
The Bidder acknowledges and agrees that to the fullest extent permitted by law, and in addition to any other obligations of the Contractor under the Contract or otherwise, the law, Contractor shall indemnify and hold harmless the Agency and its officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them and the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities damages, losses and costs including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the Contractor and
( persons employed or utilized by the Contractor in the performance of this Contract.
(_ 01116620-1 16
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This indemnification shall survive the termination of this Contract. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida or the Agency's sovereign immunity.
In any and all claims against the Agency or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors by any employee (or the survivor or personal representative of such employee) of the Contractor, any Subcontractor, any Supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the scope, or anyone for whose acts any of them may be liable, this indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any such Subcontractor, Supplier, or other individual or entity under workers' compensation acts, disability benefit acts, or other employee benefit acts.
Bidder's Representations
In submitting its bid, Contractor makes the following representations:
Contractor has examined and studied the bid documents.
Contractor has visited the site and conducted an examination of the area and has become familiar with and is satisfied as to the site conditions that may affect cost, progress and performance of the work.
Contractor is familiar with all necessary federal, state and local regulations that may affect the cost, progress and performance of the work.
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Based on the information received, observations, and information generally known to the Contractor (as information commonly known to contractors doing business of this nature), the Contractor agrees that no further examinations, investigations, or expiration of the site is necessary to perform the work at the bid price and within the bid timeframe as specified in the bid submitted.
Contractor has provided the purchasing manager written notice of any questions, concerns, conflicts, errors, or ambiguities that the Contractor has discovered in the bid documents or related to the scope of work.
Name of Authorized Company Representative (Type or Print) | Title | Date | |
Signature of Authorized Company Representative Named Above | Phone | Fax |
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( 0111 6620- 1 17
DRUG-FREE WORKPLACE CERTIFICATE
Pursuant to Section 287.087, Florida Statutes, preference shall be given to businesses with Drug-Free Workplace Programs . Whenever two or more bids which are equal with respect to price, quality, and service are received for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a Drug-Free Work Place Program will be given preference in the award process. Established procedures for processing tie bids will be followed in the event that none of the tied bidders have a Drug-Free Workplace Program. In order to have a Drug-Free Workplace Program, a business will:
Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
Inform employees about the dangers of drug abuse in the work place, the company's policy of maintaining a Drug-Free Work Place, any available drug counseling , rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
Give each employee engaged in providing the c01mnodities or contractual services that are under bid a copy of the statement specified in subsection (1).
In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 of the Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the work place no later than five (5) days after such conviction or plea.
Impose a sanction on, or require the satisfactory participation in, a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted or who has pled.
Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIREMENTS .
.......
Signature
r;o'1!JIas
Pn=.nted i.,,-a)me
Page# 3 of3
INVITATION TO BID | |||
1TB # 092220 | |||
ADDENDUM# 1- 09282020 | Manatee County Port Authority | ||
Phase I and Phase II Track Rehab Project | 300 Tampa Bay Way, Suite 1 Palmetto, FL 34221 | ||
THIS IS NOT AN ORDER | |||
Bid Due Date 10/20/2020 By no later than 2:00 PM EST | All questions relating to this Invitation to Bid must be submitted in writing to the Yardmaster: Buddy Neal 300 Tampa Bay Way, Palmetto, FL 34221 Email : bneal.@Qort manatee.com | ||
Calendar of Events Tuesday, September 22,' 2020 Invitation to Bid - www.portmanatee.com Friday, October 2, 2020, 2:00 PM Bidders Meeting via Zoom Online Pre-Bid Meeting https:I /zoom. us/meeting/register/ tJYpf-Cp rzovHNe Mq EreWUJ vJ IBwr fFZGbOv Friday, October 9, 2020, 5:00 PM Deadline for All Bidder Inquiries Tuesday, October 20, 2020, 2:00 PM/ 2:10 PM Deadline for Submitting Bids/ Bid Opening Tuesday, October 27, 2020 Announcement of Awarded Bid | |||
Bidder Name and Address (must be completed): | |||
Funded in Part By: Florida Department of Transportation (FDOT): Public Transportation Grant Agreement Railroad Upgrade and Replacement Contract G1B90. U.S. Department of Transportation Consolidated Rail Infrastructure and Safety Improvements 2019 Discretionary Grant Program | |||
Name of Authorized Company Representative (Type or Print) | Title | Date | |
Signature of Authorized Company Representative Named Above | Phone | Fax |
Link into the below online invitation to register for the meeting.
INVITATION TO BID
1TB: 092220
ADDENDUM# 1 - 09282020
Phase I and Phase II Track Rehab Project
NOTICE TO ALL PARTIES:
The scheduled Pre-Bid meeting is being re-scheduled as a Zoom "online meeting" due to the COVID-19 sit uation . The time and date are the same, only change is the method of meeting.
Link into the below online invitation to register.
When: Friday, Oct 2, 2020 02:00 PM Eastern Time (US and Canada) Register in advance for this meeting:
htt ps: / / zoom .us/ meeting/ regist er/ tJY pf-CprzovHNeM qEr eWUJyJIBw rfFZG b0y
After regist ering, you will receive a confirmation email containing information about joining the meeting.
The Port thanks you for your interest in our Track Rehab Project - 1TB # 092220
heth9
Finance and Purchasing Manager Manatee County Port Aut ho rit y 300 Tampa Bay Way, Suite 1
Palmetto, FL 34221
Direct- 941-722-6621
Cell- 941-302-88 77
-1. L e
sneal@port manat ee.co m www.gortmanatee.com
Q)@) 0
INVITATION TO BID | |||
1TB # 092220 | |||
ADDENDUM# 2-10072020 | Manatee County Port Authority | ||
Phase I and Phase II Track Rehab Project | 300 Tampa Bay Way, Suite 1 Palmetto, FL 34221 | ||
THIS IS NOT AN ORDER | |||
Bid Due Date 10/27/2020 By no later than 2:00 PM EST | All questions relating to this Invitation to Bid must be submitted in writing to the Yardmaster: Buddy Neal 300 Tampa Bay Way, Palmetto, FL 34221 Email : bneal@.Qortmanatee.com | ||
.Calendar of Events Tuesday, September 22,' 2020 Invitation to Bid - www.portmanatee.com Friday, October 2, 2020, 2:00 PM Bidders Meeting via Zoom Online Pre-Bid Meeting https: / / zoom.u s / m eetin g / r egister / tJ Yp f-Cpr zovHNeM qEr eWUJ vJ lB wr fFZGb Ov Friday, October 16, 2020, 5:00 PM Deadline for All Bidder Inquiries Tuesday, October 27, 2020, 2:00 PM/ 2:10 PM Deadline for Submitting Bids/ Bid Opening Tuesday, November 3, 2020 Announcement of Awarded Bid | |||
Bidder Name and Address (must be completed): | |||
Funded in Part By: Florida Department of Transportation (FDOT): Public Transportation Grant Agreement Railroad Upgrade and Replacement Contract G1B90. U.S. Department of Transportation Consolidated Rail Infrastructure and Safety Improvements 2019 Discretionary Grant Program | |||
Name of Authorized Company Representative (Type or Print) | Title | Date | |
Signature of Authorized Company Representative Named Above | Phone | Fax |
Link into the below online invitation to register for the meeting.
INVITATION TO BID
ITB: 092220
ADDENDUM# 2-100720
Phase I and Phase II Track Rehab Project
NOTICE TO ALL PARTIES:
Manatee County Port Authority has agreed to move scheduled "Calendar of Events' dates forward one week for project site inspection schedulin g.
The Port thanks you for your interest in our Track Rehab Project - 1TB # 092220.
/4eda
Finance and Purchasing Manager Manatee County Port Authority 300 Tampa Bay Way, Suite 1
Palmetto, FL 34221
Direct- 941-722-6621
Cell- 941-302-8877
sneal@ portm anatee .com ww w.Q_ort manatee.com
®0 '0
INVITATION TO BID
ITB:092220
ADDENDUM# 3-100920
Phase I and Phase II Track Rehab Project
PRE-BID MEETING QUESTIONS -ANSWERS - ADD ON COST ITEMS
On, Friday, October 2nd, 2020 at 2:00 PM, Manatee County Port Authority officials hosted a Pre-Bid meeting via Zoom. This Addendum# 3-100920 represents all Pre-Bid Meeting discussion and questions by all parties attending.
Each TWIC cardholder can escort a maximum of (5) employees at a time. All workers who do not hold a TWIC card are required to have an assigned visitor pass to access the Port.
Prior to the 1st day of the project, the Contractor must provide a list of Contractors and Personnel. Visitor passes will be setup for duration of Project.
Provide list to the following contacts at the Manatee County Access Control/ Security Department.
Contact: Toni Melvin - (941) 722-6455 ext. 105 tmorris@portmanatee.com
Contact: Mylaka Ware- (941) 722-6455 ext. 117
If interested in obtaining TWIC cards, we do have the TWIC Registration office in Access Control.
TWIC cards are not required for Jobs 6, 7, 8 and 9.
Site clean-up/ disposal of old crossties should be monitored daily and/or end of week based on debris pile up. All Jobs should be in equal or better condition at the end of each Job.
For budgetary purposes, the Project bids are to be submitted as specified (two separate bids) with a combined Project Total for both Projects.
Each Project budget will require separate Scope of Services that coincide with Project Bid.
Flexibility of Job #'sis allowable due to continued Port Operations. Multiple Job and crews are also allowable. Coordination of Jobs should always be maintained with Port Sta ff .
Clarification: Job# 5 - No Changes - Utilize soecified 4 in. thick layer of DOT lime rock.
Clarification: "Arema" - mix of 80 % / 20 %, Grade 4 and 5 size for crossties is acce ptable.
Clarification: All Ballast applications, must be in-compliance with CSX Specifications. "Arema" approved walking Ballast, around all switch sta nds.
Clarification: Job# 13. It is acceptable for contractors to choose what length, manufacturer, and fastener of concrete crosstie to install. All materials must be "Arema" approved and hold up well under asphalt.
Grant Deadline: All Phases of Project must be completed June 2024, in line with the State FOOT Grant parameters. The FRA Grant project funding is still in initial stages of approval and grant deadline is unknown.
(estimated deadline - potentially November 2024).
Clarification: Job# 15 - the facing points with frog located behind points, is a left-hand t urnout.
Clarification: It is required that all switch point s, frogs be brand new. T/O parts+ 115 lb. R.E. ra il should be# 1 Relay quality.
Clarificati on: Specific "New Century" 51 A switch stands w/back saver handles are required .
Port Management has decided NOT to pursue a waiver for the BUY American Provisions set forth by the FRA. When Bidding, please adhere to the BUY American Provisions as referenced in Exhibit A- "SCOPE OF WORK".
Clarification: Job# 8, we can leave the current Frog in until the New one arriv es.
Cla rificati on: Job# 5 and Job# 15, we can install good Relay Frogs into the turnouts, until the new ones arri ve.
. Add-On Change - Cost Configuration: Job# 5, # 8 and# 15 - Include 2 separate Mobilization/ Demobilization costs into the Project Bid to allow potential timeline issues for final completion of all 3 Jobs. This is add-on calculation will allowance for extended timeline for delivery of the New Frogs.
Cla rificatio n: All total rebuild areas should be built up from the bottom of the existing tie elevation, except for the Job # 5 - 664 ft. sub-ballast change to DOT Lime rock.
Clarification: The Project is to be bid based on the Contractor supplying all ballast. Please Bid accordingly.
Clarification: Job# 9 - Facing points with frog behind points is a Left-hand turn out with Change point on right side+ stra ight 100 lb. stock rail.
Clarification: Job# 18 - Facing points w/frog behind points is a Right-hand turn out with
Change point on Left side+ straight 100 lb. stock rail. Please include rail braces+ FM Switch point guard using ABEX/RACOR (slanted block) adjustable braces.
Clarification: Method of Awarding - Lowest Overall Bid.
Manatee County Port Authority appreciates your interest in our project. Please make all official inquires via email to Buddy Neal, Manatee County Port Authority Yard Master at bneal@portmanatee.com
0J'kria
Finance and Purchasing Manager Manatee County Port Authority 300 Tampa Bay Way, Suite 1
Palmetto, FL 34221
Direct- 941-722-6621
Cell- 941-302-8877
sneal@portmanatee.com www.Q_ortm anatee .com
INVITATION TO BID | |
1TB #092220 | |
ADDENDUM # 4-10242020 | Manatee County Port Authority |
Phase I and Phase II Track Rehab Project | 300 Tampa Bay Way, Suite 1 Palmet to , FL 34221 |
THIS IS NOT AN ORDER | |
Bid Due Date 10/27/2020 By no later than 2:00 PM EST | All questions relating to this Invitation to Bid must be submitted in writing to the Yardmaster: Buddy Neal 300 Tampa Bay Way, Palmetto, FL 34221 Email: bneal.@Qort manat ee.com |
Calendar of Events Tuesday, September 22/ 2020 Invitation to Bid - www.portmanatee.com Friday, October 2, 2020, 2:00 PM Bidders Meeting via Zoom Online Pre-Bid Meeting https: I /zoom.us / meetin g/ register / tJY pf-CprzovHNeMgEre WUJ yJ lBwrfFZGb0v Friday, October 16, 2020, 5:00 PM Deadline for All Bidder Inquiries Tuesday, October 27, 2020, 2:00 PM/ 2:10 PM Deadline for Submitting Bids/ Bid Opening Tuesday, November 3, 2020 Announcement of Awarded Bid |
Page# 1 of3
INVITATION TO BID
1TB # 092220
ADDENDUM# 4-10222020
Phase# I and Phase II Track Rehab Project
Notice to Parties:
ITB # 09222020, Addendum# 4-10242020 is being issued to all parties on the bidders list via email as of this date Saturday , October 24, 2020.
This Addendum# 4-10222020, provides a form referenced in the Item# 1.4- 2 - "Bidder Requirements" on Page 4 of the original Invitation to Bid - ITB # 092220. This form was inadvertently left out of the original bid document.
Form: DRUG-FREE WORKPLACE CERTIFICATE
As this "form" was referenced, but not provided in the bid package, the Port will make reasonable accommodations for all bidders to provide this form within 3 Business Davs of the Bid Opening if not included in their submitted bid. Notice is hereby given, the mandatory requirement of this document will in no way disqualify any bidder. This alleviation is at the discretion of Manatee County Port Au thority.
The Port thanks you for your interest in our Track Rehab Project 1TB # 092220.
(J/hdk
Finance and Purchasing Manager Manatee County Port Authority 300 Tampa Bay Way, Suite 1
Palmetto, FL 34221
Direct - 941-722-6621
Cell- 941-302-8877
sneal@2_or tm an a tee .com
v,,rw w .J)Ortmanatee.com
a,@)
Page 2 of3
k
R. W. SUMMERS RAILROAD CONTRACTOR, INC.
3693 E. GANDY ROAD
B ARTOW, FLORIDA 33830 (863) 533-8107
FAX (863) 533-8100
Phase 1 and Phase 2 Track Rehab Project ITB #092220
Subcontractor List
. None
Quality Railroad Construction and 1\tfaintenance Specialists
FIRST AMENDMENT TO
CONTRACT FOR PHASE I AND II - TRACK REHAB PROJECT
THIS FIRST AMENDMENT ("First Amendment"), entered into on this l.1 day of 1) <.L-l1\,\, pf ,t?:,_ , 2020, (the "Effective Date") is made by and between Manatee County Port Authority, with its principal address at 300 Tampa Bay Way, Suite 1, Palmetto, FL 34221, (the "Authority") and R.W. Summers Railroad Contractor, Inc., authorized to do business in the state
of Florida and with its principal address at 3693 E. Gandy Road Bartow, FL 33830 ("Contractor"), (collectively, the "Parties").
WITNESSETH:
WHEREAS, on December 15, 2020, a contract was entered into between the Authority and the Contractor for Phase I and II - Track Rehab Project, which consisted of a complete rebuild of the seven miles of railroad track at Port Manatee ("Contract"); and
WHEREAS, the Parties understand that the Track Rehab Project is funded in part by a grant from the Department of Transportation, Federal Railroad Administration and that the grant agreement mandates Contractor comply with certain federal laws and regulations (the "Federal Grant"); and
WHEREAS, the Parties desire to amend the Contract to clarify the laws and regulations that the Contactor must comply with in accordance with the Federal Grant; and
NOW, THEREFORE, in consideration of the mutual promises and agreements set forth herein, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the Parties agree as follows:
The above recitals are true and correct and are hereby incorporated by reference.
Section 3 entitled Contractor's Representations of the Contract is amended to include the addition of the following:
Contractor represents that it understands and accepts that this Project is funded in part from the proceeds of a grant from the Department of Transportation, Federal Railroad Administration for the Port Manatee Railroad Track Rehabilitation Phases 1 and 2 ("Federal Grant"). This Federal Grant funding is conditioned in part on the Contractor and its Subcontractor(s) meeting the Federal Requirements (hereinafter defined) in the subsection entitled Subcontractors.
Section 7 entitled Subcontractors of the Contract is amended to include the addition of the following:
Contractor will comply with the Federal Requirements (hereinafter defined). Contractor will require its subcontractor(s) to comply with the terms and conditions of this Contract and, in addition to other applicable provisions of federal law, regulations, requirements,
and guidance, include the following provisions a-n (which are the Federal Requirements) in all of its contracts with its subcontractors who perfonn work in connection with this Contract:
Simplified Acquisition Threshold. Contracts for more than the simplified acquisition threshold, currently set at $250,000, which is the inflation adjusted amount detennined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41
U.S.C. § 1908, or otherwise set by law, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Termination. All contracts in excess of $10,000 must address tennination for cause and for convenience by the non-federal entity including the manner by which it will be effected and the basis for settlement.
Equal Employment Opportunity. Except as otherwise provided under 41
C.F.R. part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. part 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. § 60-1.4(b), in accordance with Executive Order No. 11246, "Equal Employment Opportunity," 42 U.S.C. § 2000e note (30 Fed. Reg. 12319, 12935, 3 C.F.R. 1964-1965 Comp., p. 339), as amended by Executive Order No. 11375, "Amending Executive Order No. 11246 Relating to Equal Employment Opportunity," (32 Fed. Reg. 14,303) and implementing regulations at 41 C.F.R. part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor."
Davis-Bacon Act, as amended (40 USC§§ 3141 -3148). When required by federal program legislation, all prime construction contracts in excess of
$2,000 awarded by non-federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. §§ 3141 - 3144, and 3146- 3148) as supplemented by Department of Labor regulations (29 C.F.R. part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage detennination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage detennination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. part 3, "Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of a public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency.
Contract Work Hours and Safety Standards Act (40 US.C. §§ 3701- 3708).
Where applicable, all contracts awarded by the non-federal entity in excess of
$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. part 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer based on a standard work week of 40 hours. Work in excess of the standard work week is pennissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.
These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
j) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the Contractor or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assigmnent or performance of experimental, developmental, or research work under that "funding agreement," the Contractor or subrecipient must comply with the requirements of 37 C.F.R. part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency.
Clean Air Act (42 US.C. §§ 7401- 7671q.) and the Federal Water Pollution Control Act (33 US.C. §§ 1251 -1388), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. §§ 7401 - 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. §§ 1251 - 1388). Violations must be reported to the Federal awarding agency and the Regional Office of the Enviromnental Protection Agency (EPA).
Debarment and Suspension (Executive Orders 12549 and 12689). A covered transaction (see 2 C.F.R. §§ 180.220 and 1200.220) must not be entered into
with any party listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the 0MB guidelines at 2
C.F.R. part 1200.
Restrictions on Lobbying (31 US. C. § 1352). Contractors that apply or bid for an award exceeding $100,000 must file the certification required by 49 C.F.R. part 20. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. § 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non federal award.
Solid Wastes. A Recipient that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40
C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that 65 maximizes energy and resource recovery; and establishing an affinnative procurement program for procurement of recovered materials identified in the EPA guidelines.
Access to Subcontractor Records. The Contractor agrees to require, and assures that each of its Subcontractor(s) (at any tier) will provide: (I) The U.S. Secretary of Transportation and the Comptroller General of the United States, the state, or their duly authorized representatives, access to all Third-Party Contract records (at any tier) as required under 49 U.S.C. § 5325(g); and (2)Sufficient access to all Third-Party Contract records (at any tier) as needed
for compliance with applicable federal laws, regulations, and requirements or to assure proper management of Underlying Agreement as detennined by FTA.
!) Veterans Preference. As provided in 49 U.S.C. § 5325(k), to the extent practicable, the Contractor agrees and assures that each of its subcontractor(s):
Will give a hiring preference to veterans, as defined in 5 U.S.C. § 2108, who have the skills and abilities required to perfonn construction work required under a Third-Party Contract in connection with a Capital Project supported with federal assistance appropriated or made available for 49 U.S.C. chapter 53; and (2) Will not require an employer to give a preference to any veteran over any equally qualified applicant who is a member of any racial or ethnic minority, female, an individual with a disability, or a fonner employee.
Cargo Preference - Use of United States-flag vessels: The Contractor agrees
-(1 )To utilize privately owned United States-flag commercial vessels to ship at least 50% of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, materials, or commodities pursuant to this contract to the extent such vessels are available at fair and reasonable rates for United States-flag commercial vessels. (2) To furnish within 20 days following the date ofloading for shipments originating within the United States, or within 30 working days following the date ofloading for shipment originating outside the United States, a legible coy of a rated, "on-board" commercial ocean bill-of-lading in English for each shipment of cargo described in subsection (1) above to the recipient (tlu·ough the prime contractor in the case of subcontractor bills-of lading) and to the Division of Cargo Preference and Domestic Trade, Maritime Administration, 1200 New Jersey Avenue, SE, Washington, D.C.
20590, marked with appropriate identification of the Project. (3) To insert the
substance of the provisions of this clause in all subcontracts issued pursuant to this contract.
Buy America. Contractor understands that steel, iron and manufactured goods funded by the Federal Grant are subject to the requirements set for in the Buy America Act, 41 U.S.C. §§ 8301-8305, if applicable.
Subsection 5 of Section 13 entitled Miscellaneous Tenns of the Contract is deleted and replaced with the following:
Entire Agreement/Interpretation. This Contract and the First Amendment embody the entire agreement of the Parties. There are no promises, tenns, conditions, or allegations other than those contained in this Contract and the First Amendment , and these documents will supersede all previous communications, representations, and/or agreements whether within or verbal between the Parties. Paragraph headings are inse1ied for convenience only and do not constitute counterparts to the general conditions. This Contract may not be amended or modified except in writing executed by the Parties.
Except as specifically amended herein, the terms and conditions of the Contract shall remain in full force and effect. In the event that any terms on Section 3, 7, or 13 of the Contract are inconsistent or contrary to this First Amendment, the terms of this First Amendment shall control.
This First Amendment may be executed in one or more counterparts, any one of which need not contain the signatures of more than one pa5.rty, but all such counterpaiis taken together will constitute one and the same instrument.
This First Amendment may be executed by electronic signature technology and such electronic signature shall act as the Parties' legal signatures on this First Amendment and shall be treated in all respects as an original handwritten signature.
IN WITNESS WHEREOF, the Parties have executed this First Amendment as of the Effective Date.
MANATEE COUNTY PORT AUTHORITY
BY: Chair
ATTEST: ANGELINA "ANGEL" COLONESSO
Clerk of the Circuit Court
BY:
WITNESSES: CONTRACTOR
VD - -
J>1ame: rclJ.o 00<nal:t
BY: c_ l L Y'\ V\. La_,L b
Name:
Fd-m,n s-h-cc-Hve Ass ·1+ 0. 1t+
Name a.-isy rRU 1--=-l,
TITLE: Vice President
AGENDA ITEM 3.: ADDITIONS, CHANGES AND/OR INCREASES TO
PORT MANATEE TARIFF NO. 3
BACKGROUND:
On November 19, 2020, tenants and users were invited via Zoom to discuss proposed tariff increases to be effective January 1, 2021. There were no objections to the nominal tariff increases which can be discounted based on volume incentives. Certain rates remain unchanged while others are increased approximately 2.5% as annotated in attached tariff pages.
ATTACHMENT:
Port Manatee Tariff No. 3 additions, changes and/or increases effective 01/01/21.
COST AND FUNDING SOURCE:
N/A.
CONSEQUENCES IF DEFERRED:
Loss of revenue.
LEGAL COUNSEL REVIEW: N/A
RECOMMENDATION:
Move to approve the attached Port Manatee Tariff No. 3 additions, changes and/or increases effective 01/01/21.
,,
Types of Insurance | Minimum Required Limits | |
Commercial General Liability | $2,000,000 | |
Business Automobile Liability | $1,000,000 | |
Workers' Compensation | Statutory | |
Employers' Liability | $1,000,000 Each Accident $1,000,000 Disease Aggregate $1,000,000 Disease Each Employee | |
General O erator-Trucking | ||
Must meet Florida State or | s1so,ooo - ss,000,000 | |
FMCSA insurance | depending on cargo | |
reguirements | transported | |
PORT MANATEE TARIFFN0.3 | First Revision Page 14-A Cancels Original Page 14-A | |||
SECTION TWO | RULES AND REGULATIONS | |||
ITEM | ,, SUBJECT | ,, | ,, APPLICATION ,, | |
250 A | Insurance | ,, | The insurance co\re rages and limits required of the licensee or permitee are designed to meet the minimum insurance requirements of the Port. They are not designed as a recommended insurance program for the licensee or permitee. The licensee or permitee is solely responsible for the sufficiency of its own insurance program. If the licensee or permitee have any questions concerning its exposure to loss, professional assistance should be sought. Ty es and Amounts Reguired of all Licensees and Permitees All licensees and permitees (except General Operator- Trucking) shall maintain the types and amounts of insurance reflected in the following schedule. If the licensee or permitee does not own any automobiles and therefore does not purchase Business Automobile Liability coverage, their Commercial General Liability policy must be endorsed to provide "Non-Owned and Hired" Automobile Liability coverage. The licensee or permitee shall be required to maintain the above Workers' Compensation and Employers' Liability coverage even if Florida statutes do not require the purchase of such coverage. | |
Issued: 12/15/20 | Effective: 12/15/20 | |||
A Change in Wording | Issued by: Manatee County Port Authority |
PORT MANATEE TARIFFN0.3
12th Rev. Page 19 Cane. 11th Rev. Page 19
SECTION TWO RULES AND REGULATIONS
ITEM . ,S UBJECT Af PLICATION
280
Cont.
♦
·' Licensing
,'LICENSING PROCEDURE
F. License Fees
Marine Terminal Operator
Initial Application Fee (Non-refundable)
Initial and Annual License Fee (Will not be prorated)
Stevedore
Initial Application Fee (Non-refundable)
Initial and Annual License Fee (Will not be prorated)
License Fee (will not be prorated)
G. Performance Sureties
$6,515.00 6,678.00
$1,191.00 1,221.00
$6,515.00
6,678.00
$1,191.00 1,221.00
Each stevedore, terminal operating company or other business which is required by the Port Authority to have a license to operate shall furnish as a minimum, or as deemed by the Executive Director, a bond for the proper performance of his duties as Stevedore in the penal sum of Ten Thousand Dollars ($10,000.00) prior to issuance and/or reissuance of licenses. Those stevedores who intend to perform stevedoring functions at Port Manatee must furnish Stevedore's Legal Liability coverage with limits as set by the Executive Director.
Issued: 12/15/20 Effective: 01/01/21
Increase Issued by: Manatee County Port Authority
PORT MANATEE TARIFFNO.3 | 21st Rev. Page 28 Cane. 20th Rev. P. 28 | ||
SECTION FOUR RATES AND CHARGES | |||
IT M | SUBJE,,CT | APPLICA,, TION | |
395 Cont. | Dockage Rates - Based on gross registered tons (GRT) | MOTOR VESSELS: $ .231 per vessel gross registered ton. | |
♦ | BARGES: | ||
$ .312 per gross registered ton. | |||
NOTE: Vessel or barge dockage rate application is | |||
based on GRT or LOA, whichever the greater revenue generator for the port, except for | |||
roll-on/roll off and pure truck car carrier (PTCC) vessels, which will be assessed | |||
RO/RO LOA (see Item 396). Barges and tugs shall be charged as separate individual units | |||
regardless of their configuration. | |||
LAYBERTH AND FUEL BUNKERS: (Subject to availability and at the discretion of the Executive Director): $-:-1-8 .185 per gross registered ton per day or $639.65 655.64 per day (whichever is greater) | |||
MINIMUM CHARGE: Tugboats: $102.43 104.99 per day or fraction thereof. All others @ $427.77 438.46 per day or any fraction thereof. | |||
LASH-SEEBEE: Barges fleeting in Port Manatee will be assessed a fleeting charge of$ $19.01 per barge per day or fraction thereof in lieu of dockage. | |||
Vessels 33'0" draft and over (either in or out) will be assessed an additional $-a-06 .062 per GRT, per day's dockage. | |||
Issued: 12/15/20 | Effective: 01/01/21 | ||
| Issued by: Manatee County Port Authority |
PORT MANATEE TARIFFN0.3
20th Revision Page 28-A Cancels 19th Rev. P. 28-A
,' ITEM
396
♦
SECTION FOUR RATES AND CHARGES
, , ,,
SUBJECT ,' ,i APPLICATION
I
Dockage Rates - LENGTH RATE PER FOOT Based on vessel length
0-199 | $ | 3.08 |
200-299 | $;hW | 4.00 |
300-399 | $;hW | 4.00 |
400-499 | $ | 5.41 |
500-599 | $ | 7.30 |
600-699 | $ | 8.49 |
700-799 | $ | 10.76 |
800-899 | $ | 12.97 |
900-OVER | $ | 15.50 |
overall (LOA)
TUG/BARGELOA RATEPERFOOT
See rates listed above
NOTE: Vessel or barge dockage rate application is based on GRT or LOA, whichever the greater revenue generator for the port, except for roll on/roll off and pure truck car carrier (PTCC) vessels, which will be assessed LOA. Barges and tugs shall be charged as separate individual units regardless of their configuration.
Issued: 12/15/20 Effective: 01/01/21
Increase Issued by: Manatee County Port Authority
PORT MANATEE TARIFFN0.3 | 15th Rev. Page 29 Cane. 14th Rev. Page 29 | |||
SECTION FOUR RATES AND CHARGES | ||||
ITEM | ,, | SUBJECT | . ,APPLICATION | |
397 | Dock Demurrage Charge | Vessels, barges, and other equipment failing to vacate a | ||
♦ | berth under the conditions ofltem 230, shall be assessed | |||
a dock demurrage charge of$877.06 898.99 per hour, or any fraction thereof, for each and every hour the berth | ||||
continues to be occupied. | ||||
405 ♦ | Wharf Demurrage Charge |
| ||
Minimum Charge $124.38 127.49 | ||||
407 | Access Way Obstruction Permit | No roadway, highway, railway or other public access leading to or from or within the Port shall be blocked, severed or otherwise rendered impassible or obstructed by any Port tenant or other user of Port facilities without a written permit by the Executive Director. An application for such a permit must be made to the Executive Director no less than 72 hours prior to any aforementioned obstruction and shall include a complete explanation of what work is to be done, where it will occur and what impact it will have upon Port traffic, tenants and users of Port facilities. The application shall contain a statement that the applicant will be responsible for returning the access way to a condition as good as or better than prior to the obstruction thereof and an indemnification of the Port Authority holding the Port Authority harmless from any and all claims, damages or losses which might be incurred or sustained as a result of the access way obstruction, unless the Port Authority or employees were negligent. The Executive Director shall determine the repair and replacement value of said access way and the applicant shall post a bond with the Port Authority in the amount of 125% of that value conditioned upon the access way being restored to and remaining in a condition as good as or better than prior to the obstruction thereof for a period of not | ||
Issued: 12/15/20 | Effective: 01/01/21 | |||
| Issued by: Manatee County Port Authority |
PORT MANATEE TARIFFN0.3 | 6th Revision Page 29-C Cancels 5th Revision Page 29-C | ||
SECTION FOUR RATES AND CHARGES | |||
ITEM | SUBJECT | APPLICATION | |
412 ♦ | Security Fees , | Security fees are assessed to recover the costs incurred by security assessments, security plans, equipment purchases, installation and maintenance, access control and staffing required to implement the provisions of the Port's Facility Security Plan as mandated under the provisions of the Maritime Transportation Security Act of2002 and U.S. Coast Guard regulations in 33 CFR 105. Security fees will be assessed as appropriate to the specific operation and the parties to which the services are being provided. Collection of these fees will be assessed as follows: All Port licensees and permit holders will be assessed a 5% surcharge on their annual licensing/permitting fees to assist in the recovery of security costs. See tariff item 465. A daily security fee will be assessed to the vessel owner or agent to cover the costs associated with establishing and maintaining the vessel security interface as outlined in the Maritime Transportation Security Act and the provisions of the Port's U. S. Coast Guard approved Facility Security Plan. The fee rates due under this tariff are as follows:
When required in the Port' s U. S. Coast Guard approved Facility Security Plan personnel will be assigned to monitor the security of each vessel/facility interface. The vessel's owner or agent will be assessed a fee to recover the costs of the guard services commencing from the time the security area is established until the security operation stands down, which is dependent upon the type of vessel and cargo operation. Security service charges will be assessed at the rate of$ 31.98/hour per guard. No outside security services will be authorized on the port without the advanced approval of the Port' s Director of Seaport Security. | |
Issued: 12/15/20 Effective: 01/01/21 | |||
|
PORT MANATEE TARIFFN0.3 | 28th Revision Page 30 Cancels 27th Revision Page 30 | ||
SECTION FOUR RATES AND CHARGES , , , , | |||
ITEM | SUBJECT | APPLICATION | |
420 ♦ | Water Hose | When the Port Authority is called upon to furnish water hose, a hose rental of $-1-()..;..l+ 10.36 per 50-foot section | |
will be made with a minimum charge of$2-fh.OO 20.50. All | |||
ship hose must be free from leaks or the Port Authority water hose must be used. | |||
There will be a water hose connection fee of$ 39.91 per hook-up. | |||
Hoses damaged or lost $200.00 205.00 | |||
(Per 50-foot section) | |||
425 | Water | Rates for water delivered to vessels or wharves or docks | |
♦ | shall be assessed as follows per voyage: | ||
A. Per short ton $2.54 2.60 | |||
B. Over 300 short tons $-!-;04 1.07 | |||
C. Over 3,000 short tons.................$ ;:/--9- M | |||
NOTE: Minimum charge. .. . .. . . .. .. . .. . ... $ 57.65 | |||
430 | Electrical Current | Electricity furnished by the Port: | |
♦ | |||
For each connection. . . .. . . .. . .. . .. . .. . .. . ... $ 51.89 | |||
For each 24-hour period or fraction thereof. | |||
437 | Port Authority Truck Scales | During normal working hours, trucks or other vehicles weighed upon Port Authority scales are (each weigh) | |
$10.00. lfvehicles are overloaded, or for any other reason must be reweighed (other than an axle reweigh on a gross | |||
weight), a separate charge will be made for $10.00 per | |||
each weigh. If an axle reweigh is required on a gross | |||
weight, the fee will be $2.00. Normal working hours are 0700 - 1800, Monday through Friday. The Executive | |||
Director or designee may adjust the normal scales | |||
working hours at his/her discretion. The Port Authority | |||
will provide scales on overtime hours (see Item 445 for overtime rates), including Saturdays, Sundays, or | |||
Holidays provided the Port Authority is given notice at least 24 hours in advance, but no later than 1200 hours the | |||
previous working day, and the scales will be open a minimum of 4 hours. | |||
Issued: 12/15/20 | Effective: 01/01/21 | ||
| Issued by: Manatee County Port Authority |
; I 1
PORT MANATEE TARIFFN0.3 | 15th Revision Page 31 Cane. 14th Revision Page 31 |
SECTION FOUR | RATES AND CHARGES |
ITEM SUBJECT 440 Linehimdling Charges + | APPLICATION Port Manatee Linesme. n ervice will be furnished for the services of handling lines for docking, undocking and shifting vessels and/or barges at the following rates, applying separately for each service: (See note) 0 - 4,999 gross tons $ 350.00 5,000-14,999 gross to $ 375.00 15,000-OVER ... $440-:00 450.00 Vessels and/or barges using steel cables will be charged an additional 10% over and above linehandling rates. Additional charges will be made for handling lines in shifting vessel and/or barge. (See Item 445, Page 32). Linehandling service does not include positioning a vessel by a linesman, and the Port is not responsible for the positioning of any vessel. The above charges are applicable for services performed during the regular working hours. (See Item 380) Services performed at times other than regular working hours will be subject to charges 50 percent over those listed above. If part of the time falls in the period other than regular working hours, the higher charges will prevail for the entire operation. Holidays subject to double Tariff rate. A waiting time of three (3) hours (See note) will be allowed after which such time will be subject to labor charges (as shown in Item 445) on an hourly basis with a one hour minimum. All motor vessels are required to use Port Authority linesmen. All barges in excess of 1,500 gross registered tons will be required to use Port linehandlers for docking and sailing unless other prior arrangements have been made with the Executive Director. NOTE 1: "waiting time" starts one (I) hour before actual time ordered for vessel arrival and one-half hour before actual time ordered for vessel departure, exclusive of the first three (3) hours. Note 2: Barges under 1,500 GRT may not be required to use linehandlers unless requested, in which instance rates published herein will apply. |
Issued: 12/15/20 | Effective: 01/01/21 |
| Issued by: Manatee County Port Authority |
PORT MANATEE TARIFFN0.3 | 15th Revision Page 31-A Cancels 14th Rev. P. 31-A | |||
SECTION FOUR | RATES AND CHARGES | |||
ITEM | SUBJECT | ,, | ,, APPLICATION,, | |
441 | Charge for Refrigera'.ted | Thirty Seven Dollars and Eighty £ht Cents Thirty Eight | ||
♦ | Containers | Dollars and Eighty One Cents$ 38.81 to engage | ||
an outlet for refrigerated containers for each day (midnight to midnight) or any fraction thereof. | ||||
The Port Authority assumes no liability for personal | ||||
injury or property damage, including damage to the | ||||
property of the Port, except as caused by its own negligence. | ||||
The Port Authority does not warrant the delivery of power to an outlet nor the mechanical condition of | ||||
equipment furnished hereunder. Users of outlets, by accepting possession and use thereof, agree that upon | ||||
termination of the period of use, said outlets will be returned to the Port in the same condition as when | ||||
received, ordinary wear and alone excepted. | ||||
442 | Dockside Repairs, Manipulation & Fabrication | Any waterborne craft residing on the dockside engaged in repairs, fabrication or manipulation shall be assessed a dockage rate per day or any fraction thereof based on length overall (LOA) per tariff item 396. | ||
Issued: 12/15/20 | Effective: 01/01/21 | |||
| Issued by: Manatee County Port Authority |
PORT MANATEE TARIFFN0.3 | 31st Revision Page 32 Cane. 30th Revision Page 32 | ||
SECTION FOUR RATES AND CHARGES | |||
ITEM | ,, SUBJECT | APP" LICATION | |
445 ♦ | Rates for Labor Furnished by the Port | STRAIGHT TIME OVERTIME Supervisor........ ... ... $54.58 hr. $81.87 hr. Warehouse Man.......$37.91 hr. $56.87 hr. Clerk.. .... ...... ....... $37.91 hr. $56.87 hr Operators, Machine... $42.18 hr. $63.27 hr. Labor. .. ... ... ....... .... $37.91 hr. $56.87 hr. Security................$ 31.98 hr. $46-:-8-0 47.97 hr. Scale Operator. .. .. ...$46.80 hr. $70.20 hr. Drone & Photography Srvcs....$125.00 hr during business hours/differential rate during non-business hours $175.00 hr./$500.00 raw footage. Charges for Port personnel not listed above will consist of the actual hourly rates (whether regular time or overtime) plus 60%. Any materials necessary to perform such services will be charged for on the basis of actual cost plus twenty-five percent (25%) for purchasing and handling. When personnel are called out in overtime specially to perform services as mentioned above, services performed will be subject to a minimum labor charge of four (4) hours for the personnel performing such services. | |
451 ♦ | Facility Use Fees | For the period of U.S. Customs' 72-hour vehicle processing, the following provisions apply: From the date of vessel departure of the loaded vehicles, a five (5) consecutive days' grace period will be provided for the removal of vehicles which were not loaded aboard the vessel. After the grace period, a charge of $6=-+e 6.93 per day per vehicle will be imposed. | |
Issued: 12/15/20 Effective: 01/01/21 | |||
|
,,
; ,I ,i
PORT MANATEE TARIFFN0.3 | 25th Revision Page 33 Cancels 24th Revision Page 33 | ||
SECTION FOUR | RATES AND CHARGES | ||
ITEM | SUBJECT | APPLICATION | |
455 + | Minidmm Charges | Uriless otherwise specified in individual items, th; minimum charge on single shipments, handled over the Port Manatee facilities, shall be as follows: Wharfage $8-1-:00-83.00 Storage........... . .. .. ........ ... ... ... $8 1-:00-83.00 (Per 30-day period or fraction thereof._l_ | |
460 | Charges for Preparing Documentation | The following charge will be assessed by the Port Authority for the service of preparing documentation: Each bill-of-lading Negotiated | |
465 | Permit Fees | The following permit fees are applicable to the following business categories for the privileges of conducting operations at Port Manatee, on an annual basis: NOT I• : All fees will be assessed an additional 5% surcharge to :1ssist in the recovery of security costs. Vendors $640.00 656.00 Freight Forwarders and Custom Brokers $317.00 325.00 Ship's Agents $317.00 325.00 Ship Chandlers $385.00 395.00 Taxicabs (per cab). ..... ................................... $ 33.00 Vessel Fuelers $806.00 826.00 Oily Waste/Sanitary Removal Companies $317.00 325.00 (See Item 381) Security Firms..................................$317.00 325.00 (See Item 382) General Operator (5 employees or less) $ 77.00 (See Item 383) General Operator (more than 5 employees $370.00 379.00 (See Item 383) Non-Licensed Crane Service $879.00 901.00 (See Item 281) Heavy Haulers (over 100,000 lbs) $1,097.00 1,124.00 Other business categories will be covered by special arrangements. Ship's agents require annual application for permit. All business categories other than taxi cabs are required to provide proof of insurance coverage as specified in Item 250 of this tariff. Taxi cab businesses will be required to provide Business Automobile Liability Insurance with minimum limits of $50,000. The above permit fees will be applied on a calendar year basis. Firms commencing business at Port Manatee after June 30 will pay one-halfofthe scheduled yearly fee. | |
♦ | |||
Issued: 12/15/20 Effective: 01/01/21 | |||
| Issued by: Manatee County Port Authority |
PORT MANATEE TARIFFN0.3 | 34th Revision Page 34 Cancels 33rd Revision Page 34 | ||
SECTION FOUR RATES AND CHARGES | |||
ITEM | ,, SUBJECT | ,, APPLICATION ,, | |
470 | .' Rental of Equipment | Operator not supplie'cl with this equipm ent: (See Item 445 for labor rates) | |
Riding Lawnmo wer, per hour $50.00 | |||
Tractors, per hour $67.00 | |||
Forklift, per hour $67.00 | |||
Welder (225 Amp.) $50.00 | |||
Portable Light Unit. $50.00 | |||
Air Compressor (125 PSI), per hour $50.00 | |||
Pickup Truck , per hour $50.00 | |||
Trash Dumpster (per load) $66 .00 | |||
Big Red Generator, per day, plus fuel. $315.00 | |||
Drag Bar. $ I,170.00 per day | |||
Mats, timber or other material as mandated for use to protect Author ity property | |||
to comply with procedures for crane operations of Item 484 or to meet other | |||
requir e ments of the Executive Director or his designee: | |||
Per Daily Use $375.00 | |||
Operator supplied with this equipment: | |||
Street Sweeper, per hour 2 hr min $201.00* | |||
Scis s o r Lift, per hour 2 hr min $ 16 2.00* | |||
Hig h Lift per hour 2 hr min $325.00* | |||
*Rates are during normal working hours. Add 1.5 to rate per hour at times other | |||
than normal working hours. | |||
Motor Boat or work barge with outboard motor, per hour, 2 hour | |||
minimum $104.00 | |||
Any subcontracted equipment rentals will be charged at cost plus I 0%. | |||
The Port reserves the right to require use of its own personnel unless prior | |||
arrangements are made. The Port reserves the right to not rent equipm ent or to | |||
terminate use and reassign equipment when and if necessa ry. | |||
ABOVE RATES SUBJECT TO APPLICABLE STATE SALES TAX. | |||
475 ♦ | Warehouse Storage | When in the best interest of the Port Authority, warehouse space may be leased at a rate of $-:-n .74 per square foot per 30-day period or fraction thereof or per items 702-725 whichever yields the greater revenue... subject to availability and at the discretion of the Executive Director. Long-term leases of one year or more are subject to negotiation and Executive approval. | |
476 ♦ | Office Space/Utilities | Office space may be acquired subject to availability and at the discretion of the Executive Director at the following rates per square foot per month: Intermodal Office Complex/Port Admin/ Harris Inte rmodal : $ 2 .39 | |
plus utilities | |||
Warehouses 9 & 11: $+.-19 1.83 plus utilities | |||
Warehouses 1 & 3: $1.,g 1.66 plus utilities | |||
Access Control Training Room/lntermodal Chambers: $2--1400 221.00 | |||
/day* | |||
Cruise Terminal : $393.00 403.00 /day* | |||
Other: negotiated | |||
*Plus security fees when applicable | |||
Longer-term leases of at least three years may be leased at a negotiated | |||
rate. Subject to Florida Sales Tax Item 241. Common area maintenance may | |||
be calculated at the discretion of the Executive Director at a reduced rate | |||
of the rental rate. | |||
Issued: 12/15/20 Effective: 01/01/21 | |||
|
PORT MANATEE TARIFFN0.3 | 27th Revision Page 34-A Cane. 26th Rev. Page 34-A | ||
SECTION FOUR RATES AND CHARGES | |||
ITEM | SUBJECT | ,, APPLICATION ,, | |
477 | OutMde/Open Lease Storage | When in the best interest of the Port Authority, outside | |
♦ | Rates | storage may be leased at a rate of$ .166 per square | |
(Short Term) | foot per 30-day period or fraction thereof in land Zone "A" and$ .138 per square foot per 30-day period or | ||
fraction thereof in all other land zones Paved areas may | |||
be leased at a rate of $-A-94 .199 per square foot per 30- day period or fraction thereof. | |||
Longer-term leases may be negotiated at the discretion | |||
Containers/Trailers/Trucks Storage | of the Executive Director. In areas designated by and at the discretion of the | ||
Executive Director, open storage of containers, trailers | |||
477A | and trucks will be assessed charges as follows: Each unit whether loaded or empty (both 20 feet and 40 | ||
♦ | feet units), and trucks per day $+-:28 7.46 . Trailers or containers with hazardous material $-1-±A-8 12.79 per | ||
day. No free time unless prior arrangements made with Director of Operations or designee. | |||
NOTE: 1. See Item 481 for application of volume rate period. 2. Subject to availability at the discretion of the Executive Director. 3. Rental rate could also apply to | |||
tenants utilizing additional Port land, outside of their established lease premises, without the Port Authority consent. Tenant shall pay real estate taxes, maintain | |||
insurance and keep the premises in go9d s;ondition._ | |||
478 | Warehouse | In the event a warehouse has to be opened for an operation during other than normal Port Manatee working hours, and a warehouseman is requested, an overtime charge will apply for a Port Authority warehouseman in accordance with the rates for labor furnished by the Port (reference: Item 445, page 32), for the account of the requesting activity, unless specifically waived in writing by the Executive Director and/or the Executive Director may require warehouseman be used for the account of the user(s). During normal working hours, there is no charge for the warehouse to be opened and used. | |
479 | Unlicensed Harbor Tugboats | Any unlicensed tugboat(s) performing harbor tug services of docking and/or undocking motor vessels shall pay a fee to the Port Authority of $1,000 per tugboat for each movement. (For information on licensing harbor tugboats, see Item 280). | |
Issued: 12/15/20 | Effective: 01/01/21 | ||
| Issued by: Manatee County Port Authority |
PORT MANATEE TARIFFN0.3 | 24th Revision Page 35 Cancels 23rd Rev. Page 35 | ||
SECTION FOUR RATES AND CHARGES | |||
ITEM , I | SUBJEC,T, | ,_, _ APPLICAT,,ION | |
480 .i | Limits of Liability and/or Responsibility for Damage | When ophators are furnished by the Port Authority with equipment rental to others, the operators shall be under the sole supervision of the party renting the equipment. Acceptance of the operator by the renter denotes agreement on the part of the user that the operator is fully qualified. The Port Authority assumes no liability for personal injury or property damage except as caused by its own negligence. The Port Authority does not warrant the mechanical condition of equipment furnished hereunder and its sole liability shall be to furnish competent mechanics to make such repairs as are brought to its attention. Users of all freight handling equipment, by receiving possession thereof, agrees that upon termination of the period ofuse, it will be delivered to the Port Authority in the same condition it was in when received, ordinary wear and tear alone excepted. | |
481 | Volume Rates | The volume rates published in this Tariff apply on tonnage handled on a twelve (12) month basis running from October 1 through September 30 of the following year, except in cases where written agreements define the twelve (12) month period. | |
482 ♦ | Harbormaster Fee | Harbormaster Fees will be assessed on all working commercial vessels calling at Port Manatee for harbor | |
and Port improvements: $-:-047 .05 per vessel gross tons | |||
$ .09 per LOA for RO/RO or pure truck car carrier vessels. Minimum charge: $50.34 51.60 | |||
483 | Project Cargo/Heavy Lift | Project Cargo/Heavy Lifts are individual lifts @ | |
♦ | Specialized Shipments Wharfage Rates | 150,000 pounds up to 600,000 pounds. Weight above 600,000 pounds is charged per C. | |
Rates: | |||
A. Heavy lift @ $ 3.12 per ton. | |||
B. Project cargo weighing less than heavy lifts: $ | |||
2.72/ton. | |||
C. Above 600,000 pounds: $-hl-9 1.22 /cwt (per hundred | |||
weight). | |||
Issued: 12/15//20 | Effective: 01/01/21 | ||
| Issued by: Manatee County Port Authority |
PORT MANATEE TARIFFN0.3 | 43rd Revision Page 36 Cane. 42nd Revision Page 36 | ||||
Charges for Wharfage are in dollars per ton of 2,000 pounds by weight in short tons unless otherwise specified. (See Item 265) Project Cargo/Heavy Lift are per Item 483. A , , ,, " , , , , | |||||
SECTION FOUR | i | i | RATES AND CHARGES / I | ||
ITEM | COMMODITY | WHARFAGE | |||
485 ♦ | Articles - General (not otherwise shown herein) Weight or Measurement (W/M) whichever generates the greater revenue | 2.84 W/M | |||
486 | Agricultural & Nursery Supplies, viz: kd boxes, strapping, | -he& | |||
♦ | pallets, cornerboards , cardboard kd bins and other farm-related | 1.72 | |||
items | |||||
487 | Aluminum | -h9--l- | |||
♦ | 1.96 | ||||
489 ♦ | Bananas, Pine apples , Plantains, Yams, Yucca | 2.13 | |||
491 | Automobiles/light trucks <I 0,000 lbs ea. | ||||
♦ | Automobile/light trucks > I 0,000 lbs ea. | 6.16 | |||
New cars, trucks | U4 | ||||
8.86 | |||||
4.44 | |||||
492 | Citrus, fruit juices, related beverages in packages per vessel | ;h09 | |||
♦ | shipment and related containers , drums, packaging, bins, lids , | 2.14 | |||
among other items: | |||||
493 ♦ | Melons | 2.23 | |||
494 ♦ | Cotton - baled | .59 | |||
495 ♦ | Containerized cargo - rates apply to net tons. Container tare weight excluded. Empty containers each: | 2.33 2.00 | |||
497 | Drywall/Sheet Rock/Gypsum Board | +M | |||
♦ | 1.67 | ||||
500 | Explosives and Hazardous Commodities (by approval of the | Negotiated | |||
♦ | Executive Director) | ||||
501 | Fertilizer , Bagged: | ;h09 | |||
♦ | 2.14 | ||||
502 | Bagged: Flour, Sugar, Rice, Salt | +.-£ | |||
♦ | 1.57 | ||||
503 ♦ | Glass (in crates or containers) | 2.35 | |||
504 ♦ | FruitsNegetables NOS | 2.13 | |||
Issued: 12/15/20 | Effective: 01/01/21 | ||||
| Issued by: Manatee County Port Authority |
PORT MANATEE TARIFFN0.3 | 33rd Revision Page 36-A Cancels 32nd Rev. Page 36-A | |||||
SECTION FOUR | RATES | AND | CHARGES | ,, | ||
,\ ITEM | i | COMMODIT)Y | ,' | WHARFAGE | ,i | |
505 ♦ | Hardboard, Particle Board | M+ 1.61 | ||||
506 | Homes, mobile/modular, per unit: | Negotiate | ||||
508 ♦ | Limestone in super sacks | -ht± 1.15 | ||||
510 ♦ | Linerboard | +:&% 1.93 | ||||
511 ♦ | Blades, windmill in special container Note: Charge by short ton to include container tare weight | J-cOO 3.08 | ||||
512 | ||||||
515 ♦ | Logs, Cants and Pallets | +.-9± 1.97 | ||||
520 ♦ | Lumber, per 1,000 Board Feet gross measure, Lumber or Timber Rough or Dressed, in Bundles for Forklift Loading or Unloading: | 1.69 | ||||
525 ♦ | Paper, Newsprint or Print Paper-Knockdown (KD) | +.-8± 1.87 | ||||
530 ♦ | Paper, Waste in Bales | -l-41 1.51 | ||||
531 ♦ | Paper Products, NOS | MJ 2.59 | ||||
535 ♦ | Petroleum, Petroleum Products in Barrels or Cases | 2.07 | ||||
Issued: 12/15/20 | Effective: 01/01/21 | |||||
|
,i
PORT MANATEE TARIFFN0.3 | 34th Revision Page 37 Cancels 33rd Rev. Page 37 | ||||
SECTION FOUR RATES AND CHARGES | |||||
ITEM , , | ,, COMMODITY | , , | WH,, | ARFAGE | ,, |
,i | i ' Pipe, Iron, Steel, Wire, Wire Rope | ,' | ,' | ,' | |
540 | -l--:-8-9 | ||||
♦ | 1.94 | ||||
541 ♦ | Concrete Pipe, Piling and Slabs | 2--:-0+ 2.12 | |||
550 ♦ | Plywood - Bundled | -h+4 1.78 | |||
553 ♦ | Scrap Metal | 3.17 | |||
555 | Seafood Frozen | Negotiated | |||
557 ♦ | Sisal Pad, Cordage, natural or synthetic fiber and related commodities | 2--:W 2.14 | |||
560 ♦ | Tile | 2.59 | |||
561 ♦ | White Cement in Super Sacks | -l--A-6 1.50 | |||
563 ♦ | Woodpulp, baled | -h£ 1.57 | |||
570 ♦ | USDA PUBLIC LAW 480, Bagged goods | .53 | |||
575 ♦ | USDA Public Law 480, Products chill or frozen | 2.48 | |||
576 | Construction and Farm Equipment | :;!4 .:;!9 ea | |||
♦ | 24.90 ea. | ||||
577 | |||||
580 ♦ | Yachts & Small Boats | IQ8.QQ ea. 111.00 ea. | |||
Issued: 12/15/20 | Effective: 01/01/21 | ||||
|
PORT MANATEE TARIFF NO. 3 | 29th Revision Page 38 Cancels 28th Rev. Page 38 | ||||
SECTION FOUR RATES AND CHARGES | |||||
ITEM | COMMODITY | APPLICATION | |||
600 | ,, j Bulk Commodities | ,, i | ,, ,' | WHARFAGE RATES: ' Rates in cents per ton 1of 2,000 pounds (lbs), except as otherwise shown: | |
♦ | Aggregate | .87 .89 | |||
♦ | Ammonium Sulfate | -:&+ .89 | |||
♦ | Bauxite | 1.23 | |||
♦ | Cement Clinker | -hO+ 1.10 | |||
♦ | Cement-Finished | -hO+ 1.10 | |||
♦ | Citrus Juice Concentrate/Not from concentrate | -hJO 1.33 | |||
♦ | Citrus Pellets | -:49 .5 0 | |||
♦ | Coal | ,SO .82 | |||
♦ | Com/Grain | .52 | |||
♦ | Dolomite (Agricultural) | .77 | |||
♦ | Dry Bulk - NOS (Not Otherwise Shown Herein) | +M- 1.48 | |||
♦ | Feed in Bulk by Owner's Conveyor | $1- .58 | |||
♦ | Fertilizer and/or Fertilizer Material in Bulk by Owner's Conveyor | .64 .66 | |||
♦ | Fertilizer - Ammonium Nitrate | ...,9(.) .92 | |||
♦ | Fertilizer - NOS (not by owner' s conveyor) | -:-+9 _,_fil | |||
♦ | Fly Ash | f-)0 .92 | |||
♦ | Glass Cullett in Bulk | -:-+9 M | |||
♦ | Granite, Lim estone, Limerock | -:&+ .89 | |||
♦ | Gypsum | ;P- .74 | |||
♦ | Liquid Bulk-NOS | .265 Bbl or+:-£.-1.56 ton whichever is greater | |||
♦ | Petroleum Coke | ,SO .82 | |||
♦ | Petroleum, Petroleum Products in Bulk (42 gals. per barrel) including gasohol, alcohol or other liquid blending ingredients for petroleum-based fuels . | -c-1-4 .144Bbl | |||
♦ | Petroleum-Vessel Refueling (bunkering) via barge, truck or pipeline per barrel - Non-Port Manatee tenant | ,.+68 .11 | |||
♦ | Phosphate Rock (wet or dry) in Bulk by Owner' s Conveyor | ,.Je .37 | |||
♦ | Salt | -:fH. .69 | |||
♦ | Sand in Bulk | ,-90 .92 | |||
♦ | Slag | -:&+ .89 | |||
♦ | Sugar | ;P- .74 | |||
♦ | Sulphur | .4+ .48 | |||
Issued: 12/15/20 | Effective: 01/01/21 | ||||
| Issued by: Manatee County Port Authority |
PORT MANATEE TARIFFN0.3 | 12th Revision Page 40 Cancels 11th Rev. Page 40 | |||||||
SECTION FIVE: TERMINAL | INSIDE | STORAGE | RATES | AND | CHARGES-PER | SHORT TON | ||
ITE,, M | COMMODITY,, -SEE ITEM 701 FOR CALCULATION | ,, A | B | ,, C | ||||
702 | i i Articles - General NOS (not otherwis shown) | U4 | .§..;4-8- | 1 , -1-0-:9-1- | ||||
♦ | 2.71 | 5.62 | 11.24 | |||||
703 | Aluminum | +d-1- | -1-4.-60 | |||||
♦ | 3.57 | 7.49 | 14.97 | |||||
704 | Bananas | Terminal Operator or Item 438 | ||||||
705 | Citrus Juices and Related Beverages | Terminal Operator or Item 438 | ||||||
706 | Fertilizer, bagged | 4-A+ | 9-:-l-4- | |||||
♦ | 2.35 | 4.58 | 9.37 | |||||
707 | Flour, Sugar/Rice Bagged: | 4-A+ | 9-:-l-4- | |||||
♦ | 2.35 | 4.58 | 9.37 | |||||
708 | Glass, crated | 4-U | -1-7-:-l-() | |||||
♦ | 4.34 | 8.76 | 17.53 | |||||
709 | FruitsNegetables | Terminal Operator or Item 438 | ||||||
710 ♦ | Hardboard | I 2.21 | 4-d& 4.49 | M§. 8.87 | ||||
711 ♦ | Kraft Linerboard (KLB) | 1 3.36 | 6.g:/. 6.73 | -l±l-S 13.51 | ||||
712 ♦ | Linerboard | I 3.36 | 6.g:/. 6.73 | -l±l-S 13.51 | ||||
714 ♦ | Newsprint | I 3.36 | 6.g:/. 6.73 | -l±l-S 13.51 | ||||
715 ♦ | Paper Waste (in bales) | I 3.36 | 6.g:/. 6.73 | -l±l-S 13.51 | ||||
716 ♦ | Paper Products NOS | 4,;6-1-1 4.73 | 9-:U 9.44 | -1--&£ 18.99 | ||||
717 | Petroleum Products (barrels or cases) | Item 475; Item 476 | ||||||
718 | Pipe, Iron, Steel, Wire, Wire Rope | Mr+ | +:99 | |||||
♦ | 2.61 | 5.20 | 8.19 | |||||
720 | Sisal Pads, Cordage, Natural or Synthetic Fiber Related | 9-A-9 | ||||||
♦ | Commodities | 2.41 | 4.84 | 9.73 | ||||
721 | Tissue | -1-4.-60 | ||||||
♦ | 3.68 | 7.48 | 14.97 | |||||
722 | Woodpulp, baled | 2--:-l-O | 4-+8 | |||||
♦ | 2.15 | 4.28 | 8.56 | |||||
Issued: 12/15/20 | Effective: 01/01/21 | |||||||
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PORT MANATEE TARIFFN0.3
9th Revision Page 41 Cancels 8th Revision Page 41
SECTION FIVE: TERMINAL INSIDE STORAGE RATES AND CHARGES-PER SHORT TON
,, ITEM ,, CQMMODITY ,, A , , B C , ,
',
I I '' ,· '
' ''
723
USDA Products Bagged Goods
Public Law 480; Item 475
724
725
♦
USDA Products Chilled or Frozen
Minimum charge for all Storage $8-l--:-1-2- 83.00
Public Law 480; Item 475
Issued: 12/15/20 Effective: 01/01/21
Increase Issued by: Manatee County Port Authority
PORT MANATEE TARIFFN0.3
7th Revision Page 41-A Cancels 6th Rev Page 41-A
SECTION FIVE TERMINAL INSIDE STORAGE RATES AND CHARGES
ITEM I SUBJECT APPLICATION
7 46 I i Inside Storage .:
,1 •HI
'
After free tin\e (21 days) has elapsdd for lumber/fencing 11
Storage Rates and Charges for Lumber/Fencing and
Plywood
and plywood, charges for storage shall be applied as follows per ton (2,000 lb)/day or board feet/day.
Lumber/Fencing
Days 1-30
31-45
46-60
61-75
76-90
91-105
106-120
>121
(1,000 board feet gross measure)
2.20
4.15
6.27
&-1--0 8.30
-14-R IO.37
12.46
-l-4.--l-4 14.50
M±O 16.61
Plywood (short tons)
1.60
3.20
4.-6& 4.80
&44 6.60
H-9 7.99
9-±+ 9.50
-UhW 11.17
R--4+ 12.78
Issued: 12/15/20 Effective: 01/01/21
Increase Issued by: Manatee County Port Authority
PORT MANATEE TARIFFN0.3 | 14th Revision Page 42 Cancels 13th Revision Page 42 | ||||
SECTION FIVE: TERMINAL OUTSIDE STORAGE RATES AND CHARGES-PER SHORT TON OR OTHERWISE NOTED ,, " ,, ,, , , | |||||
ITEM | COMMODITY,1S EE | ITEM 701 FOR C!::ALCULATION | .: A | B | ,i C |
760 | Articles - General NOS (not otherwise shown) w/m | 1.49 | 2-BO 2.97 | 6.82 | |
761 | Aluminum | 46& | |||
' | 1.18 | 2.37 | 4.80 | ||
762 | Automobiles/light trucks less than 10,000 lbs. each per day All others 10,000 lbs. plus each per day | 1.49 2-BO 2.97 | 2-BO 2.97 5.97 | 4.48 -l--l-:-64 11.93 | |
763 | Containerized Cargo | ltem477 A | |||
764 | Homes Mobile/Modular per unit | Negotiated | |||
765 | Logs and Cants | Item 477 | |||
766 | Lumber Fencing per 1,000 board feet | 46& | |||
' | 1.18 | 2.37 | 4.80 | ||
767 | Pipe, Steel, Iron, Pilings, Concrete Pipe/Piling, Slabs, | 46& | |||
' | Wire | 1.18 | 2.37 | 4.80 | |
768 | Plastic Pipe, per w/m | 46& | |||
' | 1.18 | 2.37 | 4.80 | ||
799 | Storage Rates Bulk NOS | 1.36 | 2.68 | 5.38 | |
Issued: 12/15/20 | Effective: 01/01/21 | ||||
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PORT MANATEE TARIFFNO.3 | 7th Revision Page 45 Cancels 6th Rev Page 45 | ||
SECTION FOUR RATES AND CHARGES | |||
ITEM | ,,SUBJECT | A,,PPLICATION | |
900 Cont. ♦ | Crane Operations | .i b) When necessary, Uogistec will require the assistance from Port Authority security in order to assist in moving the crane(s) to different areas of the port. Prior notice will be given to the port in order to have adequate personnel. III. Port Authori,!y Furnished Cranes 3. Crane Rate Schedule Gottwald Mobile Harbor Crane(s) 6407* *Includes operator
NOTE: Minimum hire period for "small boats" is 2 hours. Small boat is defined as a vessel with maximum capacity of five TEU's or less. | |
Issued: 12/15/20 Effective: 01/01/21 | |||
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